Personal details of world leaders accidentally revealed by G20 organisers

The personal details of world leaders at the last G20 summit were accidentally disclosed by the Australian immigration department, which did not consider it necessary to inform those world leaders of the privacy breach.

The Guardian can reveal an employee of the agency inadvertently sent the passport numbers, visa details and other personal identifiers of all world leaders attending the summit to the organisers of the Asian Cup football tournament.

The United States president, Barack Obama, the Russian president, Vladimir Putin, the German chancellor, Angela Merkel, the Chinese president, Xi Jinping, the Indian prime minister, Narendra Modi, the Japanese prime minister, Shinzo Abe, the Indonesian president, Joko Widodo, and the British prime minister, David Cameron, were among those who attended the Brisbane summit in November and whose details were exposed.

The Australian privacy commissioner was contacted by the director of the visa services division of Australia’s Department of Immigration and Border Protection to inform them of the data breach on 7 November 2014 and seek urgent advice.

In an email sent to the commissioner’s office, obtained under Australia’s freedom of information laws, the breach is attributed to an employee who mistakenly emailed a member of the local organising committee of the Asian Cup – held in Australia in January – with the personal information.

“The personal information which has been breached is the name, date of birth, title, position nationality, passport number, visa grant number and visa subclass held relating to 31 international leaders (ie prime ministers, presidents and their equivalents) attending the G20 leaders summit,” the officer wrote.

“The cause of the breach was human error. [Redacted] failed to check that the autofill function in Microsoft Outlook had entered the correct person’s details into the email ‘To’ field. This led to the email being sent to the wrong person.

“The matter was brought to my attention directly by [redacted] immediately after receiving an email from [the recipient] informing them that they had sent the email to the wrong person.

“The risk remains only to the extent of human error, but there was nothing systemic or institutional about the breach.”

The officer wrote that it was “unlikely that the information is in the public domain”, and said the absence of other personal identifiers “limits significantly” the risk of the breach. The unauthorised recipient had deleted the email and “emptied their deleted items folder”.

“The Asian Cup local organising committee do not believe the email to be accessible, recoverable or stored anywhere else in their systems,” the letter said.

The immigration officer then recommended that the world leaders not be made aware of the breach of their personal information.

“Given that the risks of the breach are considered very low and the actions that have been taken to limit the further distribution of the email, I do not consider it necessary to notify the clients of the breach,” she wrote.

The recommendation not to disclose the breach to the world leaders may be at odds with privacy law in some of their countries.

Britain, Germany and France all have different forms of mandatory data breach notification laws that require individuals affected by data breaches to be informed.

It is not clear whether the immigration department subsequently notified the world leaders of the breach after the initial assessment.

The office of the Australian immigration minister, Peter Dutton, did not respond to questions.

Australia’s deputy opposition leader, Tanya Plibersek, called on Tony Abbott to explain why the world leaders were not notified of the breach.

“The prime minister and the immigration minister must explain this serious incident and the decision not to inform those affected,” she said.

Disclosure of the data breach is likely to embarrass the Australian government after controversial mandatory data retention laws were passed last week.

The passage of the laws – which require telecommunications companies to store certain types of phone and web data for two years – has been marked by concerns about the adequacy of privacy safeguards by companies and government agencies that will handle the data.

The Greens senator Sarah Hanson-Young said: “Only last week the government was calling on the Australian people to trust them with their online data, and now we find out they have disclosed the details of our world leaders.

“This is another serious gaffe by an incompetent government.”

Australia’s immigration department was also responsible for the country’s largest ever data breach by a government agency.

In February 2014 the Guardian revealed the agency had inadvertently disclosed the personal details of almost 10,000 people in detention – many of whom were asylum seekers – in a public file on its website.