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2016-12-12 City Council Agenda-Work Session-Infrastructure & Roads
Aiken City Council Agenda December 12, 2016 5:00 P.M. Work Session — Infrastructure & Road Projects Update 7:00 P.M. Regular Meeting of City Council Page 1 of 102 THE CITY OF AIKEN Memorandum Date: 12 Dec 2016 To: City Council From: John C. Klimm, City Manager Subject: Work Session Regarding a Strategy f'or Prioritizing and Addressing City Infrastructure Needs. One of Council's major directives to me is to develop and implement a proactive plan addressing our City's infrastructure. Tonight, Public Works Director Michelle Jones and Engineer George Grinton will give us an overview of this process. Michelle and George will present how the GIS component to identify our needs works and give us details of our infrastructure issues that have been identified to receive proactive preventive maintenance. This thorough program addresses our City's roads, water, sanitary sewer and storm sewer infrastructure. Once this presentation is complete, Rick Toole will give Council an update on several road projects, including the Dougherty Road/Whiskey Road intersection project, the University Parkway expansion project, Hitchcock Parkway and the Christee Place/East Gate Drive extension project. Jo C. Klimm City Manager 1 \ FRASTRUCTU R ..+ & ROAD PROJECTS UPDATF , Presented by : • City of Aiken Department of Public Works • GeoSpatial Technology Solutions Consultant ❖ W. R . Toole Engineers , Inc . Consultant Monday, December 12 , 2016 City of Aike Work Session , . . , • - _ . .... - . .„ ' . ' ' ' ' ' . ' ' . `,T.4,1-koN.1-4„-k•Ivat ,.,,, ,. . 1 • , . . . . Outline Presentation . . o Infrastructure Update o Road Projects Update . on City of Aiken Council Work Session Infrastructure Update Presentation outline o Ke y Strides Presented by Public Works Director Michelle Jones, PE, CPM o Risk-Based Plannin g Approach Presented by Brad Jeffares ( President, GeoSpatial Technology Solutions o Planned Projects Presented by Engineering-& Utilities Manager George Grinton City of Aiken Count 'Mork Session X o • t s Upuate r ec Road P o Presentation outline it Parkway o Univers y Corridor 0 Dougherty/Whiskey Road Intersection Presented by Rick Toole, PE, AICP ( President, TI'R. Toole Engineers City of Aiken Council Work Session 44 a Presentation Handout w ti o Infrastructure Update Slides o Road Projects Update Slides City of Aiken Council Work Session Infrastructure Update Ke y Strides 1 . Improve Public Infrastructure ✓ Purchased new Innovyze Software Program, to facilitate the analysis and prioritization of the Infrastructure projects, which will be the subject of today's presentation ✓ Confirmed cost of water, sewer, and stormwater needs ✓ Planned for costs of building and maintenance ✓ Hired new Stormwater Engineer ✓ Instituted Roads Program -- funds generated from annual vehicle property tax (s500 K/Year) City of Aiken Council York Session t 4 Ak r Update I nfras tructu e Key Strides (Continued 2. Reestablish Department of Public Works ✓ Consolidated Public Services and Engineering & Utilities into one cohesive Public Works Department ✓ Hired new Public Works Director City of Aiken Council Work Session „?. rirtf, ,tt*st3/44,„,4 Infrastructure Update Presentation Outline 1)reisciil()(i by 1-)tiblic JTorks Direcioi: Jones, LE, (7)11 o Risk-Based Planning Approach Presented by Brad Jeff iires I President, GeoSpatial Technology Solutions o Planned Projects Presented by Engineering & Utilities Manager- George Grin/on ° City of Aiken Council Work Session Info Master TM I.P oar Integrity Management cols for Water/ Wastewater Utilities . ,. ,r1 NQj ..,y, %p,TERAL �� P a I� L/, � Q ' O 5 qss� s Is, �� C.-)',...‘,./ kP y ' LACP m if MACP 1� Z PACP + ' CERTIFIED • CERTIFIED -i CERTIFIED SOFTWARE '2, SOFTWARE '1 SOFTWARE pp Iiiktiti., c } ?�o rl����'•,N off, d N. NOUN-) V6.0 ,--,_, rrs-: . Risk-Based Planning New Focus for Water/Sewer Utilities 49 Historical Approach to Renewal Planning vow • Budget Based on Last Year Backward g "rwara Based on asset risk scores Looking • Little knowledge of system Looking throughout system and long term risks , forecasts of risk and cost 4,. • Projects determined as Reactive ?roblems arise during the .0! , •High risk assets slotted for year renewal before failure occurs Budget • Do as many projects as you Risk or •Budget could be determined Constrained can afford each year Budget based on agreed risk targets for 3 Constrains• system Ignores • Money is spent but overall OCUSes On •High risk assets addressed first asset and risk may not have been risk , may rise or fall to meet . system risks reduced much maragement_ risk targets ... . Innovyze Work Multiple Consequence of Likelihood of Calculation Failure j Options Failure • Pressure Changes t Flow Pipe/Valve Hydraulic • Hydraulic Model • Roughness Model • Hospitals, Schools, etc Critical -Infrastructure • Age • Power, Industry, etc. Facilities Data • Material E i iiiillat • Soil Type • Population Density , l ,,,,,, ,,,,,_,,,,,_, ,,,,,,,,,, , . Railroads/Fault Lines Calculation i • Street Paving -�' • Break History • Traffic Analysis 1 0:-.--..-,,, • Repairs/Lining of Risk Community Relations 0 9-. Rehabilitation Rehabilitation Budget , r • Scenarios Engine Ve Prioritized !, C . „ .. Sewer Risk Analysis Consequence of Failure Likelihood of Failure o Proximity to Churches, o Material Schools, Medical Facilities o Age o Proximity to high volume o Soil Type ( Metal Pipes customers only) o Proximity to USGS o Count of backups and Streams overflows o Pipe Diameter o Gravity Main Repair o Intersection with Pavement ( Failure History) and number of Lanes o Service Repair, Manhole, o Proximity to Railroad Repair, Cleaning (Service o Proximity to Downtown Request Count) area 7. mnt:rw V.a'.4 2 41,.4 04 S➢s..4ut"sai a. n Fed i. Ltti 4004 4.rai we _F w.2 » x r.. ewe... ,/ 7,..." .. ..., er".""7"14"." ....'."'41:0........ .' rrw :w tAN 1 fJJ !!!!//// a w a f -, ..a.\,....� ,,, ter._ ../i ht.' - 0,-.4f0 r"(Or WI", •i p .. 4 L ` • / -.e. '", ''''s A '.Is'4, -. .49 ,....,,-- ./..444.,..,-- ler/ �+ * `. + Y+b y ........014 ' ..ili, .-., '` 4 ***-,". - ' II t.,, tsfat'N,4111K-') ,*?,,, ,\,,,,,...!' c\s„. IS, II „ ti .„. ‘ - trtii. e - olp ie,,, .. • „ , 4 , At!, , . f. ,per-,Yt jf k ..‘,16, 4.46>"6 ,!'::::.ii **' ..",1 0...,I' '3. it l tw i R ir .4*.'"61:4", -k ' .. . .' 1,,,, , 1 ., .. .. , --,,,q - .q. • 4.°? '4 . ,,,c,:,j).:?.,, Nqt 7 .C4 .\\'' .44, ... , , . '"14" 1.4,... sdf 4 , ... . .. ., . ..,4 4,6, ti iii . 1 \,. .' _�.• • aauaw t,.KMt:».-me*.t,..+wY tt.t9SM.r oa.OM.,0404,4M}Ne6.'Awl* cata.4-m*wr.raa. SAW twt:q.Sin, taw+.+L*H•v.rw.. abpwrww 0 o w.awwiy.rdWtne wft1.OU U..t+*.•.++t Sewer Results COF and LOF Contribution Lor - Low' LOP-M. Lvov LOF Myediurri Lor 1-1kgh LOP-High 0 Pipe.s. 0 0 mile$ 56 Pipes, 2 8 miles = = - = COF - High 23 Pipes, 0.9 miles 37P . 14 miles 59 Pip ,2.8 miles - = = - COF - M. 1-Figh 156 Pipes,6,1 miles 108 Pipes,4.6m3 202 Pipes, 8.4 miles 208 Pititett,#.3.titei' = " COF - f.fediurn 124 Pipes.4,5 milels 161 Pipes,6,3 miles 398 Pipes, 16.5 miles 205 Pipes, 9.9 rniles - - = - COF - M. Low 1021 Pi0130. 38,9 milev 330 PIP6V. 32.0 miles 11E: 920 Pipes, 39.3 miles :-- = - co= - PiOk Chseibute, :•E Risk Length(Miles) '4 of Tot ' Length Number of Facilities tit,,,,,,frobh?„ 1 eg igin e 75.5000 26.5300 1975 isi?'-t"21% 41.41(stiene 34% 7 * 60.9600 21.4300 1499 ild.14,1, d% 3 3-Medium 95.9900 33.7400 2216 3.04velluel 90 Mks(34%) 441 ,40 ewes(14%) 31.5600 13.9000 739 12.5200 4.4000 239 5.Extreme 13 Mies(4%) 2.Les,61 Mies(21%)s' 1444969611,76 9%5(27%) Water Risk Analysis Consequence of Failure Likelihood of Failure o Proximity to Churches, o Material Schools, Medical Facilities o Age o Proximity to high volume o Soil Type ( Metal Pipes customers only) o Pipe Diameter o Count of Main Repair, o Intersection with Pavement Service Repair, Valve and number of Lanes Repair ( Failure history) o Proximity to Railroad Leak, Taste Odor Clarity, o Proximity to Downtown Pressure (Service Request o Length of pipe in Pounding Count) Area ***I& .Maui 0.1*::;;.' rr'x.•a,;)A W f,}Ia+n•n NA.aS!1M"..r∎∎ ,Maa:e N,IP310-1101 trtit vow anon,lw:Y a arr+wa*.r..vutorma ysl4 W#Ire.... ' y ( vy� `` 'r r Y( a kr + •JL , v "1"/�' 11 a k �^aa^� +f Ott . : IECTI\I— *te'"*"1:712'‘ ' ,, yj----\ ..A ...., ,.., 4,. lir . , ,..,,, ..,, i4, + .. ', CI- .v,-Y-. ., , iiz L t / t ' 1 r• A --af:...y 1 �I.Jj L 111 \ t 1! \, ,a 9 rt. d x,../...2...... , ... 7,, -,- .,,ii--,_ t �»„ ,, ... ..„. .c.x ,po I, r r / tc, -►.I..ice...:;. v... J. ■+ ..a-.4 / - t' fr *4u a fir! j , _ L A s t !y���.y� L� j1, . .I+Y Y i •*../.., * F 1F 1i tYsnM ,....v \ ) 4,04} 4 ,t .1.. , N. * 444.:Se,AO PV 1 l ., 4?\, . -.,.., t/4” ::dir F. 0 y. i4g{ , .m..., ^...al LL w" iP..NN> M ra p aCUp :a -.. �______ .,4=_ N_,mv^'" Mil.1+.1.00,1 P.,i I J .r.C Bi sOrMiiLM3a .... ua 0 M.[4 C14 t.t 14 14:V4041 • I Water Results COF and LOF Contribution l' LOF - Low LOF - M. Low LOF - LOF - M. igh LOF - Fkgh WC:6 WI IipeLLmtle s 22 Pipes, 1 4 miles COF 1 ipes, Li mie 15C Fpe , 13.5 nitIe. '37 Pipe-$ 13 4 miles --- -- COF - M. ligh .5 Pipes,.1.E mile 32L,Pipes, 21.3 miles 321 Pipes, 17.5 miles 75 Pipes, 4.5 miles L...7 OOF - Mediums 393 Pipes, 17.4 milts 2772 Pipes,132.3 miles 1422 Pipes, a7.1 miles 242 Pipes, $4.3 miles 71 Pipes, 7.5 miles OOF - M. Low 52 Pipes, 1.5 miles 470 Pipes 12 3 miles 92 Pipes, 5.3 miles 23 Pipes, 1 7 miles 2 Pipes, 0.3 miles COF - Low Rh*Distribution-WALMAI Risk Length(Miles) of Total Length Number of Faeilltie 1-4ailtartI4A 1 1-Negligible I 31.3090 70700 919 2 2-Lor,' 139.8300 35.12(N) 2877 401.4i.fic 4.444.3sen 144 1410a 111144-$0 4% 3 3-Medium 198,2701.3 49.2600 2505 •Exuerno• 4 17.1100 4.3000 172 13.3100 3.3590 143 •4.4-w, i4.40 ,tsaaaffmTa. k4414,1 . . '"1+silii.t44.)1 MIKA 011 Zt.444.144 t#144 MN* Valve Criticality o Valves are used to isolate parts of the system o Some valves isolate only small areas with limited customers o More critical valves isolate areas with large amounts of customers o 120 valves were found that would effect 50 or more customers during a failure `4 i , r, 1 l''': i .F. t.3 ft -1 1 , i ,, :� :' li 5 1. 1 re w 1111 , R...6.tilk f 7.44 ; 6 .....„ i 03/44 NM titiviri 4, : Y I. 1 * %IPA 'f) a`` '4 1 • �._ g „v.,* '� Y`', a \ fir ,: x i* • SP 's It 7 a it ..... r . 111 1 . . -,, .0 -iipik I; ,,,,,k, ....)„... /* Itliill/ttlp 4 • filr?4111+‘f lifi '' 4P47 AI 44 r " #.4 .. r...„.„ . , ...,„,,,,,, . ,...,,,,,,,, ,, ,,,,i.i.14..),„# it *ATOP IST i.0gr A. -ft.,44110 t ,M ?k r1 z., 1 P l ►►-ter . f`u�i/� mss " of A tk-likt _*-4■44/411a—ruglik1.4:114:`"-"IP #. Niort,4,„,ofrie&MA . -01NI ety,r1,44ib"War.iliNrA f . •40:4# 70ipt„..., .. - "1/2, ' .,„,, drAirro „:„, .,,„ x ri R1 2 1. fl iii w Valve Criticality 0 If a valve fails while trying to isolate an area , numerous valves may have to be turned off to isolate the intended pipe . This area is described as the valve pounding area 0 353 Valves were found that would require 6 or more '7. \)it* I. ' i I * f , , . i , ,. ..„t , ..: 1.F. 1 1 i ... ,, ,„ \ 1 wr' 1 ' )\ I% ,il 111 ^ t ' k .., .. , . gi Vs 141/al • , A i I j - - 1.04,-,e, ir •if44 .- ' ,:•40,1.41:40 - ,, 44%11k:1,k : ' i 1°41 lir , illigic4 1 A , ...._,.‘ ..„ ....of, . , p j r-* io / It, --INF. * r• Zwlo ,..1 k --f-- - i, * it 1• pw-' '' - - ;fr,- - t "4 '-) . -.4 lo, :,,-1. ' ,~, -., -,-.111P. '.., *.. ,...,r . v. - - ' i■ or '.*r* \- ' I\ !it .11 V4--g+\t^4.04 ''%.4- • v ., . . 4 .-• 00.4...".... * , i NIA, ‘,. , .. . 4, 1 lity 1;„‘o ., - l' ire it .., ‘ .. ., ' fsi , 0 ..... . as lo a tok, 1■„14: A11.41116. Atli r4114147r,tiyo.,---iiti c'414::;,-,'' elli a 1,1 lioljwaiN, i N. PO . if.4 • 10/C444 I fit;or ct. A 6..i lir t 1, 'pi i 4 11, A ilk OrteAtio itaill tp 6 t iyfet, 44%47 , 441.4 . I I me% "Vb.! 0.1102( • tilt 4?/4h, rftite .1 1 .to.,,,,,41 0 , . •."1,8 .1.1) ..' 4' . '' . I .-"'"' 14m' ••■•F' * ammo iMir ow*, /IA. IP N., to fil * '''S' N. 111 i'914%, le;ii: .• elicit* 11/4 ,,q000)1 Iiiri44.14;40; „ 1i. ... -i\ 0. Ifr. il v 11,* 1 •a>, r ,'V Or . 41. 1#11147ift ' A 44W , ollr p t, 1114Allik *Ve r IF 'MI6" tel 1 t,- Its, yea 0 r1 RI ..': 4 e , ..,,,rp. t „,, _.,„ '46,, a .,, .... ,... Ct 4 lc- Leak Paint Density Map o In addition to the analysis done by Innovyze software we have utilized the GIS based work order system and asset mapping to perform additional analysis o Heat maps were generated to track high frequency leak areas 6iY i 5R' J zS i x a4'1,^P. i. C 4 L, 1`- ,,- l r „` .� .i,��� 1, .'�711 h ■ is 0 / 1 ,,,,,...,',':,,,'' „..,,,,,,,,,„„). . ,,‘ ' '7IF j i --if A., : n ,,,, ...41:47',T:.,11,* ■ la, __,..,.......b.';\:‘ ,,,,,f,.:,,,,,t'7,,,,,,i,,;:' �7,, f i ? t) "Of '"' � ; ,,.,. ,0„,: )/f:_. iv ,,,,,,. ,..„., ..,., ,..,..,„I'. Infrastructure : Water , Sewer & Roads City of Aiken December 12 , 2016 City Council Work Session Meeting Water & Sanitary Sewer Infrastructure a Statistics : The City operates and Maintains 284 Miles of Sanitary Sewer lines 397 Miles of Water mains 99 Miles of Water laterals 0 171 Miles of Stormwater lines 85 Miles of City Roads Sanitary Sewer o Status : Updated the Innovyze logic 52 miles are rated at extreme or high risk 96 miles are rated medium risk 136 miles are rated low or negligible risk „ Sanitary Sewer - Original Le.ge.r d .• •.• i. ..,.,9,e'"”.\ji ....•-•- ..• M1 IX ..••••••■• •••X ' , •■•• "•-... C. ."4, ••ir... ....,1..•%.,.3 t•, *(kt 4, .! ;1 0'4 44 lit „ C 415 ..:• 14? ..i,4. • ..._.-- '4., III' •cikm. ...,-4e,' ,,, r,..,' -•-• x,, Iv*, & PAJ ti. CI:•111",,a,.7. 1 • '''-it. ','N' Sanitary Sewer a". La test Rode M, 4 AlkIkei A•lof p.m taforen d., C"."‘""Latefilbtlif";■Fi'."..alt.P.'"a t / 1 _ el. 1 .....m,......„>cel*f"' ,--71- , - , 1 / -,.,_ .,.... • ••••,t••■••-,, 1' • • „r"'"" *.'''—''''N..... /. \ ( '''''''l•,.. ,... 31.r... ;,,. e;.; 1)12::".-",..A1 ' -'`,', r'%-'1... • ' .., , . c:- -4-. - ''' Zr ,...„. ;.4.--kt...-- . Id,.-• , c> ,,v--,.., ......, --r rt• I r • 'k-- ‘,.i.■*,e',,ti,''', ,( *1 V , ..4.., 0 t..)7., wt.:. A.•.., '..... ‘t'07.›.... _.,..:.• ' A 14 . , •N Ii g i' -k-••••4 m..---k- „ , ... .,..„..,,.......,..,..........r_eest.0.0,17 0”,Ma._._Ca. A , *0•160.MI■.041,....4,11t....17.-....,7.. 0.JAr,WM,.tr....sit.rf%* I __•:::.:. .., --_ _ Sanitary Sewer o Focus : Repair known issues Sand River Basin gravity lines Sewer capacity to support economic development Investigate pipe segments with elevated Consequence of Failure Hydraulic Model of City System Provide key equipment to Utilities Crews Decide work for next phase projects Sanitary Sewer - Projects o Grout Sand River Basin Gravity Lines Grout 49 miles of high risk Sand River Basin pipe joints, service connections and manholes $ 10,000, 000 project cost to be funded through SRF low interest loan ( 1 . 8%) Grouting cost is N20% of replacement cost Grouting rated to extend life of lines by 25-35 years Project will reduce I&I (Inflow & Infiltration ) recovering SS capacity downtown Project will address bacterial impairment of the Sand River water shed Sanitary —Sewer sand River Basin Grouting Map �� r �� ;' {` ; °� y' L' ..‘\.:ti ,.. ''...c.',..4 1 �*: ,:r:11„...;;,. tb :_ tt� +^'tit+�1 ~�' '� ♦ *we*it AlioRellra■ ,....''''''''''''' - 4:04 t,i/Illiii r lawn i 7 AP� i r! t , y� r. / `* d y,-_ wb7 .rte.., y +� t..... t l ``'e 'it.-..".4 ytom' — ti n G M h r na�vt$dAla�,r ant u a c*O /OWN. I — .��. ystvoormi.. 8rto�.-sa-fir+.h it Otte °, :411111 �.*,. Sanitary Sewer - Projects o Investigate Elevated Consequence of Failure Pipe Segments 15 mile of pipe segments have high consequence of failure due to their being large collector pipes. Sections with unidentified material or are concrete pipe are associated with higher failure risk Video inspect, evaluate condition and develop rehabilitation recommendations for defective pipe - $400,000 Schedule 3 to 5 year video monitoring inspections for acceptable pipe 111 ,,,,,,-,..„, ... _ Sanitary Sewer - Latest .„„ \ , „.. LiNN+w14 F+Mrrx - t .,( * ' .,. - / r°.� . , F Is `' ? .\-A "i ems• ! Y. t e .Maw ...HON,it MN i Sanitary Sewer - Projects o Lift Station Capacity Recreation, Deodar and Deodar II, Fox Haven and all of Gatewood SS basins flow to Banks Mill lift station Upgrade Banks Mill lift station to handle SS capacity predicted by proposed developments along Whiskey Road - $ 1 , 200, 000 Install new pumps and add capacity for 7, 500 linear feet of force main Sanitary Sewer Banks Mill Lift— Station Capacity • 1 y g' "" !9 ' qt y1uDRgt9� r. 'r Nt if 4#''' ""' mod" _•X,..4.414. r.‘# 40' if •. ... ^ - .- .... r. r . , 1014.0--- Y.tit } yt' 1'r 9 t[jSRmar t Re -*y 1p __ X 417 . r- 4'• tivoiNLY 1►3''_° � LIEVEIAFMENT A` 1 AREA tr yes i y \--..\:il i ., �'f��G °rR 4�~a • t .. ,N. t �� � I OP Y AI � " ,A.A. ,..........„ ,.... yam � _° ` --::: - 1 . \\,, .. 440•1.,„,,,,„. ,. _ - 1 ‘, 4,..4.7,,,t fr,--, ... ;44, . Sanitary Sewer - Projects a Sanitary Sewer Modeling Complete Innovyze model of city sewer to allow for detailed capacity analysis to support development anywhere in the city sanitary sewer system - $342,000 Project will take 12 months to complete Sanitary Sewer - Projects a Sandhurst Aerial Crossing Complete project to replace aerial crossing at Sandhurst Road - $250, 000 Working with property owners to allow Right of Way for rerouted sanitary sewer line Sanitary Sewer - Projects a Purchase New 3 , 500 Gallon Vacuum Truck The vacuum truck will be used in conjunction with the Jet Truck to capture sanitary sewage that is blocking a line - $375, 000 The truck will be used to empty the lift station wet wells during scheduled maintenance The truck will also have the capability to excavate dirt so it can be used to locate utilities safer and to clean out storm sewer lines The truck will operate 35-40 hours per week and require a 2 person crew to operate Sanitary Sewer a Ongoing Risk Evaluation The InfoMaster database will be continuously updated with new rating and GIS data from Modeling and inspection efforts Each year as the infrastructure ages, an updated Risk Analysis will be completed and will define project priorities for next phase evaluation and rehabilitation Water o Status : Updated the Innovyze logic 30 miles are rated at extreme or high risk 196 miles are rated medium risk 171 miles are rated low or negligible risk Water - Original ,._,., .... _ Lewvol _.- MAW.... ... ..,:. . —.,.., nagiti.A FreiNAMMIKIII*1 X•-•••_e. \\,i ., maw", 41770,ItTO 3.•=3:' - , ....,..,.. . 4.4 s. 1 - .... ,‘,..H- ,l .-- C ,,.1,■. 41A.:', _,,, / i't• i' \— -. 24 '144, 4* e 1% '•)41- • ''',. it. . ' 1; \ I .. sr .i - , ........-.., tk ,..r, 4 . ..----.......--...........—„.,.---......... A ,,,...:14,7 ,.., , --'"*.',F;k_ 1 t 4,V -'',i , 1 . .... .1...te_ , 11 i. .., _ _ 1 d ..... d .,,,„.„2....--• ..._c_____„xrt...er, __I. '1. ........4 ,- 1 '* • , l - 4, L i -. - •0.,,& - 1 ...,it --, , (5/ .. ..„. ._,... , _v_ _....„..._ ..'.........x --- ;f• -- rr..,'...r .N......'"'''14\: ., ..,' • --._. ■ dm L . '''''M''''''''- ■ ...a c•••''' ,,,,--.-._, 074613.1.0amt '-- owe, .' _.,,. .,=_._,,.; ..... sm •,'ritatlatly.41140 isele-i IMO jelem , Water a Focus : Investigate pipe segments rated high risk Downtown pipes, valves & fire hydrants Hydraulic modeling of water system Water production asset maintenance Water leak Work Order Heat Map _._ ,... Mt ON • sig4illr' AreuPP it ib. ,,,,—,,,,,,-E,,,,,,,‘ .: 4::-...*iii4,:ii*::- ' 4 . ,.......,. t„,..„..t: 4h. . „viii., c Water Pip es Needing > 6 Valves to Isolate , 1 ....4........... , .. . , , I 'boo.vat... , -„, ,,,,,,,.. 1 ��5 -mot . , ,!+N e O. * _may.. , 4ts .-4.A ,..0\..74,0 - _, ..'. ` . M �jy.,„,,,,_.)_,j)/.• �. .a h { -.. ' Y ..,,IF.:;,- ' i i , • `a.. - .<r ,.::.rte «.:;." Water Valves Effecting 50 Customers „... .....n..........,.. , . A«+..ae4w, .�,.... .... . „„.........4.4 Itt ot•.Attee........* ,,,,,4". ..., r r , J.....i .- .. y_4. ■.,_. Y f '-- ry' ^� jT 7 i `'` f ,,�Q� 1 'fit q A,,C X60 - F. - ,. -..' , -\ A F N rl • ql s'4' • N.• ss.. Water - Projects o Downtown Valve & Hydrant Improvements Install insert valves to provide cutoffs for hydrants, reliable pipe segment isolation and reduce customers impacted - $ 1 , 500, 000 Downtown has the oldest valves in our system and we need to evaluate each for operation and leak potential Project will upgrade fire hydrants as needed Project to be completed over several years to minimize disruption Water - Projects a High Risk Segment Evaluation Leak Survey of pipe segments with elevated risk - $50, 000 Valve turning of elevated risk valves not in Downtown area - $40,000 Water - Projects a Water Hydraulic Modeling Complete Innovyze model of city water system to allow for detailed capacity analysis and evaluation of operational improvements to make system easier on older pipes - $ 120,000 Project will take 12 months to complete Water - Projects o Identified Water Projects Water main replacements in 2 subdivisions with thin wall PVC pipe and asbestos containing pipe - $ 1 , 350, 000 Water Treatment Plant and water tanks maintenance - $ 1 ,600,000 Water o Ongoing Risk Evaluation The InfoMaster database will be continuously updated with new rating and GIS data from Modeling and inspection efforts Each year as the infrastructure ages, an updated Risk Analysis will be completed and will define project priorities for next phase evaluation and rehabilitation Storm Sewer o Status : We have started entering the Storm Water as- built information into our Innovyze data base with Utilities resources We estimate we have 171 Miles of Stormwater pipe Storm Water o Focus : Complete identified projects Corrugated metal pipe age - end of life failure Prioritize high Consequence of Failure concerns Update Innovyze/GIS data to complete risk analysis and decide work for next phase projects Hitchcock Woods Storm Water Task Force Storm Water - Projects a Identified Projects : Chesterfield Bridge storm water structure repair - $ 500, 000 to $950,000 (opening bids 12/ 15/ 16) Repair/replace SW pipe in Parsons Circle and Kennedy Kolony subdivisions - $330, 000 Mallard Lake Spillway Improvement - $300,000 Storm Water - Projects a Corrugate Metal Pipe CMP pipe fails starting in 25-30 years Significant Consequence of Failures segments are Detention pond outlets Culverts located in roads Pipes located outside roads Houndslake is a subdivision we have experienced significant pipe failures Woodside is next phase area of concern Storm Water MI Projects ,. .,,,,„ ,„7,7„,,,, F'/S° rya J r// N 6 6 ; dv. 4N r \R I\�t f `a^KK' ii Rf $' ? : � , 'l .........w„.41. x ., Wit. . j a,.., e., 'r-,h.`� , ,anti . o .. R 3 r l ar c us� „.... 4, ,.., .4. e., . , .... . ..,.. ......, ;; ;1 i r^ t y4T zg / r i.'1,'„,7', f *, .. . _..y� '�u 9' .` �v QA... i f J \ _ d`+' '` _A`. _ x t''' %' fib 4, a:' r�^' 't � / ' rs "• Storm Water - Projects r. r , .,. ., , ,, , ,, .,.. .-,,,,,, ,t,,,,,k ,_ , - 4A.-„ , , _ --- ,„.„4.,.-Nt.,-4,s, A. A. • y • I. ` : S' t i • - A. I Storm Water NM pro ' ects :;,,.,,,, 5,„ } � - 1 may^ ` -0 yam- & s y F }; aryl ' ::_' 7 - \' d• • • _ ..f w'i't ... r"---. -_{" .. ..w .~ . y I = - i ♦ J""'...°'..' rr7"-.:'T• `x _ tea ". `sue; .. .. — ,.... .'+: ,__ _ w'.�.ei7._• ii Storm Water - Projects 0 Corrugate Metal Pipe Projects Rehabilitate City SW Ponds CMP (Corrugate Metal Pie) outlets - $630, 000 SW CMP pipe segments in road rehabilitation ( Houndslake) - $5,900, 000 SW CMP pipe segments not in road rehabilitation ( Houndslake) - $2,832, 000 Reads o Statistics : Within the City limits 85 Miles City of Aiken Roads 153 Miles of State Maintained Roads 4 Miles of County Roads 48 Miles of Private Roads 1 Mile of Private Drives Roads o Strategy for Road Maintenance Fee 2017 we will continue with planned road resurfacing based on worst first 2017 we will hire a consultant to rate City roads condition using standardized methodology and input information in our Innovyze database 2018 use database to initiate Pavement Preservation projects allocating a portion of funding to pavement preservation and remainder of funds to road reconstruction/resurfacing Summary o Funding - Water & Sewer Identified projects total $ 17, 297 , 000 Current rates support projects identified at this time including servicing SRF Loan and Revenue Bonds . Will use the remaining CPST3 Infrastructure project and current budgeted capital depreciation funds as well Summary a Funding - Storm Water Identified projects total $ 15 , 662 , 681 Identified revenue falls short of the identified projects by $ 5 , 569 , 989 Summary o Funding - Roads Road maintenance fee & remaining CPST3 resurfacing project funds total $ 658, 710 each year for the next 5 years This funding should be sufficient to support city road maintenance plans • Summary o Next Steps Preparing SRF loan application and once agreed to with SRF will present loan request to Council Projects presented will be included in the FY2017- 18 budget Work with First Trion on Capital Planning Model to refine projects cost estimates for strategic plan funding City of Aiken Infrastructure Questions ? Total Project Cost Review prepared for The City Council of Aiken Current Construction Cost Estimate 12/11/2016 2 "•••""••" ""••••••••• ,, ..... . .•.. • Utilities include relocation•• .. ....'''''''''''''''''''''''''''••''''''''' ••• ...•• • • , .• • Assumptions .....................Pow Relocation : •• .........••••••'..............••• • Project Cost $ 602,750 • :;:;:;:::;:. ..82 95 .......... ...: . Des n Pie tt $ :297 000 Construction M n gement $ 400,000 ' . P 12/11/2016 . . Contingency: 25% of construction $1,640,805 Assomptions:: Escalation (Calculated to ..... . ..:..........,,.. 5% of Construction/Year $ 3% of Services/Year .$ 351 ,430 •••• •••••• . . . 12/11/2016 Opportunities: prOperty.donatTons.......... : : ::::. Reduce Ro. . Opportunities . '' '' .W . costs ,,:,,:,,:,,:,,:,,:,,:,,:,,:,,, "" """ Aggressive escalation Risks Risks: scDOT.4-- Richland Ave intersection:::::::::: Environmental::permitting 12/11/2016 6 Schedule University Parkway 2017 2018 2019 1 F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A SON D Right of Way Plans Minn ,11=114,111.1111 Environmental Documentation Right of Way Acquisition Final Construction Plans Advertising and Bidding Construction 12/11/2016 ••.•..............•...•....•..•.. ....• •......„ . ......•......•..•..•..•........•..=.•..•.............•:: :•::::::::: :::•:•:: ::::•::•::•: :•::•::„.::•::•:: ... . -":.:::::: : ::::•::::::•::::::•:::•••••••"•••••••• ::::::::::•:":--"•••••••••••••••••••"*"••• :::::::::::: ::::::::::•••••••••••••••••••-•:::''''' '''''''' ••••••• •••••''''''•'•'•''•''•''•''•''''''•'''''.........•..• ...•.• ..•....•..•.•............•..•.........•.•. ..•.............. .............. ............... .......... . ........ ....... ....;..;. .;.. ..;..,....................,.....,........,. .. .................... •: :::::: : ..... .................. ...... ..,.. ............................................................... ................................ : ..""•"""""•................................................... ..... . ............................... . ....:...•...;. .. .. .....:....;..;... ..;.. . ....•. .•..•....•..•.......•.... ...........................................................•.. 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Condemnation Proceedings Challenge Action submitted Prepared map of jurisdictional limits Bid Documents Prepared and ready for advertisement Final water relocation plans needed Schedule Dougherty Road &Whiskey Road MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 MONTH 6 MONTH 7 MONTH 8 MONTH 9 MONTH 10 MONTH ii Intersection Improvements Advertisin Bidding and Award Construction 12/11/2016 15 THE CITY OF AIKEN 5:00 P.M. WORK SESSION — INFRASTRUCTURE & ROAD PROJECTS UPDATE CITY COUNCIL AGENDA DECEMBER 12, 2016 7 P.M. CALL TO ORDER INVOCATION AND PLEDGE TO THE FLAG GUIDELINES ADDITIONS OR DELETIONS TO THE AGENDA I. MINUTES: (1) Consideration of the Minutes of the Executive Session and Regular Meeting of November 28, 2016. II. PRESENTATIONS: (1) Presentation of GFOA Budget Award. III. OLD BUSINESS: Further Consideration of: (1) Approval of Appointments and Discussion of Appointees to Various City Boards, Commissions, and Committees. IV. NEW BUSINESS: Consideration of: (1) First Reading of an Ordinance to Annex Property at 1212 Whiskey Road, Zone it Planned Commercial, and Approve the Concept Plan. AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF AIKEN CERTAIN PROPERTY CONSISTING OF .402 ACRES OF LAND, MORE OR LESS, OWNED BY MARKETPLACE ART, LLC AND LOCATED AT 1212 WHISKEY ROAD AND TO ZONE THE SAME PLANNED COMMERCIAL (PC). (2) First Reading of an Ordinance to Approve Repurposing and Reallocation of CPST Funds. AN ORDINANCE TO REPURPOSE THE USE OF FUNDS FROM THE CAPITAL PROJECT SALES TAX. (3) Approval of Aiken City Court Jury Box for 2017. Page 2 of 102 V. PETITIONS AND REQUESTS: (1) Request to spend Capital Projects Sales Tax II Money for a Storm Water Consultant to Recommend Potential Solutions for Erosion Control and Storm Water Drainage in Hitchcock Woods. (2) City Council Meeting Schedule for December, 2016 and Schedule for 2017. VI. INFORMATION (a) Issues and Updates. (b) Energy and Environmental Committee Minutes for October 24, 2016. (c) Building Inspection Division Report for October, 2016. (d) Public Works - Engineering and Utilities Division Report for November, 2016. Page 3 of 102 AGENDA ITEM #(1) Aiken City Council Minutes EXECUTIVE SESSION November 28, 2016 Present: Mayor Osbon, Councilmembers Dewar, Diggs, Ebner, Homoki, Merry, and Price. Others Present: John Klimm, Stuart Bedenbaugh, Gary Smith, George Grinton, Michelle Jones, and Sara Ridout. CALL TO ORDER Mayor Osbon called the meeting to order at 6:34 P.M. EXECUTIVE SESSION Purchase of Property Sale of Property Apartment Complex Road Mayor Osbon stated City Council needs to go into Executive Session pursuant to Section 30-4-70(a)(2) to discuss negotiations incident to a proposed contractual arrangement and proposed sale or purchase of property and to receive legal advice where the legal advice relates to a pending, threatened, or potential claim or other matters covered by the attorney-client privilege. Specifically, City Council will discuss the following: A proposed contractual arrangement with the developer of real estate for a possible apartment complex and a proposed contractual arrangement with the owners of real estate regarding the possible purchase and/or acquisition of land to develop a new road in the City of Aiken. Upon returning to open session, Council may take action on matters discussed in executive session. Councilwoman Diggs moved, seconded by Councilman Merry, that Council go into executive session to discuss the matters stated by the Mayor. The motion was unanimously approved. Council went into executive session at 6:35 p.m. After discussion Council returned to the Council Chambers at 7:09 p.m. Mayor Osbon stated Council had returned to the Council Chambers from executive session where Council discussed negotiations incident to proposed contractual agreements and proposed sale or purchase of property. No voting took place. He asked for a vote to come out of executive session. 1 (1) Consideration of the Minutes of the Executive Session an... Page 4 of 102 AGENDA ITEM #(1) Councilwoman Diggs moved, seconded by Councilman Homoki, that Council come out of Executive Session. The motion was unanimously approved. REGULAR MEETING November 28, 2016 Present: Mayor Osbon, Councilmembers Dewar, Diggs, Ebner, Homoki, Merry, and Price. Others Present: John Klimm, Stuart Bedenbaugh, Gary Smith, Charles Barranco, Jessica Campbell, Kim Abney, Sara Ridout, Michelle Jones, John McMichael, Nola Grant, Ryan Bland, George Grinton, Dan Brown of the Aiken Standard, and about 55 citizens. CALL TO ORDER Mayor Osbon called the regular meeting to order at 7:10 P.M. Mr. Charles Matthews, of Second Baptist Church, led in prayer. The pledge of allegiance to the flag was led by Chief Barranco. GUIDELINES Mayor Osbon reviewed the guidelines for speaking at the Council meeting. ADDITIONS OR DELETIONS TO AGENDA Mayor Osbon asked if there were any additions or deletions to the agenda. Mayor Pro Tem Ebner stated he did not know of any changes to the agenda. Councilman Dewar asked for an update on the status of opening The Alley at the end of the agenda. Councilman Ebner moved that the agenda be approved with the addition requested by Councilman Dewar. The motion was seconded by Councilwoman Diggs and unanimously approved. MINUTES The minutes of the Work Sessions on November 7, 10, and 14, and the Regular Meeting of November 14, 2016, were considered for approval. Councilwoman Price moved, seconded by Councilman Merry, that the minutes of the Work Sessions and Regular Meetings of November 7, 10, and 14, 2016, be approved. The motion was unanimously approved. PRESENTATIONS Aiken High School Hornets Volleyball Team Mayor Osbon stated City Council wanted to recognize the Girls Volleyball Team of Aiken High School for top honors in winning the 2016 South Carolina Class AAAA state championship title. (1) Consideration of the Minutes of the Executive Session an... Page 5 of 102 AGENDA ITEM #(1) Councilwoman Diggs read the proclamation. Mayor Osbon and Councilwoman Diggs presented the proclamation to the Coach and team members present. Frelicia Tucker National Finalist Wendy's High School Heisman Award Mayor Osbon stated City Council wanted to recognize Frelicia Tucker for being selected as one of 10 national finalists for the Wendy's High School Heisman Award. Councilwoman Price read the proclamation. Councilwoman Price and Mayor Osbon presented the proclamation to Frelicia Tucker and her family. BOARDS AND COMMISSIONS Appointments Norman Dunagan Energy and Environmental Committee Mayor Osbon stated Council needed to approve and discuss appointments to various city boards, commissions, and committees. Mr. Klimm stated Council has 23 pending appointments to fill vacancies on different City boards, commissions, and committees. One appointment is presented for Council's consideration and vote at the meeting tonight. Councilwoman Diggs has recommended the reappointment of Norman Dunagan to the Energy and Environmental Committee. If reappointed Mr. Dunagan's term would expire December 31, 2018. For Council consideration is the appointment of Norman Dunagan to the Energy and Environmental Committee. Councilman Homoki moved, seconded by Councilwoman Diggs, that Norman Dunagan be reappointed to the Energy and Environmental Committee. The motion was unanimously approved. Mayor Osbon asked for nominations for appointments to be considered at the next meeting of Council. Councilman Ebner stated he would like to recommend the reappointment of Jack Hunter to the Planning Commission. Councilman Dewar stated he would like to recommend the reappointment of Robert Besley to the Planning Commission. (1) Consideration of the Minutes of the Executive Session an... Page 6 of 102 AGENDA ITEM #(1) Councilman Homoki stated he would like to recommend the reappointment of Kent Cubbage to the Planning Commission. He would also like to recommend the appointment of Andrea Gregory to the Arts Commission to fill the position of Sharon Brown and the reappointment of Trudy Boyd to the Community Development Committee. Councilwoman Price stated she would like to recommend the reappointment of Joann Saunders to the Arts Commission. AUDIT — ORDINANCE 11282016 FY 2015-16 Mauldin and Jenkins Mayor Osbon stated this was the time advertised for second reading and public hearing of an ordinance to accept the FY 2015-16 Audit. Mayor Osbon read the title of the ordinance. AN ORDINANCE ACCEPTING THE FISCAL YEAR 2015-2016 AUDITED FINANCIAL STATEMENTS AND AUTHORIZING VARIANCES TO THE FISCAL YEAR 2015-2016 BUDGET ORDINANCE. Councilwoman Diggs moved, seconded by Councilman Homoki, that Council approve on second reading and public hearing an ordinance to accept the FY 2015-16 audit. Mr. Klimm stated our auditor, Mauldin and Jenkins, Certified Public Accountant, LLC, has prepared the FY 2015-16 financial audit, required by state law and city code. Mr. Miller Edwards, of Mauldin and Jenkins, reviewed the audit with Council at the work session on November 14, 2016. He reported that the City received an unqualified opinion with no material weaknesses and no instances of noncompliance material to the financial statements. City Council approved this ordinance on first reading at the November 14, 2016, meeting. For City Council consideration is second reading and public hearing of an ordinance to accept the FY 2015-16 audited financial statements. Mayor Osbon asked for comments from the audience and City Council. Mayor Osbon called for a vote on the motion by Councilwoman Diggs, seconded by Councilman Homoki, that the ordinance be approved on second reading to accept the FY 2015-16 audit. The motion was unanimously approved. William Putnam Palmetto Crossing, LP Kevin Connelly Owens Street ANNEXATION — ORDINANCE 11282016A M (1) Consideration of the Minutes of the Executive Session an... Page 7 of 102 AGENDA ITEM #(1) Dougher . Road Apartments TPN 122-13-02-015 TPN 122-13-02-029 Mayor Osbon stated this was the time advertised for second reading and public hearing of an ordinance to annex 5 acres owned by Palmetto Crossing, LP located on Owens Street, approve the concept plan and zone the area Planned Residential. Mayor Osbon read the title of the ordinance. AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF AIKEN CERTAIN PROPERTY CONSISTING OF 5 ACRES OF LAND, MORE OR LESS, OWNED BY PALMETTO CROSSING, LP AND LOCATED ON OWENS STREET AND TO ZONE THE SAME PLANNED RESIDENTIAL (PR). Councilman Merry moved, seconded by Mayor Osbon, that Council approve on second reading an ordinance to annex 5 acres owned by Palmetto Crossing, LP located on Owens Street, approve the concept plan and zone the area Planned Residential. Mr. Klimm stated Applicant, Connelly Development, and Owner, Palmetto Crossing, LP, are requesting annexation and approval of a Concept Plan that began as a sixty unit multi -family complex, but it is now 48 units, to be located on a five -acre parcel on Owens Street just off Dougherty Road behind Walgreens. The complex would consist of two, three and four bedroom apartments. The property is currently vacant. A portion of the property has been reserved for a future right-of-way connection to Neilson Road. In October, 2006 Council adopted a policy regarding the development, annexation and request for city utility services for tracts of land larger than four acres which are to be used primarily for residential purposes to comply with the Planned Residential (PR) zoning. For any development in the PR zone, a concept plan must be reviewed by the Planning Commission and approved by City Council. The Planning Commission at their January 12, 2016, meeting considered this request for annexation and approval of the Concept Plan which was for a 60 -unit multi -family complex. After review the Planning Commission voted unanimously to recommend approval of the application with the following conditions: Annexation approval is conditioned on the following: a. That the applicant sign an agreement of annexation within 180 days. b. That the annexation is contingent upon the sale of the property. Concept Plan approval is conditioned on the following: a. That the emergency access is installed and approved by Public Safety, and that only one full 5 (1) Consideration of the Minutes of the Executive Session an... Page 8 of 102 AGENDA ITEM #(1) movement access is provided. b. That the sign be accepted as submitted in the application package. c. That the developer will submit a traffic study for approval by the City's On -Call Traffic Engineer, and comply with any recommendations. d. That the developer remit monies in an amount that will reflect the percent of traffic increase created by the development on Dougherty and Whiskey Road to be used toward improvements on Whiskey and Dougherty Road or other traffic improvements within the City. e. That the development comply with the LDR Study by installation of street trees, sidewalk, and the closing of any open ditch along Owens Street, or monies, in an amount determined appropriate by the Director of Engineering, be placed in a City fund designated for improvements along Whiskey Road. f. That a revised concept plan listing conditions of approval and any changes required by City Council be submitted within 180 days. g. That the applicant sign an agreement stating the conditions of approval within ISO days. City Council approved this ordinance on first reading at the January 25, 2016, meeting. At the February 8, 22, and 29, 2016, meetings Council voted to continue this item. In the meantime, this 5 -acre parcel has been sold, and it is now owned by Palmetto Crossing, LP. Connelly Development and Palmetto Crossing, LP are continuing to pursue annexation and development of this property, but for 48 units instead of 60 units. A revised ordinance has been prepared for Council's consideration. For City Council consideration is second reading and public hearing of an ordinance to annex 5 acres owned by Palmetto Crossing, LP located on Owens Street and zone the property Planned Residential (PR) with the conditions recommended in the revised ordinance. Mayor Osbon asked for comments from the audience and City Council. Mr. Kevin Connelly, of Connelly Development and Palmetto Crossing, LP, stated Mr. Klimm had outlined the history of the proposed project. He pointed out that he had been waiting almost 11 months for annexation of the property and approval of his proposed project. He said he had made every effort to comply with the 2008 Aiken Comprehensive Plan. He said he had also reviewed the 2016 Draft Comprehensive Plan. He noted that the ordinance for approval of annexation and the concept plan was approved on first reading on January 25, 2016, with a vote of 6 to 1. He pointed out that the number of proposed units had been reduced from 60 to 48. He said he had tried to work with the city to try to accommodate any concerns as far as traffic. He noted that the Traffic Study which was done was based on 60 units but the number of units has now been reduced to 48. He noted that the layout had been revised to better serve the residents as well as to accommodate the city's need and desire to put a road through the property to help accommodate traffic. He said he had met with the city staff on several occasions to express his interest in working with the city to also help with any drainage issues which may be of concern in the area. He said there may be some additional property the way the plan has been laid out, so not only the drainage for his property could be taken care of, but also could help with some other potential drainage. Mr. Connelly stated he had received an award of Federal Tax Credits, had no (1) Consideration of the Minutes of the Executive Session an... Page 9 of 102 AGENDA ITEM #(1) purchased the land, and have engineering and architectural drawings almost completed. He said he would be glad to answer any of Council's questions and concerns. Mayor Osbon asked if Mr. Connelly had any drawings showing the 48 units. Mr. Connelly stated he did have a draft drawing of the plan. Mr. Gary Smith, City Attorney, asked Mr. Connelly if he had seen the revised ordinance which had been presented to Council for consideration at this meeting and if he had any concerns with any of the conditions in the ordinance. Mr. Connelly stated he had seen the ordinance and did not have concerns with the conditions in the ordinance. Mr. Connelly stated they had been asked, and had agreed, to donate the property for a road through the project. He noted that a concern is that it is difficult to buy property at $5 per square foot and within 30 days give it away. He pointed out that was not a smart financial move on his part, but he was trying to do what he can to be a good neighbor and facilitate making the road happen for the city. Mr. Gary Smith noted that the concept plan is conditioned on seven conditions listed in the ordinance. He asked if Mr. Connelly would be agreeable to the addition of a condition which would state that the concept plan approval is conditioned on: "(g) that the owner amend the concept plan to show not more than 48 units on the property." Mr. Connelly stated that would not be a problem. Mr. Smith asked if Council would accept the amendment to the motion. Councilman Merry who made the motion stated he would accept the amendment and Mayor Osbon stated he would also. Mr. Connelly then presented and reviewed the revised concept plan for City Council. He noted the dotted lines going through the property which is the approximate location of the road that the city wants for the proposed road. He said he had a concern about splitting the property, and did not want residents or children crossing a road through the property. All buildings have been moved to one side of the proposed road with the retention pond on the other side of the proposed road. He said it is felt that the large retention pond will accommodate more than any runoff from his property. Councilman Ebner noted that other businesses on Owens Street have pictures where their area has flooded before. He pointed out that Owens Street is a state highway, and they are responsible for the water. He also noted that the rest of the property in the area is in the county. He suggested that Mr. Connelly work on the stormwater issues soon so if there are any other changes he would not have gone so far. Councilman Dewar pointed out an item in the Traffic Report which notes the project would generate 480 daily trips between the a.m. and p.m. peak time. He felt that is a lot of traffic for that area with all those trips having to go out at Owens and Whiskey or Owens and Dougherty. Mr. Connelly noted that the Traffic Study was based on 60 units rather than the present proposal of 48 units so the traffic count would be less now. He stated the traffic study that was done did stipulate that it would not change the level of service. There were no additional requirements required by the traffic study. He also noted there have been commercial properties added on 7 (1) Consideration of the Minutes of the Executive Session an... Page 10 of 102 AGENDA ITEM #(1) Whiskey Road recently since he has been working on his project. He said he did not disagree that every car adds traffic to a road, but the amount of impact on the acreage for his project with what he is proposing to do is far less than what it could be with commercial development and far less than the impact that has been for some of the commercial property that has been approved, such as Krispy Kreme on Whiskey Road. Councilman Merry asked about the property which had been carved out on the lower right hand corner of the property adjacent to the retention pond. He noted that was not shown on the previous concept plan. Mr. Connelly stated he had tried to facilitate all the different ideas as there had not been a concrete plan as far as the direction of the city. He noted that the concept for the proposed road through the property was not there initially. He understood initially that the city wanted to utilize a strip of 40 feet vertically along the side of the property for the possible extension of a road. The first rendition of the plan was for a road along the side of the property and the development was moved over on the property. After that he found out that the city had done another traffic study which says that a road needs to be put through the middle of the property. He said he had tried to work with the seller Mr. William Putnam and leave room for the road that is proposed to go through his property at some time. He said he had tried to move and shift to do what he could to not only accommodate the city, but also try to accommodate the seller of the property. Councilman Merry agreed that Mr. Connelly had not received a singular message from the city, but he felt the cut out was rather large, being .798 acres+/-. He asked if that was reserved for future use. Mr. Connelly responded that the property would go back to Mr. Putnam. He noted that if we utilize this width instead of reserving that for the city, then we were basically trading the strip and keeping the other strip and Mr. Putnam was going to retain the front corner for potential future development. Councilman Merry stated after first reading he felt it was still the city's desire to have the vertical right of way to correspond with the horizontal one. He noted that as talked about at the first reading and as shown on the drawing at first reading, both of those were desired. Mr. Connelly stated he was not a traffic or civil engineer, but he was concerned about if the road comes through, that it would be difficult to get one to tie in on a curve. Councilwoman Price asked where the proposed road would go. Mr. Connelly stated the road which he had been told was the priority of the city was going through the middle of his property, and he was donating an 80 foot strip for that road. Councilwoman Price stated she was unclear where Mr. Putnam's interest comes into the picture. Mr. Connelly pointed out that the corner property would be retained by Mr. Putnam. Councilman Homoki pointed out if the vertical road is to be built, would the city have to go back to Mr. Putnam to buy the property or would he donate the property to the city. Mr. Connelly stated he had not received a clear signal. He said they were told when they were informed about the road going through the middle of the property that the vertical road was no longer a preference or a priority. He said he did not make a lot of plans for the area. He said if it were abandoned, why would he continue to plan for it. He said he has also been told recently that possibly the vertical road on the right side of the property may not be high priority, but another N. (1) Consideration of the Minutes of the Executive Session an... Page 11 of 102 AGENDA ITEM #(1) road is being worked on. He said he was not involved in the roads that are being proposed for the city. All he knows is what is affecting his property. He said it would be much simpler for him to go back to his original layout and not worry about the road through the middle, but do the road to the right of the property which would be easier to accommodate. He said the road through the middle of the property was of concern and that was why they reduced the number of units as they did not want the residents crossing a road. Councilwoman Price stated her reservation is that she feels she does not know everything that goes with this piece of property—who connects with it, what comes next. She felt she was not fully informed, and there are some unanswered questions that she has reservations about. She said her questions are what Mr. Connelly owns, what he does not own, and what the city will have to buy in the future. Mr. Smith pointed out that the annexation ordinance says the city would be annexing two parcels, including Tax Parcels 122-13-02-015 and 029. Mr. William Putnam pointed out that Mr. Connelly controls both parcels. If the city chooses at any point to go with the vertical road, the 40 feet that is shown, Mr. Putnam stated he would agree to give it to them, and he would give permission now. He said Mr. Connelly controls the entire property and owns the property. He wondered if that is a condition that is stopping the project. He said it was their understanding that the city had abandoned this idea, and it was irrelevant. He pointed out that the reason the property is shown as two parcels is that there are two parcels which are being annexed. Mr. Putnam stated if the city is saying they want to have the road along the right of the property, the city could have the 40 foot strip along the side of the property. Councilman Dewar pointed out that in fairness to Mr. Connelly, the city has to know what we want to do and whether or not we want to build the road along the side of the property. He pointed out the road through the middle of the property may be the highest priority, but does the city still want to retain the right to have a road vertically along the side of the property to access the road that would eventually go to Neilson. Mr. Connelly pointed out that no building is shown as being built over the 40 foot strip along the right side of the property. He said they were trying to be as accommodating as possible. He pointed out it is possible for both roads to go in. He said his concern is that he does not want to over commit himself, and if the city were to come in and put the two roads in, that his property would no longer meet the size and zoning requirements and if one of the buildings were to burn down he would not be able to replace it. He said he was trying to accommodate the needs of the city. He pointed out that he was planning to install a large retention pond to try to accommodate drainage issues in the area. He noted that every time you put down a square foot of pavement, there is more impervious surface for run off. He said he had tried to optimize the space and still make his transaction work, but accommodate the needs of the city. Councilman Ebner pointed out that it appears we have the best thinking we have as of today. From what Mr. Connelly has said, and what members of Council have said, Mr. Connelly has drawn up basically what we asked him to do. He noted that is what is before Council to vote on. I (1) Consideration of the Minutes of the Executive Session an... Page 12 of 102 AGENDA ITEM #(1) Mr. Smith stated he would be concerned about taking the second parcel out because presently Council has an annexation ordinance to annex both tracts. Mr. Connelly pointed out that he owns both parcels, and both pieces are to be annexed. Councilman Merry asked Mr. Connelly if he would be agreeable for the proposed ordinance to be modified to say that "the 80 foot wide right of way for the horizontal road as well as the vertical 40 foot right of way would be granted to the city for roads at the time the city wants to build the roads." Mr. Connelly stated he had the same issue in the City of Sumter. He said there he set aside the property, but was able to build what he had planned to build. Later the city was ready to build the road and was able to because nothing was built over the property. He noted the plan was laid out to where he does not plan to build over the property that might be considered for a road in the future. He pointed out that whether he owns the property or someone else owns the property, the city could take the land if they desired for a road right of way. Councilman Merry stated he wondered if Mr. Connelly would be agreeable to a modification being made to the ordinance that a condition of the annexation would be that the rights of way for the proposed horizontal and vertical roads could be exercised at the city's request. Mr. Smith pointed out that the proposed right of way would be on the concept plan, and any change to the concept plan would have to be approved by City Council. Councilman Merry pointed out that there is no great and perfect use of the property. Being apartments would actually mean there would be a much lower traffic volume than other potential uses of the property. With the proposed project, if it would give the city a way to ultimately address and relieve some of the traffic problems on Whiskey Road, then it may be the thing to do. We just need to be sure the city has the option for the future rights of way for proposed roads in the area. Councilwoman Price stated she wanted Mr. Connelly to state for the record where the proposed road is that the city told him where they wanted the road to be built. Mr. Connelly pointed out that road is shown on the concept plan by an 80 foot right of way horizontally through the middle of his property. Councilwoman Price pointed out that Mr. Connelly is correct that the city allowed a donut business to go on Whiskey Road which created some traffic congestion for a couple of weeks. She said for Council to delay Mr. Connelly's project and continually delay the project would not be in the best interest of the city legally. She said she does have some reservations about the project, but will support what Mr. Connelly has submitted for the project at this meeting. Councilman Ebner stated the proposed project is to be zoned Planned Residential, and if the concept plan is to be revised, it has to come back to Council either one day or 50 years from now. Mr. Smith stated Council has to approve a modified concept plan. Councilman Ebner pointed out what is shown on the concept plan has to stay until some future Council says otherwise. It was noted that the concept plan Mr. Connelly presented is to become a part of the record. 10 (1) Consideration of the Minutes of the Executive Session an... Page 13 of 102 AGENDA ITEM #(1) Mr. Connelly pointed out to ease Council's concerns, he cannot add another building as his finance package has already been submitted and already approved. Mr. Smith, City Attorney, stated he had a proposed modification to the ordinance under "Annexation approval is conditioned on the following: (b) That the owner will donate eighty (80') feet of right of way through this property that will allow connectivity to Dougherty Road via an existing right of way." Mr. Smith stated he proposes to add a second sentence: "The owner will donate a 40 foot right of way along the northern boundary of this property. These rights of way shall be shown on the concept plan for this property." Councilwoman Price stated since Mr. Connelly had reduced the number of units from 60 to 48 units, would the rooms increase in size or remain the same as the original design plans. Mr. Connelly stated they would remain the same. He said the only thing reduced would be the parking because of the lesser number of units. Mr. Connelly stated his concern with the two potential roads going through the property, if the city did decide to exercise the option of putting in both roads, he wanted to make sure that his property would not become non-compliant with the zoning. Mr. Smith stated he did not think the 80 foot right of way would be a concern, but the 40 foot right of way might be a concern because of setback requirements. Councilman Ebner pointed out that the 5 acre rule has to be watched because if the 40 feet is taken out that would make the parcel less than 5 acres. Mr. Smith stated the right of way does not take away the property. Mr. Connelly still owns the property, he would just be granting a right of way through the property. Councilman Merry pointed out that Council would be approving the concept plan as shown. He noted that the PR zoning is not subject to all the other Zoning Ordinance requirements. The Planned Residential zone allows a deviation from the setback requirements. Councilman Dewar stated he would like to support the project as he feels we need the housing, but he can't get beyond the traffic issue. He said he knows that Krispy Kreme was approved on Whiskey Road, and they had to pay for police officers to be on site for a couple of weeks. He pointed out that the tenants who will live in the units will only have two terrible intersections to use to get out. He challenged the city to get the road network structured and built so eventually we could give residents of the apartments a back way out and not have to use the two bad intersections. Mr. William Putnam stated in regards to the traffic study, the study shows a fraction of the traffic that Krispy Kreme creates. He pointed out that he felt the property will be minimally impacted by the traffic. Councilman Dewar stated the intersections that the proposed project will use are different from the exit routes from Krispy Kreme. He pointed out that Krispy Kreme comes out onto Whiskey Road. He pointed out if one tries to come out at Owens and Whiskey or Owens and Dougherty at certain times of the day, it is almost impossible. 11 (1) Consideration of the Minutes of the Executive Session an... Page 14 of 102 AGENDA ITEM #(1) Mr. Smith pointed out that Council had already accepted the first modification to the ordinance. He said the second modification he had suggested to the ordinance needs a motion and second for approval. Mr. Smith read the proposed wording for the second modification. "That the owner will donate a 40 foot right of way along the northern boundary of this property and these rights of way shall be shown on the concept plan for this property." Councilman Merry and Mayor Osbon accepted the proposed modification to the ordinance. Mayor Osbon called for a vote on the amended ordinance as read. The motion was approved by a vote of 6 to 1 with Councilman Dewar opposing the motion. THE ALLEY Councilman Dewar stated he had two issues with The Alley. One is a request for an update on the status of keeping The Alley open or closing it. Secondly, he understood that Newberry Street was closed Friday night and some businesses were not notified. He said he hoped that all businesses are notified when the street is closed and not just those that are members of the Aiken Downtown Development Association. Mr. Klimm stated at this time he could not give an update on The Alley as he was not aware that the matter was coming up. He said he knew that the Business Vitality Manager has worked very closely with the staff of ADDA, working with property owners that would be impacted upon a decision about keeping The Alley closed or opening it up. He said he could update Council via an email or give a presentation at the next Council meeting. Councilman Dewar asked that a presentation be given at the next Council meeting. EXECUTIVE SESSION Law Suits Update Mayor Osbon stated Council needs to go into Executive Session pursuant to Section 30-4-70(a)(2) to receive legal advice where the legal advice relates to a pending, threatened, or potential claim or other matters covered by the attorney-client privilege, settlement of legal claims, or the position of the public agency in other adversary situations involving the assertion against the agency of a claim. Specifically, City Council will receive a legal briefing on the Pontoon v. City of Aiken lawsuit and a legal briefing on a possible new action that may be filed against the City of Aiken. Councilwoman Diggs moved, seconded by Councilman Homoki, that Council go into executive session to discuss the items noted. The motion was unanimously approved. Council went into executive session at 8:09 p.m. After discussion Council returned to the Council Chambers at 9:22 p.m. 12 (1) Consideration of the Minutes of the Executive Session an... Page 15 of 102 AGENDA ITEM #(1) Mayor Osbon stated Council had come out of executive session where Council discussed possible law suits. Councilman Dewar moved, seconded by Councilman Merry that Council come out of executive session. The motion was unanimously approved. ADJOURNMENT There being no further business, Councilman Ebner moved that the meeting adjourn. The motion was seconded by Councilman Homoki and unanimously approved. The meeting adjourned at 9:23 P.M. Sara B. Ridout City Clerk 13 (1) Consideration of the Minutes of the Executive Session an... Page 16 of 102 Date To: From: Subj ect: THE CITY OF AIKEN Memorandum 12 Dec 2016 City Council AGENDA ITEM #(1) John C. Klimm, City Manager Presentation of GFOA Budget Award for the 2016-2017 Budget. As announced at the Mayor's press conference after the Aiken Chamber's First Friday on December 2, 2016, the City of Aiken has received the Government Finance Officers Association Budget Award. Ms. Angela Gunter, former GFOA of South Carolina Board member, is present to present the marble plaque to City Council. City Council authorized the redesigning of the city's budget format last year. City staff team members led by Kim Abney, Finance Director, worked very hard in designing and gathering information for the new budget format in a short period of time. The information was combined into a usable communication tool for City Council, citizens and staff. The budget was submitted to the GFOA for review and critique, and the City of Aiken received the Budget Award from GFOA on the first submittal. In South Carolina, Aiken is the 10th municipality out of 269 to be awarded this distinction. Less than 4% of South Carolina municipalities and less than 2% of all local governments in the United States earn the Distinguished Budget Award. Staff is to be commended for its work in obtaining this outstanding Budget Award for the City of Aiken. John C. Klimm City Manager (1) Presentation of GFOA Budget Award. Page 17 of 102 MEMO To: John C. Klimm, City Manager From: Kimberly C. Abney, CPA, Director of Finance Date: December 6, 2016 Re: GFOA Budget Award 01 Q,I- AGENDA ITEM #(1) We have received the marble plaque from the Government Finance Officers Association of the United States and Canada (GFOA) for the Distinguished Budget Presentation Award for the budget year beginning July 1, 2016. Angela Gunter, former GFOA of South Carolina Board member, will be available to present this plaque to City Council Monday, December 121H The completely redesigned budget replaces the model that the City has used since 1955. Collaboration across all departments made this feat possible. Led by the City Manager's Office, the Finance Department worked with each city department to combine the information into a usable communication tool for City Council, citizens and staff. The budget has been judged by an impartial panel to meet the high standards of the GFOA program including fourteen mandatory criteria within four broad categories. The guidelines are designed to assess how well an entity's budget serves as a policy document, a financial plan, an operations guide and a communications device. In South Carolina, Aiken is the 101h municipality out of 269 to be awarded this distinction. Less than 4% of South Carolina municipalities and less than 2% of all local governments in the United States earn the Distinguished Budget Award. The GFOA is a nonprofit professional association serving approximately 19,000 government finance professionals with offices in Chicago, Illinois and Washington, D.C. This is the same organization that has awarded 24 consecutive Certificate of Achievement for Excellence in Financial Reporting awards for our financial statements, and this is the first recognition for our budget presentation. I thank you for your continued support. Please let me know if you have any questions, or need additional information. (1) Presentation of GFOA Budget Award. Page 18 of 102 THE CITY OF AIKEN Memorandum Date: 12 Dec 2016 AGENDA ITEM #(1) To: City Council From: John C. Klimm, City Manager Subject: Approval of Appointments and Discussion of Appointees to Various City Boards, Commissions, and Committees. Council has 22 pending appointments to fill vacancies on different City boards, commissions, and committees. Six appointments are presented for Council's consideration and vote at the meeting tonight. Councilman Ebner has recommended the reappointment of Jack Hunter to the Planning Commission. If reappointed Mr. Hunter's term would expire December 1, 2018. Councilman Dewar has recommended the reappointment of Robert Besley to the Planning Commission. If reappointed Mr. Besley's term would expire December 1, 2018. Councilman Homoki has recommended the reappointment of Kent Cubbage to the Planning Commission. If reappointed Mr. Cubbage's term would expire December 1, 2018. He has also recommended the appointment of Andrea Gregory to the Arts Commission to fill the unexpired position of Sharon Brown. If appointed, Ms. Gregory's term would expire April 11, 2017. She would be eligible for reappointment upon approval of City Council. Councilman Homoki has also recommended the reappointment of Trudy Boyd to the Community Development Committee. If reappointed Ms. Boyd's term would expire September 2, 2018. Councilwoman Price has recommended the reappointment of JoAnne Saunders to the Arts Commission with the term to expire April 11, 2018. For Council consideration is the reappointment of Jack Hunter, Robert Besley and Kent Cubbage to the Planning Commission, the reappointment of Trudy Boyd to the Community Development Committee, the reappointment of JoAnne Saunders to the Arts Commission, and the appointment of Andrea Gregory to the Arts Commission. Please review the attached list of expiring appointments, and let us know who you wish to appoint to these boards, commissions, and committees. If you need help with appointments, staff would also be willing to help you. (f John C. Klimm City Manager (1) Approval of Appointments and Discussion of Appointees to... Page 19 of 102 AGENDA ITEM #(1) City of Aiken Board, Commission and Committee Nomination Form Name of Board, Arts Commission Commission or Committee* Name of Nominee* Andrea Neira Gregory Nominee Vocation* Entrepreneur Nominee Address* Except for the General Aviation Commission and Recreation Commission, all board, commission and committee members must live within the City of Aiken. Street Address 620 Burden Lake Rd Address Line 2 City State / Province / Region Aiken SC Postal / Zip Code Country 29803-2716 us Nominee Phone 8032936656 Number Nominee Email andrea.neira.gregory@gmail.com Address (mailto andrea neira.gregory@gmail.com) Experience* Experience of nominee that would be of value to this commission Passionate about the arts and the importance of how the arts can impact our community by introducing culture and interest to various age groups. Violinist through grade school, high school, and college. Conflicts Would nominee have any potential conflicts of interest by serving on this commission? (If yes, please explain) No The State Ethics Act provides that no public official, public member (for example, board or commission member), or public employee may knowingly use his official office, membership, or employment to obtain an economic interest for himself, a member of his Immediate family, an individual with whom he is associated, or a business with which he is associated. If you have any questions regarding this law, please contact the City of Aiken legal counsel. Signature* Comments (1) Approval of Appointments and Discussion of Appointees to... Page 20 of 102 AGENDA ITEM #(1) BOARDS AND COMMISSION APPOINTMENTS APPOINTMENTS DUE: Building Code Appeals Committee — May 12, 2016 John A. Brecht (resigned) Gail Diggs Hank Moormann Rick Osbon Community Development Committee — Sept. 2, 2015 Henry E. Craig, Jr. Philip Merry Jordan Goetzman Rick Osbon Trudy Boyd Steve Homoki Arts Commission — April 11, 2016 JoAnne Saunders Lessie Price Linda Purdy Philip Merry Sharon Brown Steve Homoki Energy and Environmental Committee — Dec. 31, 2016 David Fauth Rick Osbon Andrew Hallen Philip Merry Frank Wright Lessie Price Design Review Board — Dec. 31, 2016 Don Broderick Reggie Ebner Ben Lott Gail Diggs Velice Cummings Lessie Price McDonald Law Rick Osbon Housing Authority - May 28, 2017 Joe Sobieralski (resigned) Reggie Ebner Planning Commission — Dec. 1. 2016 Robert Besley Dick Dewar Liz Stewart Philip Merry Kent Cubbage Steve Homoki Jack Hunter Reggie Ebner Recreation Commission — Sept. 1, 2016 Philly Sorensen Steve Homoki Senior Commission — March 14, 2016 Gail Hendrix (resigned) Philip Merry (1)Approval of Appointments and Discussion of Appointees to... Page 21 of 102 AGENDA ITEM #(1) BUILDING CODE APPEALS COMMITTEE BOARD OF ADJUSTMENTS AND APPEALS (Two Year Terms) (Meets as Called at 3 P.M.) Telephone Address No. Term Expires Recommended By John A. Brecht (3) (Resigned) Home: 743 Chafee Lane SW 648-3893 May 12, 2016 Gail Diggs Aiken, SC 29801 Business: Martin Buckley (6) Home: 1141 Two Notch Road 649-4422 Aiken, SC 29803 James R. Findley (6) Chair Home: 1126 South Boundary Ave. 221-7955 Aiken, SC 29801 Business: 108 Taylor St. SW 648-7955 Hank Moormann (3) 1404 Woodbine Road 649-9621 Aiken, SC 29803 Phil Haggerty (4) May 12, 2017 Steve Homoki May 12, 2017 Philip Merry May 12, 2016 Rick Osbon Home: 137 E. Pleasant Colony Dr. 502-0333 May 12, 2017 Reggie Ebner Aiken, SC 29803 Jamane Williams (2) Home: 1339 President Drive 439-3039 May 12, 2018 Lessie Price Aiken, SC 29801 James Archibald (3) Home: 111Burnham Court Aiken, SC 29803 644-5737 May 12, 2017 Dick Dewar (1) Approval of Appointments and Discussion of Appointees to... Page 22 of 102 Henry E. Craig, Jr. (1) Home: Ann Dicks (1) Home: Jordan Goetzman (1) Home: Gary Yount Home: AGENDA ITEM #(1) COMMUNITY DEVELOPMENT COMMITTEE (Two Year Terms) (Meets 2nd Monday at 5 P.M.) Telephone Address Number Term Expires Recommended By 416 Marion Street NE Aiken, SC 29801 314 Jehossee Drive Aiken, SC 29801 1424 Lyon Drive SE Aiken, SC 29801 1162 Alderman St. NE Aiken, SC 29801 Leroy Myrick (6) Vice Chair 649-2916 Sept. 2, 2013 Philip Merry 270-2100 (c) hcrai 202O,aol.com 649-4401 Sept. 2, 2018 Dick Dewar asd4905Aaol.com 226-0809 648-9712 292-847 (c) g ount atlanticbb.net Sept. 2, 2016 Rick Osbon Sept. 2, 2017 Gail Diggs Home: 516 Colleton Avenue SE 648-9497 Sept. 2, 2017 Lessie Price Aiken, SC 29801 leroy(a�gforcecable.com Trudy S. Boyd (4) Home: 112 Ashepoo Drive 295-6052 (c) Sept. 2, 2016 Steve Homoki Aiken, SC 29803 502-5631 (w) tboydgsecurityfederalbank.com Judy L. Sennett (4) Home: 589 W. Pleasant Colony Dr. 644-8814 Sept. 2, 2018 Reggie Ebner Aiken, SC 29803 jsennettggforcecable.com Ex -Officio Member: (1) Approval of Appointments and Discussion of Appointees to... Page 23 of 102 AGENDA ITEM #(1) ARTS COMMISSION (Two Year Terms) (Meets at 8:00 A.M. Each Month Except June, July and August) Telephone Address No. Term Expires Recommended By Dr. Rose O. Hayes (Fox) (6) Dick Dewar Home: 616 Colleton Avenue SE 599-1265 April 11, 2017 Arts Organizations Aiken, SC 29801 roseohayes@aol.com ,aol.com Catherine Thomas (3) Home: 617 Hayne Avenue 648-4271 April 11, 2017 Reggie Ebner Visual Arts Aiken, SC 29801 gi eg_m aggies@hotmail.com Jack Benjamin (5) Home: 135 Trailwood Avenue 803-641-3327 April 11, 2018 Gail Diggs Business: USC -Aiken 803-270-1821 jackb e,usca.edu Education JoAnne Saunders (NR) Business: 353 Laurens St. NW 706-664-3989 April 11, 2016 Lessie Price Business Community Aiken, SC 29801 aikenculturalcenterAgmail.com Sharon Brown (3) April 11, 2017 Steve Homoki Home: 718 Hayne Avenue SW 649-7180 Aiken, SC 29801 SMBBHB718(2aol.com At Large Linda Purdy (5) Home: 408 Forrest Ridge Road 803-270-6968 April 11, 2016 Philip Merry Aiken, SC 29803 lindapurdy_@pmail.com At Large Doris Begley (4) Home: 101 Red Oak Lane 642-9453 April 11, 2017 Rick Osbon Aiken, SC 29803 Performing Arts dmbegleykgforcecable.com Ad -Hoc Members ?? (Center for the Arts) John Lewis (Aiken Community Playhouse) Jane Schumacher (USCA Etherredge Center) (1)Approval of Appointments and Discussion of Appointees to... Page 24 of 102 AGENDA ITEM #(1) ENERGY AND ENVIRONMENTAL COMMITTEE (Two Year Terms) (Meets 3`d Monday at 4:00 P.M.) Telephone Address No. Term Expires Recommended By David J. Fauth (4) Home: 1006 Hilton Street 649-5268 Dec. 31, 2016 Rick Osbon Aiken, SC 29803 Business Melanie Rattanachane (NR) Home: 127 Tinker Creek Road 727-409-2783 Dec. 31, 2017 Dick Dewar email: Williston, SC 29853 cappsm3Ayahoo.com John Carman (5) Home: 112 Charles Towne Place 757-759-2395 Dec. 31, 2017 Steve Homoki Aiken, SC 29803 jwcarmanlggmail.com Ronald Dellamora (4) Chair Home: 142 Holley Ridge Road 648-7794 Dec. 31, 2017 Reggie Ebner Aiken, SC 29803 rdellamoragbellsouth.net Business: 847-226-1554 Andrew Hallen (4) Home: Norman Dunagan (NR) Home: W. Frank Wright (3) Home: 185 Double Eagle Court 803-646-5084 Dec. 31, 2016 Philip Merry Aiken, SC 29803 athallen(d�yahoo.com 324 Summer Wind Court 803-270-6516 Dec. 31, 2018 Gail Diggs Aiken, SC 29801 208 Cherry Hills Drive Aiken, SC 29803 Ex -officio member: Sarah Herring 649-9610 Dec. 31, 2016 Lessie Price wfw53gbellsouth.net (1)Approval of Appointments and Discussion of Appointees to... Page 25 of 102 Don Broderick (5) Home: Ben Lott (6) Home: Joshua Stewart (3) Home: DESIGN REVIEW BOARD (Two Year Terms) (Meets 1 st Tuesday at 6:30 P.M.) Telephone Address AGENDA ITEM #(1) Term Expires Recommended B 129 Charles Towne Place 502-0064 Dec. 31, 2016 Aiken, SC 29803 dbroderick(a�bellsouth. net 223 Union Street SE Aiken, SC 29801 818 Laurel Drive SW Aiken, SC 29801 Lucy Knowles (6) Vice Chair Home: 1141 Two Notch Road Aiken, SC 29801 Business: DOE Velice Cummings (2) Home: Business: Charles Herbst (3) Home: 510 Morgan Street NW Aiken, SC 29801 UPS 607 Laurel Drive SW Aiken, SC 29801 645-4733 Dec. 31, 2016 blott( ,atlanticbb.net 648-4605 Dec. 31, 2017 josh(? stewartbuilders.com Reggie Ebner Gail Diggs Philip Merry 649-4422 Dec. 31, 2017 Steve Homoki 952-7618 lknowleskgforcecable.com 439-4144 Dec. 31, 2016 Lessie Price velicec(,yahoo.com 649-7433 Dec. 31, 2017 Dick Dewar chherbspaol.com McDonald Law (3) Chair Home: 1023 Westcliff Drive 648-9781 Dec. 31, 2016 Rick Osbon Aiken, SC 29801 mlawhbolgbellsouth.net Business: 1075 Brookhaven Drive 648-9612 (1)Approval of Appointments and Discussion of Appointees to... Page 26 of 102 AGENDA ITEM #(1) HOUSING AUTHORITY OF THE CITY OF AIKEN (Five Year Terms except for Exec. Dir.) (Meets 3rd Tuesday at 5 P.M.) Telephone Address Number Term Expires Reggie Barner, Chief Exec. Officer (CEO) Business: Aiken Housing Authority 100 Rogers Terrace Mailing: P. O. Box 889 Aiken, SC 29802 Nathaniel Dicks (1) Home: 314 Jehossee Drive Aiken, SC 29801 Business: Dicks Realty & Assoc 434 Jones Avenue Joe Sobieralski (4) Home: James Gallman (6) Home: John Horvath (5) Home: Dr. Sean Alford Business: 174 Equinox Loop Aiken, SC 29803 607 Oriole Street Aiken, SC 29803 108 Crane Court Aiken, SC 29803 649-6673 Indefinite 649-4401 May 28, 2018 645-2729 226-9846 May 28, 2017 642-2212 May 28, 2019 642-4223 May 28, 2020 1000 Brookhaven Drive 761-2269 May 28, 2018 Aiken, SC 29803 641-2428 Salford .acpsd.net Beverly Clyburn (1) 664 Edrie Street NE Aiken, SC 29801 Faleaser Elmore (1) (resigned) Resident Appointment 649-6167 May 28, 2019 Indefinite Recommended By Gail Diggs Reggie Ebner Lessie Price Steve Homoki Philip Merry Dick Dewar Rick Osbon (1)Approval of Appointments and Discussion of Appointees to... Page 27 of 102 AGENDA ITEM #(1) PLANNING COMMISSION (Two Year Terms) (Meets Tuesday after 2nd Monday at 6 P.M.) Telephone Address Number Term Expires Susan DeBruhl (6) Vice Chair Home: 1347 Pinehurst Ave. SE 648-9157 Dec. 1, 2017 Aiken, SC 29801 mifflnatlanticbb.net Robert K. Besley (3) Home: Liz Stewart (3) Chair Home: Business: Kent Cubbage (3) Home: Business Jason Rabun (3) Home: Charles Matthews (NR) Home: Jack Hunter (NR) Home: 733 West Rollingwood Road 292-3323 Dec. 1, 2016 Aiken, SC 29801 bbesley6l(a,gmail.com Recommended By Gail Diggs Dick Dewar 300 Hagen Court 649-9671 Dec. 1, 2016 Philip Merry Aiken, SC 29803 502-0099 (w) 105 Summerwood Way lstewart(astewartandassociates.com Suite B 136 Laurel Ridge Circle SW 649-7737 Dec. 1, 2016 Steve Homoki Aiken, SC 29803 270-0773 Aiken Technical College cubbage53(a)gmail.com 803 Laurel Drive SW 292-1261 Dec. 1, 2017 Aiken, SC 29801 Jason. Rabungfirstcitizens.com 120 Rolling Rock Road Aiken, SC 29803 367 Plantation Drive Aiken, SC 29803 642-3991 Dec. 1, 2017 cyardproa,msn.com 649-2407 Dec. 1, 2016 jack aiken 46kyahoo.com Rick Osbon Lessie Price Reggie Ebner (1)Approval of Appointments and Discussion of Appointees to... Page 28 of 102 AGENDA ITEM #(1) RECREATION COMMISSION (Two Year Terms) (Meets 3rd Tuesday at 5:30 P.M.- Jan., Feb, Apr, May, Aug, Oct, Dec) Address Donald L. Moody (NR) Home: 436 Edisto Drive Belvedere, SC 29841 Lori Comshaw (3) Home: Melissa Viola Home: Business: 1106 Bellreive Drive Aiken, SC 29803 Telephone No. Term Expires 706-339-2970 (c) Sept. 1, 2017 prodonkcomcast.net 803-443-9771 Sept. 1, 2017 loriAloricomshaw.com 705 Cardinal Drive 803-270-6952 Sept. 1, 2018 Aiken, SC 29803 803-641-1111 (w) Chamber of Commerce mvio lakaikenchamber. net Suzanne Haslup (6) Vice Chair Home: 452 Kershaw Place SE Sept. 1, 2018 Mailing: P.O. Box 967 215-0153 Aiken, SC 29802 skoakwoodgaol.com Michael Beckner (NR) Home: 308 Fox Tail Court 703-732-3074 Sept. 1, 2017 Aiken, SC 29803 mikebecknerkgmail.com Philly B. Sorensen (6) Home: 413 Whiskey Road 642-9636 Sept. 1, 2016 Aiken, SC 29801 pbsorensen(a�bellsouth.net John L. Wallace (NR) Home: 164 Midway Circle 643-1708 Sept. 1, 2017 Aiken, SC 29803 803-208-3776 (C) lwgatlanticbb.net YOUTH MEMBERS: Caroline Wolcott Recommended B Gail Diggs Dick Dewar Reggie Ebner Philip Merry Rick Osbon Steve Homoki Lessie Price (1) Approval of Appointments and Discussion of Appointees to... Page 29 of 102 Scott Murphy (2 ) Business: (Council on Aging) William Price (2) Home: (Education) Linda Lucas (6) Chair Home: (At Large) Elizabeth Neal. (NR) Home: (At Large) Mary Beth Fields Business: (LSCOG) AGENDA ITEM #(1) SENIOR COMMISSION (Two Year Terms) (Meets 8:00 A.M. Fourth Tuesday) Telephone Address No. Term Expires Recommended By 159 Morgan St. NW 648-5447 March 14, 2018 Gail Diggs Aiken, SC 29801 skmurphykgforcecable.com 1550 Redd Street NW 648-3585 March 14, 2018 Rick Osbon Aiken, SC 29801 wcarterprice(a�yahoo.com 1448 Canterbury Court 649-5473 March 14, 2017 Steve Homoki Aiken, SC 29801 645-1381 linda2daybreakcare.com 401 Huntcliff Point Aiken, SC 29803 Lower Savannah Council of Governments P. O. Box 850 Aiken, SC 29802 Gail Hendrix (6) (resigned) Home 1443 Nottingham Drive (medical) Aiken, SC 29801 Brenda J. Holman (4) (Aiken County Govt.) 226 E. Middlebury Lane Aiken, SC 29803 645-5656 March, 14, 2017 Dick Dewar lnealka marrinson.com 649-7981 March 14, 2018 Reggie Ebner 270-8130 (c) mfieldska lsco .org 640-3197 March 14, 2017 Philip Merry 226-9805 March 14, 2018 Lessie Price 571-6467 (c) (1)Approval of Appointments and Discussion of Appointees to... Page 30 of 102 THE CITY OF AIKEN Memorandum Date: 12 Dec 2016 To: City Council AGENDA ITEM #(1) From: John C. Klimm, City Manager Subject: First Reading of an Ordinance to Annex Property at 1212 Whiskey Road, Zone it Planned Commercial, and Approve the Concept Plan. The Planning Commission at their meeting of November 15, 2016, considered a request by owner, Tom Uskup/Market Place, LLC, for annexation of 1212 Whiskey Road. He requested General Business (GB) zoning for the property, but the Planning Commission at the November 15, 2016, meeting recommended that the applicant rezone the property to Planned Commercial and submit a Concept Plan for approval by City Council after review and recommendation by the Planning Director. Several years ago City Council adopted a policy that all annexations along the Whiskey Road corridor would be zoned Planned Commercial or Planned Residential. In the past the property at 1212 Whiskey Road has been used as a convenience store but has been vacant for some time. The applicant intends to rehabilitate the property, repair the roof, replace the gas station canopy with a more attractive facade and extensively renovate the interior for lease as retail/commercial/or office uses. The applicant intends to have two tenant spaces of approximately 1,800 - 2,000 square feet each. If annexed, the structure, access, parking, and landscape would be non -conforming. Section 8.1.5.0 of the Zoning Ordinance allows alterations or additions to a structure "provided the alterations or additions do not increase the nonconformity of the building or structure to the building setback line, height limitations, yard, or other provisions regulating the size and placement of buildings and structures for the district in which the nonconforming building or structure is located." After review, the Planning Commission voted unanimously to recommend approval of the application with the following conditions to be met prior to the annexation becoming effective: 1. That some barrier design be installed to restrict ingress/egress to the property to a maximum of two access points; the location and number of ingress/egress points to be determined by the Planning Director, City Engineer, and the SCDOT permitting process. A shared driveway via the Wisteria Manor driveway could be considered, provided appropriate easement documents are obtained, and the access is deemed of adequate construction by the City Engineer. 2. That approval of the Concept Plan is contingent upon receipt of a SCDOT encroachment permit; (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 31 of 102 AGENDA ITEM #(1) 3. That the current parking lot be upgraded to the extent deemed practical by the Planning Director. 4. That trees from the approved tree list or other landscaping should be planted to the extent deemed practical by the Planning Director; 5. That the sign is ground mounted and does not exceed 80 square feet; and 6. That all conditions be recorded at the RMC Office. For City Council consideration is first reading of an ordinance to annex property at 1212 Whiskey Road, zone it Planned Commercial, and approve the Concept Plan contingent upon the conditions recommended by the Planning Commission. John C. Klimm City Manager (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 32 of 102 AGENDA ITEM #(1) ORDINANCE NO. AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF AIKEN CERTAIN PROPERTY CONSISTING OF .402 ACRES OF LAND, MORE OR LESS, OWNED BY MARKETPLACE ART, LLC AND LOCATED AT 1212 WHISKEY ROAD AND TO ZONE THE SAME PLANNED COMMERCIAL (PC). WHEREAS, the property owner is the owner in fee simple of .402 acres of land, more or less, said property being more particularly shown in the Memorandum package which is attached hereto as Exhibit "A," located without but adjacent to the corporate limits of the City of Aiken and has petitioned for annexation pursuant to §5-3-150 of the Code of Laws of South Carolina to the City of Aiken and to have the property zoned Planned Commercial (PC). The property owner also seeks approval of the proposed concept plan for this property. This property is also known as tax map parcel numbers 105-20- 05-013; and WHEREAS, the Planning Commission of the City of Aiken reviewed this request and has recommended that such annexation and zoning be approved subject to certain conditions as set forth more fully hereinbelow; and WHEREAS, the Council of the City of Aiken has concluded that the adoption of the proposed annexation is essential to the general health, safety, welfare and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section L. The aforesaid owner has filed his petition, which is attached hereto and is incorporated herein by reference, showing that the aforesaid premises are owned by him and that he is requesting that said premises be annexed to the corporate limits of the City of Aiken, as provided under and by virtue of Section 5-3-150 of the Code of Laws of South Carolina, 1976, authorizing such annexations and that the said premises be zoned PC, Planned Commercial and that the concept plan for the property be approved. The tract is also designated as Aiken County Tax Map Parcel Nos. 105-20- 05-013. Section 2: The aforesaid premises shall be, and hereby are, annexed to and made a part and parcel of the City of Aiken. This annexation shall be subject to the following conditions being met as determined by the Planning Director: That some barrier design be installed to restrict ingress/egress to the property to a maximum of two access points; the location and number of ingress/egress points to be determined by the Planning Director, City Engineer, and the SCDOT permitting process. A shared driveway via the Wisteria Manor driveway could be considered, provided appropriate easement documents are obtained, and the access is deemed of adequate construction by the City Engineer. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 33 of 102 AGENDA ITEM #(1) 2. That approval of the Concept Plan is contingent upon receipt of a SCDOT encroachment permit. 3. That the current parking lot be upgraded to the extent deemed practical by the Planning Director. 4. That trees from the approved tree list or other landscaping should be planted to the extent deemed practical by the Planning Director. 5. That the sign is ground mounted and does not exceed 80 square feet. 6. That all conditions be recorded at the RMC office. Section 3. The aforesaid premises shall be, and the same hereby are zoned PC, Planned Commercial, and the Comprehensive Zoning Map, the Comprehensive Plan, and all other relevant plans and maps of the City of Aiken are hereby adjusted accordingly. Section 4: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent necessary to give the provisions of this ordinance full force and effect. Section 5: This ordinance shall become effective upon adoption by the Council of the City of Aiken. ADOPTED by the Council of the City of Aiken at regular meeting held this day of , 2016, at which a quorum was present and voting. INTRODUCTION AND FIRST READING SECOND READING AND ADOPTION: APPROVED: CITY ATTORNEY December 12, 2016 MAYOR ATTEST: CITY CLERK I:\Ordinances\Annexations\Annex - Whiskey Road 1212 - Marketplace Art LLC - PC 2016-12-12.doc (1) First Reading of an Ordinance to Annex Property at 1212 ... 2 Page 34 of 102 AGENDA ITEM #(1) Memorandum City of Aiken To: City Council �p From: Liz Stewart, Chairman d�-2 v z Planning Commission Date: November 29, 2016 Re: Application #17-20002 (Annexation) and #17-23003 (Concept Plan) Tax Parcel #105-20-05-013 Applicant/Owner: Tom Uskup/Market Place, LLC Location: 1212 Whiskey Road Size: .402 acres Current Zoning: UD (Urban Development) Proposed Zoning: PC (Planned Commercial) At its regular meeting on November 15 the Planning Commission considered a request for annexation of the subject property to a General Business (GB) zoning. However, at this meeting, the Planning Commission recommended that the applicant rezone the property to Planned Commercial and submit a Concept Plan for approval to the City Council. In the interest of time, the Planning Commission waived the right to review the Concept Plan, and delegated the review and recommendation responsibility to the Planning Director. Previously utilized as a convenience store, the applicant intends to rehabilitate the property, repair the roof, replace the gas station canopy with a more attractive fagade, and extensively renovate the interior for subsequent lease as retail/commercial/or office uses. The applicant intends to have two tenant spaces of approximately 1800-2000 square foot each. If annexed, the structure, access, parking, and landscape would be non -conforming. However, per Section 8.1.5.C., our Zoning Ordinance does allow alterations or additions to a structure "provided the alterations or additions do not increase the nonconformity of the building or structure to the building setback line, height limitations, yard, or other provisions regulating the size and placement of buildings and structures for the district in which the nonconforming building or structure is located." Planned Commercial Zoning In response to Section 2.2 of the Comprehensive Plan, Council adopted a policy that all annexations along the Whiskey Road corridor would be with PC or PR zoning. Section 2.2 reads: Development along the Whiskey Road Corridor can be Planned Residential or Planned Commercial and should be required to meet a high level of design... The commercial development pattern established along much of the Whiskey Road Corridor should be allowed to expand throughout its length. However, every effort should be made to assure that the development is of the highest quality and design. Therefore, any property that is rezoned or annexed should be zoned Planned Residential or Planned Commercial, and any land receiving City services should have to comply with the requirements of those zones. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 35 of 102 Memo to City Council 11/16/16 Usk -up -1212 Whiskey Road Annexation # 17-20002 Page 2 AGENDA ITEM #(1) Compliance with Planned Commercial Provisions For any development in the PC zone, a concept plan must be reviewed by the Planning Commission and approved by City Council. As shown at Section 4.3.8.A of the Zoning Ordinance, Council has complete discretion over the concept plan: Each concept plan is subject to detailed review by City Council, and there shall be no entitlement to the use, the intensity of use, density, signage, or minimum required open space. City Council may require additional special conditions to ensure compatibility with surrounding development, preservation of natural or historic features, provision of adequate infrastructure, and creativity of design and may waive any provision of the Zoning Ordinance excluding anything in 4.3.8 or the Use Table. Surrounding Zoning and Land Use • To the North is Harry's Local Bar, which is unincorporated property zoned Urban Development (UD), and Magnolia Court, a multi -tenant office building, which is incorporated property zoned Limited Professional (LP). • To the South is an older brick structure currently utilized as a church, which is unincorporated property zoned Urban Development (UD), incorporated, undeveloped property zoned Limited Professional, and Clarion Inn and Suites zoned General Business (GB). • To the East is unincorporated property zoned Urban Development (UD), which consists of single-family and duplex residential structures. To the West is the Palmetto Golf Course, which is incorporated property zoned Residential Single-family (RS -15). The County of Aiken's Urban Development (UD) zoning district is intended to accommodate much of the projected growth in the unincorporated area of Aiken County during the time span of the County's Comprehensive Plan. It also may be established in other intensely developing areas so designated by the Aiken County Planning Commission. This district is projected to have most public facilities and infrastructure needed to support urban development such as schools, sewer, water, streets, etc. It is applied in areas where development logically should locate as a consequence of planned public facilities and associated capital expenditures. This district is characterized by mixed-use development, providing for a full range of residential uses as well as commercial, institutional, and industrial uses. Consistency with the Comprehensive Plan Although the current Comprehensive Land Use and Transportation Plan shows the east side of Whiskey Road as Office/Institutional, the applicants request to utilize the space as commercial/retail or office space is not inconsistent with the surrounding office and commercial uses. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 36 of 102 Memo to City Council 11/16/16 Uskup-1212 Whiskey Road Annexation # 17-20002 Page 3 Staff Comments AGENDA ITEM #(1) Setbacks The structure on the property is non-compliant with the setbacks for PC zoning. The Zoning Ordinance requires a 25 foot minimum side yard setback and a 75 foot minimum rear yard setback. The current structure appears to have a <5 foot side yard setback, and is located on the property line in some sections along the rear boundary line. If annexed, the structure would be considered a legal non -conforming structure. Access Management Since there is no identifiable differentiation between the parking area and the access drive, the access to the subject property is non -conforming. For safety and control of access, the Planning Commission recommends a condition that some barrier design be installed to restrict ingress/egress to the property to a maximum of two access points; the location and number of ingress/egress points to be determined by the Planning Director, City Engineer, and the SCDOT permitting process. A shared driveway via the Wisteria Manor driveway could be considered, provided appropriate easement documents are obtained, and the access is deemed of adequate construction by the City Engineer. The driveway currently used by Harry's Local Bar and Wisteria Manor is listed as a separate tax parcel number owned by Aiken County. The applicant has indicated that he is attempting to purchase the property from Aiken County. Mr. Uskup has submitted the attached Concept Plan to SCDOT for review and approval. Traffic Study The On -Call Traffic Engineer for the City of Aiken has indicated that the trips generated for the development will be consistent with previously -existing uses on the subject property, and should not require a traffic study. He also concurs that a shared access is the most effective traffic management solution for the development, which would help simplify turning movements and streetscape along this section of Whiskey Road from an access management standpoint. There could be a condition that approval of the Concept Plan is contingent upon receipt of a SCDOT encroachment permit. Parking Area While the parking lot design is currently non-compliant with the general parking provisions in the Zoning Ordinance, the parking lot could be brought into closer compliance through striping for individual parking stalls to included handicap parking, the inclusion of wheel stops, and appropriate access management techniques. The Planning Commission recommends a condition that the current parking lot be upgraded to the extent deemed practical by the Planning Director. Landscaping The subject property is currently non-compliant with the tree and landscape requirements of the Zoning Ordinance. The Planning Commission recommends a condition that trees from the approved tree list or other landscaping should be planted to the extent deemed practical by the Planning Director. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 37 of 102 Memo to City Council 11/16/16 Uskup-1212 Whiskey Road Annexation # 17-20002 Page 4 AGENDA ITEM #(1) Sidewalks For pedestrian interconnectivity, a sidewalk will be constructed to connect the paint store to the adjacent property. Signage Per Section 4.4.11.1) of the Zoning Ordinance, signs in a Planned Commercial district shall be a ground -mounted monument sign with square footage based on a similar district or use. The allowed sign space for this use would be 60 square feet unless otherwise modified by City Council as part of the concept plan. The applicant is requesting 80 square feet as indicated in the attached signage detail. However, instead of pole mounted, it will be a ground -mounted monument sign. There could be a condition that the sign is ground -mounted and does not exceed 80 square feet. Recommendation The Planning Commission voted unanimously to recommend approval of this application with the following conditions to be met prior to the annexation becoming effective: 1) That some barrier design be installed to restrict ingress/egresst to the property to a maximum of two access points; the location and number of ingress/egress points to be determined by the Planning Director, City Engineer, and the SCDOT permitting process. A shared driveway via the Wisteria Manor driveway could be considered, provided appropriate easement documents are obtained, and the access is deemed of adequate construction by the City Engineer; 2) that approval of the Concept Plan is contingent upon receipt of a SCDOT encroachment permit. 3) that the current parking lot be upgraded to the extent deemed practical by the Planning Director; 4) that trees from the approved tree list or other landscaping should be planted to the extent deemed practical by the Planning Director; 5) that the sign is ground mounted and does not exceed 80 square feet; and 6) that all conditions be recorded at the RMC Office. cc: Tom Uskup L\Applications for Development\Planned Commercial Concept Plan PC\Uskup_1212 Whiskey Road\1212 Whiskey Rd Staff Memo Council Final.doc (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 38 of 102 AGENDA ITEM #(1) Renovation of Existing Commercial Structure Description of the Work General: The Contractor and all Subcontractors are to be governed by all applicable provisions of the 2015 International Building Code and all other codes and ordinances required by the Aiken County Building Department. The Contractor or Subcontractor is to report any discrepancy of plans, dimension, or conditions to the Owner and to the Architect in writing when any discrepancy is discovered and no additional work is to be done until such discrepancy is resolved. All material and workmanship is to clean, precise and well finished. Site and Existing Building: Cleanup and Demolition as required. The entire existing structure and Site are to be cleaned and cleared of all material not to be reused. The site is to be cleared of unwanted vegetation, graded as shown on site plan, planters to be installed as shown and noted and existing paving repaired and re coated. The parking area is to be marked for parking and handicap spaces as shown. See additional material provided by the Landscape Architect. Signage: The existing street sign will be reconstructed as shown, see document. Roof Structure Repair: The existing roof beams that are to be reinforced on their existing steel pipe columns are to be reinforced with new LVL wood beams of dimension and detailed as shown. The New Beams and their New Support are to be as shown and detailed. The 6 inch bearing wall is to be arranged to provide bearing for the New Beams. Fasteners are to be Simpson as noted and as recommended by the manufacturer in writing for the specific use. Roof Repair: Existing roof deck is to be cleaned and repaired, as required. It is to be finished to provide uniform drain to the rear of the structure with recovery board and rigid insulation. See Insulation.The new Roof Membrane is to be as selected by the Owner and is to completely waterproof the roof surface, the interior of all parapet walls and the entire top surface of the exterior walls. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 39 of 102 AGENDA ITEM #(1) Interior Structure, Partitions, Etc.: The new 6 inch centerline Bearing Wall is to be constructed as shown and is to provide spread bearing for the new LVL Roof Beams as shown and to extend to the roof deck above. All other walls are to be nominal 4 inch walls and to extend to the roof deck above. All walls to be finished with 1/z inch gypsum wallboard, smooth finish. Doors, Windows and Glazing: New exterior doors and frames are to be steel, as selected by the Owner. All interior doors are to be 36 inch wide by 80 inch high solid core molded composition doors, style selected by the Owner. Insulation: Wall Insulation is to be R-19 batt insulation in the cavity provided by the new exterior wall interior framing, as shown. Roof insulation to be min. 4 inch rigid insulation on roof deck, below waterproof membrane. Electric: All work and material to in accordance with NEC and all applicable codes and ordinances. Entire new electric service to include two 200 amp panels. Duplex outlets to be min. 6 feet on center on all walls, 12 inches above floor. All outlets to be approved by Owner. Lighting is to be as shown on plans, fixtures to be as selected by Owner. All lighting to be LED. Plumbing: New 4 inch waste line to be installed below existing concrete floor slab as shown and slab is to be patched level with existing slab. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 40 of 102 AGENDA ITEM #(1) Heating, Ventilation and Air Conditioning: Heat and Air Conditioning to be "mini -split" vrf systems, designed by Mech. Contractor for this application,to be approved by Owner prior to any installation. Toilet room fans to be min. 80 cfm, switched. Finishes: Floors to be clean, sound and level and prepared for finish selected by Owner. All walls, woodwork and doors to be primed and painted. (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 41 of 102 AGENDA ITEM #(1) Marya Moultrie From: Tom Uskup <tuskup@bcgww.com> Sent: Monday, October 24, 2016 2:35 PM To: Marya Moultrie Subject: RE: Narrative for Annexation Morning Marya, Our plans are to clean up the property and then repair the roof, remove the old gas station canopy in view of adding something aesthetically more attractive on the front fagade. Subsequently, we plan a significant renovation of the interior to have two (2) retail/office/commercial spaces of approximately 1800-2000 SF each. Kind regards, Tom Uskup Marketplace Art LLC I www.MarketplaceArt.com or www.MarketplaceEaints.com 116-C Pendleton Street SW, Aiken, SC 29801 USA Art Office tel 1 803.502.0208 1 fax 803.643.4901 1 cell 803.295.3200 I skype bcg-tuskup I 1 Follow us In Paint Store tel 1 803.226.0591 Benjamin Moore APlease consider the environment before you print this e-mail (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 42 of 102 AGENDA ITEM #(1) Annexation Petition TO THE HONORABLE COUNCIL OF THE CITY OF AIKEN: Your petitioner(s), Marketplace Art, LLC (names of property owners) respectfully show: 1. That the petitioner(s) is/are owner(s) of and vested with fee simple title in and to certain lands which lie without but adjacent and contiguous to the City Limits of the City of Aiken, described as follows: A tract of land, designated as Lots 38a & 39 Westover (Tract/ name of subdivision, if applicable) 0.402 acres as shown on the plat, attached hereto, prepared 10/3/16 containing by (date) Hass & Hilderbrand, Inc. , the Western (Name of Engineer or Surveyor) (direction, ie.northem) boundary of which being contiguous to the present corporate limits of the City of Aiken. LEGAL DESCRIPTION SEE ATTACHED EXHIBIT A Tax Parcel Number G.I.S. No. 105-20-05-013 Tax Parcel No. 30-055.0-10-015 Property Address, if applicable 1214 Whiskey Road 2. That petitioner(s) hereby requests that the aforesaid tract(s) of land be annexed to the corporate limits of the City of Aiken, as is provided under and by virtue of the Code of Laws of South Carolina Section 5-3-150 entitled "Alternate Methods where Petition signed by All or Seventy -Five Percent of Landowners". 3. It is requested that the tract(s) be annexed under the zoning district classification of PG date date I° Signat 0 f Property Owners) Address of PropertyOwners) 8-07 (t:c ) (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 43 of 102 AGENDA ITEM #(1) EXHIBIT A LEGAL DESCRIPTION All that certain piece, parcel or lot of land located in Aiken County, South Carolina, containing 0.4020 acres, more or less, and measured and bounded as follows: MUST INSERT METES AND BOUNDS DESCRIPTION; REFERENCE TO PLAT NOT SUFFICIENT 8-07 (f.c ) (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 44 of 102 AGENDA ITEM #(1) LEGAL DESCRIPTION All that piece, parcel or tract of land known as Lot 38a & 39 Westover Subdivision situate, lying and being located adjacent to the current corporate limits for the City of Aiken, County of Aiken, State of South Carolina being more fully described as follows: Commencing at a 1/2" open top pipe found at the intersection of the Northern right-of-way of Westover Drive (S2-821) and the Eastern right-of-way of Whiskey Road (S.C. Rt. No. 19). Thence, turning and running North along the right-of-way of Whiskey Road North 14 degrees 46 minutes 28 seconds East for a distance of 111.85 feet to a 1/2" open top pipe labeled as the "Point of Beginning" (P.O.B.) Thence N 13'58'02" E for a distance of 113.02' to a cotton spindle; Thence S 67°55'37" E for a distance of 160.00' to a #5 rebar iron pin set; Thence S 15°28'48" W for a distance of 109.79' to a #5 rebar iron pin set; Thence N 68°57'39" W for a distance of 156.69' to a 1/2" open top pipe; Returning to the Point of Beginning The above described lots contain: 17,511 sq.ft. / 0.4020 acres (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 45 of 102 AGENDA ITEM #(1) Racial Composition Form The Voting Rights Act of 1965, as amended, requires cities in certain states to report to the United States Department of Justice all annexations including the number and race of people residing on property annexed or, if undeveloped, an estimate of the number who will reside there. Please fill in the appropriate space: Property Location: �7i 12` 12 �l �IW1S i �, fly,_ SG 2,9 PUl Property Owner: Number of Residents: Race of Residents: If Undeveloped, Anticipated Number of Residents 8-07 (f.c ) (1) First Reading of an Ordinance to Annex Property at 1212 urs. W1ryj Page 46 of 102 KNOW ALL MEN BY THESE PRESENTS THAT, KETAN PATEL herein referred to as Grantor for and in consideration of the sum of TWO HUNDRED NINETY THREE THOUSAND AND 00/100 (293,000.00) Dollars to me paid by MARKETPLACE ART, LLC, hereinafter referred to as Grantee in the State aforesaid, the receipt of which is hereby acknowledged, has granted, bargained, sold and released, and by these presents do es grant, bargain, sell and release unto the said Grantee, its heirs, successors, and assigns forever: All those certain pieces, parcels or tracts of land, situate, lying and being in the southern section of the City of Aiken, State of South Carolina, being shown and designated as LOTS 38A and 39, Charles L. Oneal Sub'd a/k/a Westover Subdivision, upon a plat prepared by Hass & Hilderbrand, Inc., d ted April 12, 2016, for I. Thomas Uskup, and recorded September, 2016 inat Page, records of Aiken County, South Carolina. Reference is made to said plat for a more complete and accurate description. BEING the same property conveyed to Ketan Patel by deed of Whittle Properties, LLC dated January 10, 2014 and recorded January 10, 2014 in RB 4491 at Page 2361 records of Aiken County RMC. Tax Parcel No. 105-20-05-013 This conveyance is made subject to Easements, Restrictions, Covenants, and Conditions of record, including matters shown on recorded plats. Grantee's Address: P.O. Box 2229 Aiken, SC 29802-2229 TOGETHER with all and singular, the rights, members, hereditaments and appurtenances to the said premises belonging or in anywise incident or appertaining. TO HAVE AND TO HOLD all and singular the premises before mentioned unto the said Grantee , its heirs and assigns forever. AND THE GRANTOR does hereby bind Grantor's heirs, executors and administrators, Book 4625 Page 722 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 47 of 102 201AGEUDA ITEM #(1) .— DEED AIKEN COUNTY ASSESSOR _, RECORDING FEES $10.00 STATE TAX $761.80 Tax Map: COUNTY TAX $322.30 105-20-05-013 PRESENTED & RECORDED Date: 09/26/2016 09-22-2016 08:48 AM JUDITH WARNER RW.M l or OEM! CONVEYANCE Space above this line for recording IUKEN COUNT', 9C BY: JENNIFER MATH13DEPUTY i- BK: RB 4625 PG: 722 - 725 STATE OF SOUTH CAROLINA ) TITLE TO REAL ESTATE COUNTY OF AIKEN ) KNOW ALL MEN BY THESE PRESENTS THAT, KETAN PATEL herein referred to as Grantor for and in consideration of the sum of TWO HUNDRED NINETY THREE THOUSAND AND 00/100 (293,000.00) Dollars to me paid by MARKETPLACE ART, LLC, hereinafter referred to as Grantee in the State aforesaid, the receipt of which is hereby acknowledged, has granted, bargained, sold and released, and by these presents do es grant, bargain, sell and release unto the said Grantee, its heirs, successors, and assigns forever: All those certain pieces, parcels or tracts of land, situate, lying and being in the southern section of the City of Aiken, State of South Carolina, being shown and designated as LOTS 38A and 39, Charles L. Oneal Sub'd a/k/a Westover Subdivision, upon a plat prepared by Hass & Hilderbrand, Inc., d ted April 12, 2016, for I. Thomas Uskup, and recorded September, 2016 inat Page, records of Aiken County, South Carolina. Reference is made to said plat for a more complete and accurate description. BEING the same property conveyed to Ketan Patel by deed of Whittle Properties, LLC dated January 10, 2014 and recorded January 10, 2014 in RB 4491 at Page 2361 records of Aiken County RMC. Tax Parcel No. 105-20-05-013 This conveyance is made subject to Easements, Restrictions, Covenants, and Conditions of record, including matters shown on recorded plats. Grantee's Address: P.O. Box 2229 Aiken, SC 29802-2229 TOGETHER with all and singular, the rights, members, hereditaments and appurtenances to the said premises belonging or in anywise incident or appertaining. TO HAVE AND TO HOLD all and singular the premises before mentioned unto the said Grantee , its heirs and assigns forever. AND THE GRANTOR does hereby bind Grantor's heirs, executors and administrators, Book 4625 Page 722 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 47 of 102 AGENDA ITEM #(1) to warrant and forever defend all and singular the said premises unto the said Grantee, its successors and assigns, against Grantor and Grantor's heirs and against every person whomsoever lawfully claiming or to claim the same or any part thereof. WITNESS my Hand and Seal this September 21, 2016. Signed, Sealed and Delivered in the Presence of: STATE OF SOUTH CAROLINA COUNTY OF AIKEN 0�. Ketan Patel Personally appeared before me the undersigned and made oath that she saw the within -named Grantor sign, seal and as his act and deed, deliver the within -written Deed for the uses and purposes therein mentioned, and that she with the other witness subscribed above witnessed the execution thereof. SWORN to before me this 21 st day of September, 2016, Notary Public for the State of South Carolina ;r My Commission Ex es:,, (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 48 of 102 LAURA 1. MALDONADO NoteryPubic, stewoISaihC&dkN Icy Cone bft bon 1011012024 Book 4625 Page 723 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 48 of 102 AGENDA ITEM #(1) STATE OF SOUTH CAROLINA ) COUNTY OF Aiken ) Affidavit PERSONALLY appeared before me the undersigned, who being duly sworn, deposes and says: 1. 1 have read the information on this affidavit and I understand such information. 2. The property being transferred is located at 1214 Whiskey Road bearing Aiken County Tax Map Number 105-20-05-013 was traasfertod by Ketan Patel to Marketplave Art, LLC on September 21, 2016 3. Check one of the following: The deed is (a) ✓ subject to the deed recording fee as a transfer for consideration paid or to be paid in money or money's worth. (b) subject to the deed recording fee as a traasfer between a corporation, a partnership, or other entity and a stockholder, partner, or owner of the entity, or is a traasfer to a trust or as a distribution to a trust beneficiary. (c) exempt from the deed recording fee because (see information section of affidavit): (If exempt, please slip items 4 — 7 and go to item 8 of this affidavit.) 4. Check one of the following if either item 3(a) or item 3(b) above has been checked (see information section of this affidavit): (a) The fee is computed on the consideration paid or to be paid in money or money's worth in the amount of (b) The fee is computed on the fair market value of the realty which is (c) The fee is computed on the fair market value of the realty as established for property tax purposes which is 5. Check Yes or No to the following: A lien or encumbrance existed on the land, tenement, or realty before the transfer and remained on the land, tenement, or realty after the transfer. If "yes" the amount of the outstanding balance of this lien or encumbrance is: 6. The deed recording fee is computed as follows: (a) Place the amount listed in item 4 above here: 293000.00 (b) Place the amount listed in item 5 above here: (If no amount is listed, place zero here) (c) Subtract line 6(b) from line 6(a) and place result here: 292,000.00 7. The deed recording fee due is based on the amount listed on line 6(c) above and the deed recording fee due is 1,084.10 8. As required by Code Section 12-2470, I state that I am a responsible person who was connected with the transaction as: 9. 1 understand that a person required to furnish this affidavit who willfully furnishes a false or fraudulent affidavit is guilty of a misdemeanor and, upon conviction, must be fined not more than one thousand dollars or imprisoned not more than one year, or both. Responsible Person Connected with the Traggaction SWORN to before me this 21 Ketan Patel \ day of eotember - - 2016 Print or Type Name Her U. otary Public for S My Commission Expires: le /o Ly DURA I. MAUDONADO tio(1try Ptt1* $lei d Sw& Ctltnfae ':ty Ct>MMbft Eft" 10HOt20P4 Book 4625 Page 724 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 49 of 102 AGENDA ITEM #(1) INFORMATION Except as provided in this paragraph, the term "value" means "the consideration paid or to be paid in money or money's worth for the malty." Consideration paid or to be paid in money's worth includes, but is not limited to, other realty, personal property, stocks, bonds, partnership, interest and other intangible property, the forgiveness or cancellation of a debt, the assumption of a debt, and the surrendering of any right. The fair market value of the consideration must be used in calculating the consideration paid in money's worth. Taxpayers may elect to use the fair market value of the realty being transferred in determining fair market value of the consideration. In the case of realty trsmferred between a corporation, a partnership, or other entity and a stockholder, partner, or owner of the entity, and in the cue of realty transferred to a trust or as a distribution to a trust beneficiary, `value" mems the realty's fair market value. A deduction from value is allowed for the amount of any lien or encumbrance existing on the land, tenement, or realty before the transfer and remaining on the land, tenement, or realty after the transfer. Taxpayers may elect to use the fair market value for property tax purposes in determining fair market value under the provisions of the law. Exempted from the fee are deeds: (1) transferring realty in which the value of the realty, as defined in Code Section 12-24-30, is equal to or less then one hundred dollars; (2) transferring realty to the federal government or to a state, its agencies and departments, and its political subdivisions, including school districts; (3) that are otherwise exempted under the laws and Constitution of this State or of the United States; (4) transferring realty in which no gain or loss is recognized by reason of Section 1041 of the Internal Revenue Code as defined in Section 12-6-40(A); (5) transferring realty in order to partition realty as long as no consideration is paid for the transfer other then the interests in the realty that are being exchanged in order to partition the realty; (6) transferring an individual grave space at a cemetery owned by a cemetery company licensed under Chapter 55 of Title 39; (7) that constitute a contract for the sale of timber to be cut; (S) transferring realty to a corporation, a partnership, or a trust in order to become, or as, a stockholder, partner, or treat beneficiary of the entity provided no consideration is paid for the transfer other than stock in the corporation, interest in the partnership, beneficiary interest in the trust, or the increase in value in such stock or interest held be the grantor. However, the transfer of realty from a corporation, a partnership, or a trust to a stockholder, partner, or trust beneficiary of the entity is subject to the fee even if the realty is transferred to another corporation, a partnership, or trust; (9) transferring realty from a family partnership to a partner or from a family trust to a beneficiary, provided no consideration is paid for the transfer other than a reduction in the grantee's interest in the partnership or trust. A 'family partnership" is a partnership whose partners are all members of the same family. A'Yamily trot" is a trust, in which the beneficiaries are all members of the same family. The beneficiaries of a family trust my also include charitable entities. "Family" means the grantor and the grantor's spouse, parents, grandparents, autos, brothers, children, stepchildren, grandchildren, and the spouses and lineal descendants of any the above. A "charitable entity" means an entity which may receive deductible contributions under section 170 of the Internal revenue Code as defined in Section 12-640(A); (10) transferring realty in a statutory merger or consolidation from a constituent corporation to the continuing or new corporation; (11) transfcning realty in a merger or consolidation from a constituent partnership to the continuing or new partnership; and (12) that constitute a corrective deed or a quitclaim deed used to confirm title already vested in the grantee, provided that no consideration of any kind is paid or is to be paid under the corrective or quitclaim deed; (13) transferring realty subject to a mortgage to the mortgagee whether by a deed in lieu of foreclosure executed by the mortgagor or deed executed pursuant to foreclosure proceedings; (14) transferring realty from an agent to the agent's principal in which the realty was purchased with funds of the principal, provided that a notarized document is also filed with the deed that establishes the fact that the agent and principal relationship existed at the time of the original purchase as well as for the purpose of purchasing the realty; (15) transferring tide to facilities for transmitting electricity that is transferred, sold, or exchanged by electrical utilities, municipalities, electric cooperatives, or political subdivisions to a limited liability company which is subject to regulation under the Federal Power Act (16 U.S.C. Section 791(a)) and which is formed to operate or to take functional control of electric transmission assets as defined in the Federal Power Act Book 4625 Page 725 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 50 of 102 TOTAL AREA =a`EmNC40UNT\'G18 LI,SiT aa. tt 105-20-46013 o, GWM2016 RMC STAMP AREA 2018023332 PUT RECOROMG FEES 51000 09-22-2018 08.48 AM,' AY:Aawt.All�svrY BK: PL 59 I PG: 537 - 577 4 / TpNDIw+.PH qw ova.aMM'Iw 21 t,neMwAT RSNlwou ofde Aiaa fn.�M1 [W. of U.Nn...<n fa vur/°"em RSC00.UATION OKLY iM .p0."m•l IM unPH �ro.M User K�:rt'n lrn.,y.a IepaN tlr.4WeuT THIS PLAT R APPWMD FON RE- COROATION BECAUSE 10 RESUB- DIRSION CP VEIN SUBONISION O PROPUR IS OROLYEO PLANNIMGI NVElO.FNT Nr LOTS 2T 14.22 X31s S �Awx o w o+YM u GUILLEBEAU - JSH CAROC� y0 �.avpNN ,ESP\ n m + + GRAPHIC SCALE RPh / 9EL TCCG ( D ru ) I —h - Do n - -- Book 61 P., 632 WIM11V I' O PROPERTY CORNER rXHO t • PROPERTY CO -ER SET COTTON SPINDLE SET P', ON PIN m. OPENTOP —E CRIMP TOP P'FE 0 Se W Iry N C Jar ALL PROPERTY CORNERS SET Y ! E NP 5 REBAR IRON PICS. - LOTS 2T 14.22 X31s S �Awx o w o+YM u GUILLEBEAU - JSH CAROC� y0 �.avpNN ,ESP\ n m + + GRAPHIC SCALE RPh / 9EL TCCG ( D ru ) I —h - Do n - -- Book 61 P., 632 us w. i ao-mao-mio-�ma MLLAY F l ELEANCP A. — MANFREW — u u6Nu LOTS 119 & 20 Ax rA. ARTHaR ma ro-vf RICH — N..11 .' BOUNDARY SURVEY LOTS No. 38A & 39 CHARLES L ONEAL SUB'D WESTOVER SUBDIVISION AROPERTY LO -TED IN A DOUOWUT KOE SURp0U1N0ED Br YHE Ott DE WEN AIKEN COUNTY, SOUTH CAROLINA SCALE V - b- DATE PRA 12, 20,6 PREPARED EOR: I. THOMAS USKUP TAX IZ. I.H EY ROAD aO rmEPAREn er. HASS & HWEPJ RAND. Ina POST OFFICE BOX 3276 133 OREENI Lu STREET, Sw uKEN. S.C. 29602 (603) 619-1316 RECORD 900N x191/2361 REFERENCE RECORD PUT DE NESTOV SUB'D BY CHARLES Y. JONES R.LS. DATED JAN. 31, 1951 6 FOUHG IN W --BO- 12 PAM 119. GENERAL NOTES Y' 5 SURVEY HAS BEEN PREPARED FOR THE E%CLUSVE USE OE THE PERSON OR EN—ES NAMED HEREON. NO EXPRESS OR A.PLJED WARRANTIES WTH RESPECT TO THE INFORMATION SHOW HEREON IS TO BE EXTENDED TO ANY PEPSINS OR ENMIES OTHER THAN THOSE SHO. HEREON. RBS SURVEY HAS BEEN PREPARED MTHOUT THE BENEFIT OF A CURRENT OTLE INSPECPON REPORT EASEMENTS OR —ER ENCUMBRANCES MAY EXIST OR. P'Jft C RECORD BUT NOT BE 9101Y1 HEREON LE(;END i WIM11V I' O PROPERTY CORNER rXHO t • PROPERTY CO -ER SET COTTON SPINDLE SET P', ON PIN m. OPENTOP —E CRIMP TOP P'FE 6E TET: METER ,d URUTY POLE ALL PROPERTY CORNERS SET ( us w. i ao-mao-mio-�ma MLLAY F l ELEANCP A. — MANFREW — u u6Nu LOTS 119 & 20 Ax rA. ARTHaR ma ro-vf RICH — N..11 .' BOUNDARY SURVEY LOTS No. 38A & 39 CHARLES L ONEAL SUB'D WESTOVER SUBDIVISION AROPERTY LO -TED IN A DOUOWUT KOE SURp0U1N0ED Br YHE Ott DE WEN AIKEN COUNTY, SOUTH CAROLINA SCALE V - b- DATE PRA 12, 20,6 PREPARED EOR: I. THOMAS USKUP TAX IZ. I.H EY ROAD aO rmEPAREn er. HASS & HWEPJ RAND. Ina POST OFFICE BOX 3276 133 OREENI Lu STREET, Sw uKEN. S.C. 29602 (603) 619-1316 RECORD 900N x191/2361 REFERENCE RECORD PUT DE NESTOV SUB'D BY CHARLES Y. JONES R.LS. DATED JAN. 31, 1951 6 FOUHG IN W --BO- 12 PAM 119. GENERAL NOTES Y' 5 SURVEY HAS BEEN PREPARED FOR THE E%CLUSVE USE OE THE PERSON OR EN—ES NAMED HEREON. NO EXPRESS OR A.PLJED WARRANTIES WTH RESPECT TO THE INFORMATION SHOW HEREON IS TO BE EXTENDED TO ANY PEPSINS OR ENMIES OTHER THAN THOSE SHO. HEREON. RBS SURVEY HAS BEEN PREPARED MTHOUT THE BENEFIT OF A CURRENT OTLE INSPECPON REPORT EASEMENTS OR —ER ENCUMBRANCES MAY EXIST OR. P'Jft C RECORD BUT NOT BE 9101Y1 HEREON LE(;END i i O PROPERTY CORNER rXHO • PROPERTY CO -ER SET COTTON SPINDLE SET P', ON PIN m. OPENTOP —E CRIMP TOP P'FE 6E TET: METER ,d URUTY POLE ALL PROPERTY CORNERS SET J E NP 5 REBAR IRON PICS. - (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 51 of 102 To AIKEN 00UNTY PLANNING DEPT. 0 m d 7 m 0 7 x T O -0 d N GENERAL NOTES S SURVEY HAS BEEN PREPARED FOR THE 3 CLUSIVE USE OF THE PERSON OR ENTITIES NAMED a >o- 9 REON. NO EXPRESS OR IMPLIED WARRANTIES WITH R e YiF, SPECT TO THE INFORMATION SHOW HER IS TO WETENDED TO ANY PERSONS OR ENTITIES OTHER MAN E SHOWN HEREON. E 1AG1110N bUDRAY AIKEN COUNTY za`o w »o�m, �Ilm WILLIAM F. `ELEA.aNORaA.q - MANFREDI - As•l+gz ue .xn•q AHNEXAnON PLAT LATS No. r�38A & 39 CHARLES L ONEAL SUB'D WESTOVER SUBDIVISION PROPERTY LOCATED IN A DOUGHNUT ROLE SURROUNDED BY THE CIT' OF AIKEN AIKEN COUNTY. SOWN CAROLINA SCALE : 1- - 30, DATE : OCT. 3, 2016 PREPARED FOR: MARKETPLACE ART. LLC 1214 WHISKEY ROAD t/o TOM USKUP P.O. BOK 2229 AIKEN, S.C. 29802 (803) 295-3200 PREPARED BY- 1M �t ilII.D1RBRAND, IIIR POST OFHCE BOX 3276 133 GREENVILLE STREET, SW AIKEN, S C. p29988=L0�2P(800) 649-1316 51IFIJ�4 a RECORD 800K 4625/722 REFERENCE REFERENCE PLAT OF LOTS 38A/39 BY HASS & HILOCRBRANO, Inc. DATED APRIL 12, 2016 &HOUND IN PLAT BOOK 59 PAGE 533. RECORD PLAT OF WESTOVER SUB'D BY CHARLES M. JONES. RL.S- DATED JAN. 31, 1951 & FOUND IN MISC. BOOK 42 PACE 149. 0 PROPERTY `CORNER FUND 0 PROPERTY CORNER SET d COTTON SPINDLE SET REBAR IRON PIN OPEN TOP PIPE CRIMP TOP PIPE MWATER METER 'd UTILITY POLE ALL PROPERTY CORNERS SET ARE No. 5 REBAR IRON PINS. ®IIS SURVEY HAS BEEN PREPARED WITHOUT THE AIKEN COEN" IMIEnT OF A CURRENT TITLE INSPECTION REPORT. /1 Eo .w `f ,6y Heng 1a ln. nolana IEgiEMENTS OR OTHER ENCUMBRANCES MAY EXIST ON P.O.C. S 6857'39- E (t5BLIC RECORD BUT NOT BE SHOWN HEREON. xL0T5 2I g 22 ` lea, " uAl' .soo]CUYiE� N 1 v.'.ncEi w>.a:K�a'igei � pw�Ir MARK 0. & DAVM M am a ZOxE Y JSN CARO GUILLEBEAU — a1P 4,N CAROB 1/xl AIKEN COUNTY + KEro. + GRAPHIC SCALE zw9w: oww+1 wua "m»�":mad'd" LOTS 1�9 & 20 U:'.."°..°,°I'I,' A=— T >bTCOO — RICH — 2 OF A M. TODD HA85 ( IN FEET) sc. r.o Eme s..,or Fl I Inch 30 tL ua'•x/Ho HH No. D /Q coc f, 3q / of O y v ti Pa GENERAL NOTES S SURVEY HAS BEEN PREPARED FOR THE 3 CLUSIVE USE OF THE PERSON OR ENTITIES NAMED a >o- 9 REON. NO EXPRESS OR IMPLIED WARRANTIES WITH R e YiF, SPECT TO THE INFORMATION SHOW HER IS TO WETENDED TO ANY PERSONS OR ENTITIES OTHER MAN E SHOWN HEREON. E 1AG1110N bUDRAY AIKEN COUNTY za`o w »o�m, �Ilm WILLIAM F. `ELEA.aNORaA.q - MANFREDI - As•l+gz ue .xn•q AHNEXAnON PLAT LATS No. r�38A & 39 CHARLES L ONEAL SUB'D WESTOVER SUBDIVISION PROPERTY LOCATED IN A DOUGHNUT ROLE SURROUNDED BY THE CIT' OF AIKEN AIKEN COUNTY. SOWN CAROLINA SCALE : 1- - 30, DATE : OCT. 3, 2016 PREPARED FOR: MARKETPLACE ART. LLC 1214 WHISKEY ROAD t/o TOM USKUP P.O. BOK 2229 AIKEN, S.C. 29802 (803) 295-3200 PREPARED BY- 1M �t ilII.D1RBRAND, IIIR POST OFHCE BOX 3276 133 GREENVILLE STREET, SW AIKEN, S C. p29988=L0�2P(800) 649-1316 51IFIJ�4 a RECORD 800K 4625/722 REFERENCE REFERENCE PLAT OF LOTS 38A/39 BY HASS & HILOCRBRANO, Inc. DATED APRIL 12, 2016 &HOUND IN PLAT BOOK 59 PAGE 533. RECORD PLAT OF WESTOVER SUB'D BY CHARLES M. JONES. RL.S- DATED JAN. 31, 1951 & FOUND IN MISC. BOOK 42 PACE 149. 0 PROPERTY `CORNER FUND 0 PROPERTY CORNER SET d COTTON SPINDLE SET REBAR IRON PIN OPEN TOP PIPE CRIMP TOP PIPE MWATER METER 'd UTILITY POLE ALL PROPERTY CORNERS SET ARE No. 5 REBAR IRON PINS. ®IIS SURVEY HAS BEEN PREPARED WITHOUT THE AIKEN COEN" IMIEnT OF A CURRENT TITLE INSPECTION REPORT. /1 Eo .w `f ,6y Heng 1a ln. nolana IEgiEMENTS OR OTHER ENCUMBRANCES MAY EXIST ON P.O.C. S 6857'39- E (t5BLIC RECORD BUT NOT BE SHOWN HEREON. xL0T5 2I g 22 ` lea, " uAl' .soo]CUYiE� N 1 v.'.ncEi w>.a:K�a'igei � pw�Ir MARK 0. & DAVM M am a ZOxE Y JSN CARO GUILLEBEAU — a1P 4,N CAROB 1/xl AIKEN COUNTY + KEro. + GRAPHIC SCALE zw9w: oww+1 wua "m»�":mad'd" LOTS 1�9 & 20 U:'.."°..°,°I'I,' A=— T >bTCOO — RICH — 2 OF A M. TODD HA85 ( IN FEET) sc. r.o Eme s..,or Fl I Inch 30 tL ua'•x/Ho HH No. D _ e= to S.C. Rt. No. 302 N D N WHISKEY ROAD to DOWNTOWN ? x S. C. Rt. No. * 87.5' R/W 0 19 DOCKET No. 2.313 Q CONCRETE SIDEWALK o Y A A & No. 2.133 CONCRETE SIDEWALK wo D -1 S o yY+ D D T7 y A Y N. m N S 16'30'22" W 1" Z as Ow �n x A `,�' O �iio -� o o C`x N 119.04' to NEAREST HYDRANT o " �' p �� O TE lep��IRE H ® �N N 13"58'02° E 1130 21 N 14'02'43" E '�� N 14'44'16" E v � oo t p 40.40' 107,70 to ys ReF o u (D � a 2 oN � `� x y zzr A ,in e m:, � ➢� >yb w N O O -aozr or pP 5 (D £f YA via N ©Q COIEREO D;O 2 � � ✓�N oO � n o✓.��{ y1n� WALK S. O c � N ➢>il 20. D' V In Z _ Wo --30� c�o R o'Z> q On M r vn mO, ry o 9 4.0'rc h ^o - -I IDZ-q m d<2lb D (O� Lnr.) 11] f' m m 24.0' _ .. I Gm �' w N uo N 03 p ,AAm `'p _ ry 1111 to Enaen N� (r'1 UO wtjZoN O �X O] "mW 2 �-"o oo �y`N I Ln m N 2 -L m 0 wfl Ivy m C11 U� co 4D (n L7 U� % � y _ ® A m - �m➢Z \1 � I➢ O I �c n C) _ aq (.Ii N=om, N ��2 OCJ➢rTi 'Z W O b Amo omr orNin m Zf No T 11.18' a� ➢z x oz �N p 50.0 CONCRETE pq0 '- � G600dTlC NORTN I� = z � PLANTINGS N 13'0.40' E Z - 69l/Zb 8W 6L°603 11 1 O bri k wall 40.4 brick wall o £6L/bS£Z 841 — rQg2ldNVPV *� —` 0 a �'V`2JONV3I3rV '3 NVIIIIM 0 CD b 41 41 0 2 0 N AGENDA ITEM #(1) West Elevation C fl D 11 North Elevation East Elevation ISI in rn South Elevation Im Im In 5 (1) First Reading of an Ordinance to Annex Property at 1212 ... Page 55 of 102 M OPEN SLOT OPEN SLOT Proposed New Sign on Existing Pole all 11 1 L rn Renovation 1212-1214 Whiskey Road Aiken County, SC iK. FLA Jr.,& too- r -- i, • � - ...,.;..,..r _' .�� - � - -�..,� - �+ � �_ _ _ "' � � . _ . _�'' � , .- �: � ,� � 39 Jj P52 $52 37 f X 50 / ,835 �._;;,Aft) 848 O .846 /J iG P24 0 �• � 204 q vi .*:�, ,849 ,B]G 2 N 31' X i:.,,Z ,847 U 25 R i "I.. 845 834 M ,1210 f i-:,. � .841 Ps D i-i:a: 837 ,830 SITE y ;28 N x ,826 +.: 210 itl �4 ' 99 8�4�nMgHRb ,824 N r gE. ,197 a r� 'd a: iv ( � • � r:ia – � m ,827 (jj p � X751 ,825 1310 &yQtt�' . Y 195 ,198 � 23 M 847 7 X ► .783 • 845 / 7 91 X Xf •841 ,797 r • M .y.. 839 �:�. ,193 M ,804 322 i,a 'ti'i i�:l. ,1'' .802 g 77 8 QW,4ipp 1 97 •191 ,807 i* ,37 `r n J"CD o, 1 :36 + ,803 p .131 X O .S5 j RX jj .801 85 125 30 N �y �OhOh .19 G .24 KWt - 500 y00 FF'7• :1J� 4 .18 70U C �00 601 'C4jfi _.12 pp,,601. 100 m 360 ' U7 5095• C '01.601 .106 So0'+,4 0 .300 s 601 oi.6o1' 7�1 —�WHIFNEi'-pR-SW—•--.� ,170 - _ ;701 P 501,501 RS -75 ase eso 4u 849 t 947 i goy 849 i 6 837 835 i 7272 270 e SITE .930 i n r 797 M � X848 • .044 m5 i ,y po k .1370 . Y 798 733 1 m 834 a29 '01010 f aly� i ` I. wArw ^` 'i',�► ;�� SIT ". ' I 4"t j CD + J. �L!• . r #arArb THE CITY OF AIKEN Memorandum Date: 12 Dec 2016 To: City Council AGENDA ITEM #(2) From: John C. Klimm, City Manager Subject: First Reading of an Ordinance to Approve Repurposing and Reallocation of CPST Funds. At the April 13, 2015, meeting City Council approved the repurposing of CPST II and III funds. Now the project budgets and priorities need to be reevaluated and adjusted again. At the November 14, 2016, City Council work session, Ms. Joy Gillespie, Capital Projects Sales Tax Manager, discussed with Council some staff recommendations for reallocation of the CPST funds. The recommendations are: CPST III The below projects are complete and contain a fund balance as follows: 5 - Citizens Park Fence and Canopy $134,305.36 8 - North Side Neighborhood Renewal $ 14,200.00 13 - Citizens Park Walking Trails $ 4,446.68 $152,952.04 The recommendation is to transfer $152,952.04 from the above listed projects to Item 11 - Light, Curb, Sidewalk and Landscaping project and increase the project balance to $852,884.84. Also, it has been determined that a new fire station is currently not required, and it is recommended to transfer the budget allocated for Item 15 - PS New Fire Headquarters in the amount of $1,250,000 to Item 19 - PS Building Expansion project for a total project budget of $2,124,712.60. For City Council consideration is first reading of an ordinance reallocating the funding for CPST II and III projects as recommended by staff and discussed at the November 14, 2016, City Council work session. 01 � John C. Klimm City Manager (2) First Reading of an Ordinance to Approve Repurposing and... Page 64 of 102 AGENDA ITEM #(2) ORDINANCE NO. AN ORDINANCE TO REPURPOSE THE USE OF FUNDS FROM THE CAPITAL PROJECT SALES TAX. WHEREAS, the City of Aiken is presently funding the various projects approved by the Aiken County under the Capital Project Sales Tax [CPST] II and III; and WHEREAS, it now appears that several projects that were approved by the voters are either impossible to do or the projects will cost much more to complete than originally estimated; and WHEREAS, City Staff has recommended that City Council repurpose the use of some of these funds as more particularly set forth in the City of Aiken Memorandum which is attached as Exhibit "A" and is incorporated herein by reference; and WHEREAS, the Council of the City of Aiken has concluded that the adoption of this ordinance is essential to the general health, safety, welfare, and economic stability of the City and is in the best interest of its citizens; NOW, THEREFORE, THE COUNCIL OF THE CITY OF AIKEN HEREBY ORDAINS THAT: Section 1: The funds from CPST II and III are hereby repurposed as set forth in Exhibit "A" and those funds are approved to be used for those purposes. Section 2: Any ordinance or parts of ordinances in conflict with this ordinance are hereby repealed. Section 3: This ordinance shall become effective upon adoption by the Council of the City of Aiken. ADOPTED by the Council of the City of Aiken at a regular meeting held this day of Januar, 2017, at which a quorum was present and voting. INTRODUCTION AND FIRST READING: SECOND READING AND ADOPTION: APPROVED: CITY ATTORNEY I:\Ordinances\Capital Projects Sales Tax -2016 Repurposing 2016-12-12.doc December 12, 2016 MAYOR ATTEST: CITY CLERK (2) First Reading of an Ordinance to Approve Repurposing and... Page 65 of 102 AGENDA ITEM #(2) Clrj'y OF AIKEN, SOUTH CAROLINA CITY of AIKEN SOUTH CAROLINA Date December 5, 2016 To From Subject THE CITY OF AIKEN Memorandum John C. Klimm, City Manager City Council approved the re -purposing of CPST II & III funds on April 13, 2015. Therefore, the project budgets and priorities need to reevaluated and adjusted to accomplish projects in a more timely manner with the following recommendations. CPST III The below projects are complete and contain a fund balance, as follows: 5 - Citizens Park Fence and Canopy $134,305.36 8 - N. Side Neighborhood Renewal $ 14,200.00 13- Citizens Park Walking Trails $ 4,446.68 $152,952.04 It is requested to transfer $152,952.04 from the above projects to the 11 -Light, Curb, Sidewalk and Landscaping project and increase the project balance of this account 017-3130-433.75-09 to $852,884.84 for future project needs. It has been determined a new fire station is currently not required. Therefore, it is requested to transfer the budget allocated for 15 -PS New Fire Headquarters in the amount of $1,250,000 to 19 -PS Building Expansion project and increase the account 017-2150-425.72-02, for a total project budget of $2,124,712.60. It is requested that City Council consider approval of an ordinance reallocating the funding for CPST II and III projects shown above and on the attached documents. Joy Gillespie Capital Projects Sales Tax Manager (2) First Reading of an Ordinance to Approve Repurposing and... Page 66 of 102 Fund 016 Capital Project Sales Tax II REVENUES: s 22,716,261.77 16-0000314.10-00 Capital Project Sales Tax Revenue 16-0000391-3010 Transfer from Fund 015 (CPST1 doseaa) 16-0000-391-3010 Transfer from General Fund 6rJDA6 year end reconciliation 16-0000391-0D-10 Transfer from General Fund 61=10 year end reconciliation 16-0000366.1 D40 Irmauce dahm settlement 16-0000361.10-00 Earned / Investment IM Earned ROAM Total Revenue 10 Spent to Date HWEC Cash on Hand TOTAL Operation 116 -ger Expense. to aMoun Total Expnues: s 22,716,261.77 EXPENSES: S 51464.50 Total Expr Prior to 7114 Ballot Expr After 7114 before 4115 S 85,901.34 Account Number Order Account Name Code 3130-433-75-16 1 Roads ROAM 3170467-75-05 10 Storm Sewers HWEC 3130-433-75-09 13 Sidewalk Cub & Gulf. CWRI 3130-433-71-00 15 Land GWOS 5150-455-72-00 21 Buadings PREP 5150455-71-02 23 Land ImlrvemerLs PRNR 3130-433-75-09 31 Sidewalk Curb & Gutter BIKE 5150455-71-02 35 Land Improvements PRNS 3130-433-75-16 2 Roads RDWM 6390489-9057 3 USCA Convocation Carder USCA 2120-422-74-02 4 VeNUes PUMP 2120-422-74-02 5 Vehicles LADR 3130-433-75-08 6 Street Resurfacing STRS 6970-491-9070 7 Impact Fees Assistance NSNI 6970491-91-11 $0.00 Operating Tram to Fund 111 NSNI 839OA69-9058 6 Pinaid" Cemetary PINE 317OA67-75-05 Ba Storm Sewers INFRAM 3181-466-76-01 9b Water System INFRAW 3181-466.7602 9c Sewer System INFRAS 5150455-75-75 11 Padrhg Lot CPPL 5150-455-7200 12 Buadings CPRR 3135-435-7504 14 Streetscape SSPG 5150-455-7200 16 Buildings CPMC 3135-435-7504 17 Streetscape BELN 3110-460-7209 18 Kershaw Sl SCE&G Building PWBE 2150-425-7202 19 Building Improvements PSBE 3130-433-75-13 20 Undegno rd Utilities UNDR 3130-433-75-16 22 Roads RWPC 5150455-7202 24 Busing Improvements PREM 5160-456-7202 25 Building Improvements HGBS 3130433-75-16 26 Roads RWCP 3130-433-75-16 27 Roads RDCS 1701-417,9204 28 ArclnecTxel & Engineering NSRS 5150-455-7102 29 Lard Improvements CPWT 5150-455-73-05 30 Park Equipment & Fxtures PRMB 5150-455-7305 32 Park Equipment & FlMm PRMS 2150-425-7202 33 Buling Improvements PSTG 5150-455-7304 34 Playground Equipment SPPK TOTAL Operation 116 -ger Expense. to aMoun Total Expnues: s 22,716,261.77 Note Merest Pei S 51464.50 Total Expr Prior to 7114 S 22,770,126.27 Expr After 7114 before 4115 S 85,901.34 Exp- Mer 4/15 2 4,109,477.93 Total Expnues S 26,1165,556.54 Budget Description $ 350,000.00 Dougherty to Atken Man S 3,500,000.00 Hitchcock Woods Erosion S 700,000.00 Curb Whiskey Road Improv S 1,000,000.00 Greenways & Open Space S 1,000,000.00 Eustis Park SeriorNouth S 2,750,000.00 N Side Park on Landfill S 210,000.00 Bike Paths S 2,000,000.00 Northside Recreation S 700,000.00 Dougherty to WalMan $ 745,000.00 USCA Convocation Carder S 250,000.00 Pump Teck S Side Station S 700,000.00 Ladder Truck S Side Station S 1,750,000.00 Street Resurface Confine S 20,000.00 Impact fees S 1,730,000.00 N Side Neighbodrood R- S 170,000.00 Phrelawn Cemetery S 840,000.00 Infrastructure Storm S 1,680,000.00 Infrastructure Water S 1,680,000.00 Infrastructure Sewer S 150,000.00 Citizens Park Park Lot $ 100,000.00 Citizens Park Rest Rooms S 675,000.00 Downtown Slfestscape S 1,500,000.00 CitizensPark Maird Center S 200,000.00 Bee Lane Landscaping S 700,000.00 PW Building Expansion S 600,000.00 Prbtc Safety Brod Expen S 1,400,000.00 underground Utitles S 1,000,000.00 Whiskey Fowderhwse Road S 100,000.00 Carolina Bay Meet Center S 200,000.00 HopelaridGarden Band Shell S 325,000.00 Whiskey Centennial Parkwy S 150,000.00 Dougherty Road Conidor S 250,000.00 N Side Road Study S 100,000.00 Citizens Park Walk Trail S SO,000.00 Mobile Bisectors S 175,000.00 Mobile Stage S 100,000.00 PS Training Ground Improv S 250,000.00 Splash Park S 30,000,000.00 AGENDA ITEM #(2) 11/30/2016 $ 31,113,519.22 $ 713,462.75 $ 325,000 $ 716,829 $ 200,000 $ 244,331.09 $ 33,313,142.06 $ 26,965,588.54 $ 6,347,553.52 Approved by Recommended Council Scent Atter Left to to Council 4/13/2015 4/13/15 Spend 12/12/16 5206,668.82 $1,170.63 {205,498.19 $1,926,856.49 $249,692.82 $7,677,163.67 5577,161.94 5356,157.95 5221,003.99 $759,125.70 $9,027.65 $750,099.05 5944,8/127 5510,394.02 $43441721 $300,OOo.00 $100,260.19 $199,739.61 5186,508.10 $285.75 $186,222.35 $4,173,75322 $1,559,38729 $2,614,365.93 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $95,104.92 $95,104.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $141,906.69 $144,906.69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,077,409.19 $1,077,409.19 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0-00 $10,392,107.30 $4,103,797.10 $6,286,310.20 S558� 9.53 $4,109.477.93 (2) First Reading of an Ordinance to Approve Repurposing and... Page 67 of 102 AGENDA ITEM #(2) Fund 017 Capital Project Sales Tax III 11/30!1016 REVENUES: 17-0000-314.10-00 Capital Project Sales Tax Revenue $ 15,997,455.31 17-0000-208-10-00 Loan Proceeds Iran General FW (net) 17-0000-361.10-00 Earned / Investment Irn Earned S 15,769.58 Total Revenue $ 16,013,224.67 Spent to Date $ 11,193,022.51 Cash on Hand $ 4,820,202.36 EXPENSES: Recommended Ballot Approved by Scent After to Council Account Number Order Account Name Code Budget Description Council 4/13/15 4/13/15 Left to Spend 12/12/16 5150-455.72-00 2 Buildings 3PREP $ 3,500,000 Eustis Park SeniorNouth $3,499,311.58 $0.00 $3,499,311.58 - 5150-455.73-01 5 Fences 3CPFN $ 500,000 Citizen Park Fence/Canopy $499,962.87 $365,657.51 $134,305.36 $0.00 2150-425.72-02 6 Building Improvements 3PSTG $ 250,000 PS Training Ground Improv $250,000.00 $223,705.74 $26,294.26 - 8370-491.91-11 8 Transfer to Fund 112 3NSNI $ 1,750,000 N Side Neighborhood Renew $14,200.00 $0.00 $14,200.00 $0.00 3181-468.76-01 9a Water System 31NFRW $ 4,333,048 Infrastructure Water $4,197,039.21 $397,723.38 $3,799,315.83 - 3181-468.76-02 9b Sewer System 31NFRS $ 3,761,952 Infrastructure Sewer $2,678,663.88 $2,265,763.07 $412,900.81 - 3130-433.75-08 10 Street Resurfacing 3STRS $ 1,750,000 Street Resurface Continue $1,750,000.00 $437,599.01 $1,312,400.99 - 3130-433.75-09 11 Sidewalk Curb & Gutter 3LCSL $ 700,000 Light, Curb, Swalk, Landscape $700,000.00 $67.20 $699,932.80 $852,884.84 5150-455.71-02 13 Land Improvement 3CPWT $ 100,000 Citizens Park Walk Trail $100,000.00 $95,553.32 $4,446.68 $0.00 1901-419.72.00 14 Buildings 3MBBE $ 3,000,000 Municipal Bldg Expansion $1,368,856.63 $120,839.30 $1,248,017.33 2120-422.72-00 15 Buildings 3PSH0 $ 1,500,000 PS New Fire Headquarters $1,250,000.00 $0.00 $1,250,000.00 $0.00 3170-467.75-05 16 Storm Sewers 3HWEC $ 4,000,000 Hitchcock Woods Erosion $4,000,000.00 $84.00 $3,999,916.00 - 3130-433.75-16 17 Roads 3RWR1 $ 700,000 Whiskey Road Improvements $700,000.00 $70,838.05 $629,161.95 - 3130-433.75-16 18 Roads 3RHPW $ 4,000,000 Hitchcock Pkwy Widening $1,614,626.15 $9,123.75 $1,605,502.40 - 2150-425.72-02 19 Building Improvements 313SBE $ 900,000 PS Building Expansion $9001000.00 $25,287.40 $874,712.60 $2,124,712.60 3130-433.75-16 20 Roads 3RUPW $ 3,000,000 University Pkwy Widening $2,765,529.11 $73,741.71 $2,691,787.40 - 5150-455.71-00 21 Land 3PRNS $ 500,000 Land Purchase N Side Park $0.00 $0.00 $0.00 2110-421.74-05 1 Computers 3PSLT $ 500,000 PS Laptop Computers $302,729.80 $302,729.80 $0.00 5150-455.73-04 3 Playground Equipment 3PRGAP $ 50,000 Play Equip Gov Aiken Park $0.00 $0.00 $0.00 5160-456.72-02 4 Building Improvements 3HGRP $ 150,000 Renovate Hopeland/Rpatch $149,932.72 $149,932.72 $0.00 5150-455.73-04 7 Playground Equipment 3PRLP $ 155,000 Library Park Playground $0.00 $0.00 $0.00 2142-424-72-00 12 Buildings 3SPCA $ 1,000,000 Animal Shelter $0.00 $0.00 $0.00 3130-433.75-09 22 Sidewalk Curb & Gutter 3SSSW $ 1,000,000 Public School Sidewalks $0.00 $0.00 $0.00 3130-433.71-00 23 Land 3GWOS $ 1,500,000 Greenways & Open Space $0.00 $0.00 $0.00 3130-433.75-16 24 Roads 3RWPC $ 5,500,000 Whiskey Powderhouse Road $0.00 $0.00 $0.00 5130-453.72.08 25 Railroad Depot 3DEPOT $ 500,000 Railroad Depot Expansion $0_00 $0_00 $0_00 $ 26,740,651.95 S 22,202,205.99 TOTAL $ 44,600,000 Total Expenses: $ 6,636,758.30 Note Interest Paid $ 17,616.25 Total Expenses $ 6,654,376.55 $ 4,538,645.96 Spent to Date $ 11,193,022.51 (2) First Reading of an Ordinance to Approve Repurposing and... Page 68 of 102 THE CITY OF AIKEN Memorandum Date: 12 Dec 2016 To: From: Subj ect: City Council John C. Klimm, City Manager Approval of Aiken City Court Jury Box for 2017. AGENDA ITEM #(3) Sara Ridout, City Clerk, has prepared a Jury Box, which under state law must be submitted to City Council for approval. Under the Council -Manager city government model, City Council acts as Jury Commissioners for our City Court. Each year, Council must approve the preparation of the names for our jury box. As you see by the attached affidavit, our box contains two compartments --designated as Compartment A and Compartment B. The names of all registered voters and holders of a valid driver's license, or state identification card, issued pursuant to state law are placed in Compartment A. During the year jurors are randomly selected from this compartment and after selection for a particular term of court, the names are then placed in Compartment B. Therefore, the names are not selected again during the calendar year. We have placed a total of 15,452 names in the box. For City Council consideration is approval of the 2017 City Court Jury Box. John C. Klimm City Manager (3) Approval of Aiken City Court Jury Box for 2017. Page 69 of 102 AGENDA ITEM #(3) STATE OF SOUTH CAROLINA AFFIDAVIT OF PREPARATION OF COUNTY OF AIKEN ) JURY BOX PERSONALLY appeared SARA B. RIDOUT, who, being first duly sworn deposes and says: am the City Clerk of the City of Aiken, holding office under appointment of the City Manager of the City of Aiken. As provided for under the terms of the Aiken City Code, Article 20, Section 1, and pursuant to state law, the members of the City Council of the City of Aiken are the jury commissioners for the Municipal Court for the City of Aiken. [§ 14-25-135 of the Code of Laws of South Carolina, 1976, as amended]. The jury commissioners are required within the first 30 days of each year to cause to be prepared a box to be known as the jury box and that such box shall contain two compartments designated as "A" and "B" [§ 14-25-145 of the Code of Laws of South Carolina, 1976, as amended]. Further, the jury list of the municipality is composed of all names on the official list of qualified electors of the municipality and those with a valid South Carolina driver's license or identification card furnished to the municipality by the State Election Commission. Compartment "A" of the jury box contains a separate ballot or number for each name on the jury list. [§ 14-25-155 of the Code of Laws of South Carolina, 1976, as amended]. I state as a fact that the jury commissioners have performed their duty with respect to the preparation of the jury box for the year 2017 in full and complete compliance with the aforesaid provisions of said City Code and state law, by placing the names of 15,452 persons residing within the City limits, and eligible for jury duty, in Compartment "A" of this jury box, and this jury box is now securely locked and has been placed in my custody and keeping. I further assert as fact to the jury commissioners that in the preparation of this box that I was present at every stage of its preparation, and the facts stated here are within my personal knowledge. Sara B. Ridout, City Cle k SWORN to before me this (10 _ day of December, 2016. Notary Public for SOuui Carolina My Commission Expires:y,*S/os/zwY I:\City Clerk\Jury Box Affidavit 2017.doc (3) Approval of Aiken City Court Jury Box for 2017. Page 70 of 102 Date To: 12 Dec 2016 City Council THE CITY OF AIKEN Memorandum From: Hitchcock Woods Stormwater Task Force Subject: Request to spend Capital Projects Sales Tax II Money f'or a Stormwater Consultant to Recommend Potential Solutions for Erosion Control and Stormwater Drainage in Hitchcock Woods. The Mayor formed a Hitchcock Woods Storm Water Task Force in June, 2016 to come up with potential solutions for storm water discharge into Hitchcock Woods. The task force consisted of members of City Council, the Hitchcock Woods Foundation and citizens. The task force unanimously agreed that another study was NOT needed, but rather a tangible solution to mitigate some of the storm water discharge into Hitchcock Woods, specifically from the Sand River Basin. At Council's approval, the task force released a Request for Qualifications [RFQ] document in September, 2016 and interviewed several firms last month. Tonight, the task force recommends Council enter into a contract with McCormick Taylor, a firm headquartered in Philadelphia, but with offices in Columbia and Charleston, be hired and tasked with evaluating options and recommending a solution for storm water discharge. The contract, which will be for three years, and not exceed $500,000, will have McCormick Taylor address the following items: The outcome being sought by the City of Aiken and the Hitchcock Woods Foundation is the cessation of destruction and erosion to its property caused by the stormwater outflow. • Provide project management and technical support to develop and implement various Water Resources projects and solutions to reduce the volume and velocity of stormwater discharges into Hitchcock Woods with primary focus on the Sand River Water Shed • Conduct technical evaluations to support planning and design related to stormwater best management practices and other related project concepts . Conduct as well as oversee field investigations, storm water sampling, and stream flow monitoring • Perform and oversee technical analyses including hydrologic and hydraulic modeling, statistical analyses, water quality investigations, GIS mapping, and data management using the previous studies contracted by the City • Prepare and review technical memoranda, reports and electronic deliverables AGENDA ITEM #(1) Supervise and coordinate the work on projects to ensure proper and timely execution on projects . Successfully manage and deliver projects on time and on budget . Utilize project management principles and practices that conform to the City of Aiken procurement policies. Provide technical support to Task Force and city staff during the procurement and execution of key projects as requested . Participate in Quality Assurance/Quality Control process . Engineering calculations are required for each segment of work. Calculations to include but are not limited to: 1. Volume of water over time. 2. Size of proposed detention/retention ponds. 3. Use City water or state outflow rate from ponds. 4. Percolation rates of soil, size of ponds, locations of ponds, etc. . Determine the origin of the water: City, County, State, Federal or private property . Determine which level of storm makes for best design basis: 2 -year storm; 10 -year storm; or 25 -year storm Funding for this project will come from Capital Projects Sales Tax II money for Hitchcock Woods Erosion [016-3170-467-75-05 HWEC]. For City Council consideration is a request to spend Capital Projects Sales Tax II Money for a Storm Water Consultant to Recommend Potential Solutions for Erosion Control and Storm Water Drainage in Hitchcock Woods. John C. Klimm City Manager (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 72 of 102 AGENDA ITEM #(1) STATE OF SOUTH CAROLINA INDEPENDENT CONTRACTOR COUNTY OF AIKEN AGREEMENT The City of Aiken is an Equal Opportunity Employer that does not discriminate on the basis of sex, age, race, religion, national origin, or handicap. The City of Aiken is committed to providing quality services to the community and requires that its independent contractors share in this commitment. THIS INDEPENDENT CONTRACTOR'S AMENDED AGREEMENT (the "Agreement") made this day of '2016, by and between the City of Aiken, hereinafter referred to as "City", and McCormick Taylor, Inc. hereinafter referred to as "Independent Contractor." In consideration of the mutual premises herein contained, City and Independent Contractor hereby agree as follows: SECTION 1: ENGAGEMENT The City engaged the Independent Contractor to render the services, and deliver the reports, for a period through January 31, 2020 and a cost not to exceed $500,000 as described in the Scope of Services approved by Aiken City Council on December 12, 2016, which is attached as Exhibit "A" and incorporated herein by reference (collectively, the "Services"). The Independent Contractor will obtain a City of Aiken business license. SECTION 2: COMPENSATION A. In full consideration for the performance of the Services hereunder the Independent Contractor shall receive compensation at the following rates noted in Exhibit `B". B. Effective February 1, 2017, Independent Contractor shall prepare and submit to the City an invoice statement of the fee stated above every 30 days. The City shall make payments to the Independent Contractor within ten (10) days of the date of said invoice statement. C. Any amount greater than the "cost not to exceed" described in Section 1 must be approved by Aiken City Council. (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 73 of 102 AGENDA ITEM #(1) SECTION 3: INDEPENDENT CONTRACTOR RELATIONSHIP A. The Independent Contractor agrees to perform the Services hereunder solely as an Independent Contractor. The parties to this Agreement recognize that this Agreement does not create any actual or apparent agency, partnership, franchise, or relationship of employer and employee between the parties. The Independent Contractor is not authorized to enter into or commit the City to any agreements, and the Independent Contractor shall not represent itself as the agent or legal representative of the City. B. Further, the Independent Contractor shall not be entitled to participate in any of the City's benefits, including without limitation any health or retirement plans. The Independent Contractor shall not be entitled to any remuneration, benefits, or expenses other than as specifically provided for in this Agreement. C. The City shall not be liable for taxes, Worker's Compensation, unemployment insurance, employers' liability, employer's FICA, social security, withholding tax, or other taxes or withholding for or on behalf of the Independent Contractor or any other person consulted or employed by the Independent Contractor in performing Services under this Agreement. All such costs shall be Independent Contractor's responsibility. SECTION 4: WARRANTIES AND INDEMNIFICATION A. The Independent Contractor represents that: i) The Services shall be performed in accordance with, and shall not violate, applicable laws, rules or regulations, and standards and the Independent Contractor shall obtain all permits or permissions required to comply with such laws, rules or regulations; ii) The Independent Contractor has full power and authority to enter into and perform its obligations under this Agreement; this Agreement is a legal, valid, and binding obligation of Independent Contractor, enforceable against it in accordance with its terms (except as may be limited by bankruptcy, insolvency, moratorium, or similar laws affecting creditors' rights generally and equitable remedies); entering into this Agreement will not violate the Charter or By-laws of Independent Contractor or any material contract to which it is a party; iii) The Independent Contractor will perform the Services in accordance with the specifications established by the City. B. The City represents and warrants that it has full power and authority to enter into and perform its obligations under this Agreement; this Agreement is a legal, valid, and binding obligation of the City, enforceable against it in accordance with its terms (except as may be limited by bankruptcy, insolvency, moratorium, or similar (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 74 of 102 AGENDA ITEM #(1) laws affecting creditors' rights generally and equitable remedies); entering into this Agreement will not violate the Charter or By-laws of the City or any material contract to which it is a party. C. The Independent Contractor shall comply with all of the City's standards and procedures when working on-site at the City, including without limitation, standards relating to security. D. The City shall not be liable for injury or death occurring to the Independent Contractor or any of its employees or other assistants in the course of performing this Agreement. E. The Independent Contractor hereby indemnifies and holds harmless the City, its officers and employees, from any damages, claims, liabilities, and costs, including reasonable attorney's fees, or losses ("Loss") which may in any way arise from the Services performed by the Independent Contractor hereunder, the work of employees of the Independent Contractor while performing the Services of the Independent Contractor hereunder, or any breach or alleged breach by Independent Contractor of this Agreement, but only to the extent caused by, and in proportion to, the Independent Contractor's negligence. The City shall retain control over the defense of, and any resolution or settlement relating to, such Loss. The Independent Contractor will cooperate with the City and provide reasonable assistance in defending any such claim, (by reimbursement of reasonable attorneys' fees and other costs of defense upon a determination that the Independent Contractor is liable to provide indemnification under this Section 4(A)). F. In performing the services required by this Agreement, the Independent Contractor shall use that degree of usual and customary professional skill and care ordinarily exercised by members of its profession under similar circumstances practicing in the same or similar locality. The standard of care shall exclusively be judged as of the time the services are rendered and not according to later standards. The Independent Contractor makes no express or implied warranty beyond its commitment to conform to this standard. THE CITY EXPRESSLY ACKNOWLEDGES THAT THERE ARE NO IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY APPLICABLE TO THE SERVICES RENDERED BY INDEPENDENT CONTRACTOR. SECTION 5: INSURANCE REQUIREMENTS Independent Contractor shall maintain general liability insurance with policy limits of at least $1,000,000 per incident/$2,000,000 aggregate and shall maintain Worker's Compensation Insurance as required by North Carolina and South Carolina law. Insurance certificates will be provided to City before any work under this contract commences. The City shall be named as an Additional Insured on this insurance certificate. (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 75 of 102 AGENDA ITEM #(1) SECTION 6: TERM AND TERMINATION A. The term of this Agreement shall commence on the date hereof. B. This Agreement may be terminated: i) by either party upon fifteen (15) days prior written notice if the other party breaches or is in default of any obligation hereunder and such default has not been cured within such fifteen (15) day period ii) by the City at any time during the Term for any reason (or no reason) upon fifteen (15) days written notice or sooner if mutually agreed upon by both parties. iii) by the Independent Contractor at any time during the Term for any reason (or no reason) upon fifteen (15) days written notice or sooner if mutually agreed upon by both parties. C. Neither party shall be liable or deemed to be in default for any delay or failure in performance under this Agreement or interruption of service resulting, directly or indirectly, from acts of God, civil or military authority, acts of the public enemy, war, riots, civil disturbances, insurrections, accidents, fire, explosions, earthquakes, floods, the elements, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation or any causes beyond the control of such party. D. Upon termination by either party, Independent Contractor shall provide to City any and all copies, in whole or in part, of the Materials (as they then exist) and any and all tangible materials the City provided to the Independent Contractor in connection with this Agreement. SECTION 7: DAMAGES AND REMEDIES. A. In the event of termination of this Agreement by the City pursuant to Section 6.13 (i), the City shall have all remedies available to it at law and in equity. Any and all Materials prepared for and/or delivered to the City prior to termination shall remain the property of the City. B. In the event of termination pursuant to Section 6.13 (ii), and provided that Independent Contractor is not in material breach of its obligations hereunder, the Independent Contractor shall be entitled to keep all monies already paid pursuant to Section 2 and the City's sole obligation shall be to pay Independent Contractor the amount due for Services already acceptably performed, pro rata. In no event shall the City or the Independent Contractor be liable for any lost profits or consequential, incidental or special damages. (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 76 of 102 AGENDA ITEM #(1) C. The Independent Contractor waives any and all right to injunctive relief in the event of any dispute with the City, and the Independent Contractor's sole remedy in such a dispute shall be at law. SECTION 8: ARBITRATION. All claims, disputes and other matters in questions (an "Arbitrable Dispute") arising out of or relating to this Agreement or the breach hereof, shall be decided by arbitration before a panel of three (3) arbiters selected by the parties within ten (10) days following notice of any such Arbitrable Dispute being delivered by one party to the other party. The arbiters shall be selected as follows: the party delivering the notice of arbitration shall select one arbiter, and the other parties shall select a second arbiter, and the two (2) said arbiters shall select the third arbiter. Each arbiter must either be a certified public accountant, an attorney at law, or other person with at least ten (10) years experience in the Planning support business. If no such arbiters are appointed within said time period, then all such disputes and other matters in question shall be decided by arbitration under the auspices of and in accordance with the Commercial Arbitration Rules of the American Arbitration Association, with venue in Aiken, South Carolina. The award rendered pursuant hereto shall be final and binding and may include allocation of the costs and expenses of arbitration, and judgment may be entered in any court or courts having jurisdiction over either party to this Agreement or their assets. SECTION 9: GENERAL TERMS A. This Agreement shall be governed and construed in accordance with the laws of the State of South Carolina applicable to contracts made and fully performed therein, and the state and federal courts located in Aiken County shall have exclusive jurisdiction of all suits and proceedings arising out of or in connection with this agreement except where such disputes are required to be arbitrated as set forth hereinabove. Both parties hereby submit to the jurisdiction of said courts for purposes of any such suit or proceeding, and waive any claim that any such forum is an inconvenient forum. B. Any notices to either party under this Agreement shall be in writing and delivered by hand or sent by nationally recognized messenger service, or by registered or certified mail, return receipt requested, to the address set forth below or to such other address as that party may hereafter designate by notice. Notice shall be effective when received, which shall be no greater than one (1) business day after being sent by a nationally recognized messenger service or three days after being sent by mail. C. The City may freely assign this Agreement, in whole or in part. The Independent Contractor may not, without the written consent of the City, assign, subcontract, or delegate its obligations under this Agreement, except that the Independent Contractor may transfer the right only to receive any amounts which may be payable to it for performance under this Agreement, and then only after receipt by (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 77 of 102 AGENDA ITEM #(1) the City of written notice of such assignment or transfer. This Agreement shall be binding upon and inure to the benefit of the parties' successors and assigns. D. The waiver by either party of a breach or violation of any provision of this Agreement shall not constitute a waiver of any subsequent or other breach or violation. E. Following the expiration or termination of this Agreement, whether by its terms, operation of law, or otherwise, the terms and conditions set forth, as well as any term, provision, or condition required for the interpretation of this Agreement or necessary for the full observation and performance by each party hereto of all rights and obligations arising prior to the date of termination, shall survive such expiration or termination. F. This Agreement represents the entire Agreement between the parties. The Agreement may not be amended, changed, or supplemented in any way except by written Agreement signed by both parties. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written. McCormick Taylor, Inc. Attest Name, Title Address, City, State, Zip City of Aiken Signature Date: Attest John C. Klimm, City Manager Signature Date: Address, City, State, Zip Contract -Storm Water Hitchcock Woods -McCormick Taylor 2016--12-12.doc (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 78 of 102 AGENDA ITEM #(1) Exhibit "A" Deliverables by Independent Contractor to the City of Aiken — Hitchcock Woods Stormwater Project The outcome being sought by the City of Aiken and the Hitchcock Woods Foundation is the cessation of destruction and erosion to its property caused by the stormwater outflow. • Provide project management and technical support to develop and implement various Water Resources projects and solutions to reduce the volume and velocity of stormwater discharges into Hitchcock Woods with primary focus on the Sand River Water Shed • Conduct technical evaluations to support planning and design related to stormwater best management practices and other related project concepts • Conduct as well as oversee field investigations, storm water sampling, and stream flow monitoring • Perform and oversee technical analyses including hydrologic and hydraulic modeling, statistical analyses, water quality investigations, GIS mapping, and data management using the previous studies contracted by the City • Prepare and review technical memoranda, reports and electronic deliverables • Supervise and coordinate the work on projects to ensure proper and timely execution on projects • Successfully manage and deliver projects on time and on budget • Utilize project management principles and practices that conform to the City of Aiken procurement policies. Provide technical support to Task Force and city staff during the procurement and execution of key projects as requested • Participate in Quality Assurance/Quality Control process • Engineering calculations are required for each segment of work. Calculations to include but are not limited to: 1. Volume of water over time. 2. Size of proposed detention/retention ponds. 3. Use City water or state outflow rate from ponds. 4. Percolation rates of soil, size of ponds, locations of ponds, etc. • Determine the origin of the water: City, County, State, Federal or private property • Determine which level of storm makes for best design basis: 2 -year storm; 10 - year storm; or 25 -year storm (1) Request to spend Capital Projects Sales Tax 11 Money ... Page 79 of 102 MN!" YLOR PROJECT UNDERSTANDING The McCormick Taylor team has been established to provide City of Aiken with stormwater, drainage, and stream restoration design and engineering services necessary to stabilize and restore the Sand River within Hitchcock Woods and its watershed. In addition to providing restoration of the stream system, the team recognizes that optimizing stormwater management and ecological uplift are essential components to completing a stream restoration effort. Our effort will include assessments of existing conditions of the stream and adjacent natural resources, a detailed fluvial geomorphic and topographic survey, classification using the Rosgen classification system, environmental resource inventories, constraints analysis, a hydrology and hydraulics stability analysis, permit process initiation, and an alternatives analysis. The Sand River exhibits many characteristics of stream channels in b the Atlantic Coastal Plain, where historic impacts (agriculture and development) have modified inputs and boundary conditions of the system since European colonization. These characteristics include rapid lateral migration, channel incision, mass wasting of channels banks comprised primarily of fine sediments, reduced in -stream habitat due b to loss of stable riparian vegetation, embedment of fine sediment in the stream bed, and frequent disturbance of channel bed features. For the past two decades studies have been completed to characterize the hydrology and hydraulics of this watershed and to investigate the best course of action to rectify the rapidly deteriorating conditions within the Sand River. AGENDA ITEM #(1) EXHIBIT A 1 SAND RIVER WATERSHED RESTORATION 1 Previous studies found that the downtown sub -shed results in the biggest impact to the river; the most recent study was the implementation of green infrastructure within the downtown watershed as a pilot study. While 1 a green street approach would improve water quality and provide some reduction in discharge either through infiltration or detention, we have found that they have little effect on mitigating storms exceeding the 2 year 1 event. Other challenges in implementing a green street approach are identifying adequate areas for installation 1 of BMPs in a quantity that would result in a significant reduction of pollutant loadings and runoff volume. Since the downtown watershed is well developed, identifying available right of way is a difficult undertaking 1 considering the well-established landscaping, utilities and lack of available area. The downtown area has numerous vegetated medians, they contain well established landscaping and numerous specimen sized 1 trees. Great care must be taking in locating these BMPs as not to damage the root structures or to inundate 1 sensitive specimens. Another consideration would be the current cross scope of the roadways may not direct water towards the medians, rather to the outside curb line. Short of repaving the streets to reverse the cross 1 slope, establishment of effective BMPs would be limited to the outside curb line, creating potential right of way issues. While some streets appear to offer the available room behind the curb, others do not. In these 1 cases, roadway width reduction could be investigated, excess impervious area can be harvested and in areas with adequate room stormwater bmps installed. In addition to the design and construction costs associated with the number of facilities required to make a positive impact, the reoccurring maintenance costs must be considered. Considering these factors, a cost per acre of impervious treated, or runoff volume reduction can be prepared in identify, burps with a higher rate of return and worthy for further consideration. With the green street approach, mitigation for the ongoing erosion issues within the river channel remains unaddressed. Large scale volume reduction or detention must be considered in preparing a solution to the Sand River erosion issues. The native soils in Aiken are well suited for infiltration which lends itself to a design that utilizes underground infiltration structures as well as underground detention structures. Locating these structures will have to be a holistic approach considering the entire watershed. Ideally the underground structures would be co -located with the extension of the stormdrain outfall along the incised channel. Located to minimize impacts to adjacent trees, a series of storage pipes or vaults can Request to spend Capital Projects Sales Tax 11 Money ... Page 80 of 102 PA TA MICK AGENDA ITEM #(1) EXHIBIT A be placed within the channel, backfilled and the stream channel reestablished on top of the structures. Several alternatives will be investigated to provide the most economical, yet long lasting solution such as a series of Wes, Plastic chambers, or cw=ete vautts. Due to the size 01 the cOmtriwt5N watershed, other areas tor underground storage will need to be considered. City or County owned properties will be considered first to eliminate property acquisitions followed by roads and commercial properties. Incentives such as reduction in stormwater utility fees can be offered to private property owners to facilitate the placement of these structures on their property. The ultimate goal of these detention/infiltration structures will be to reduce the peak flow to the maximum extent practical to allow for a successful restoration of the Sand River, SAND RIVER RESTORATION Many forms of stream restoration strategy including natural channel design, geotechnical bank assessments and design, regenerative stormwater concepts and bioengineering strategies have been employed by the team. Approaches are selected based on optimizing the restoration potential at each individual site, unique site characteristics, and the inputs leading to the current site configuration both based ori geographic settw'g and anthropogwk inputs. Approaches for improvements to the stability of the Sand River channel will include a combination of hyporheic and floodplain reconnection principles. Within a sand bed, transport of bed material is initiated at discharges slightly higher than base flow. Channel stability therefore requires a channel with the dimension, pattern and profile that balances the bed load from a capacity approach (volume of sediment discharge) versus the competency (the ability to mobilize a particle of a specific size). We will complete a sediment transport model to determine the optimal channel size to balance the anticipated load, following the hydromodification predicted after implementing the improve storm water management. It is anticipated that the proposed channel will be considerably smaller than the existing channel at a volume between the base flow and 1 year storm discharges. Reconnecting the floodplain will likely require raising the channel bed while balancing the cut and fill to minimize cost and tree impacts. Elevating the channel bed provides an opportunity to utilize innovative in stream structures spanning the valley to increase infiltration through windows of stone to facilitate groundwater exchange with wood and clay trenches to encourage down welling and additional groundwater storage. These structures follow the principles of regenerative storm water approaches in a site specific appropriate manner. The addition of wood, through engineered logjams, toe wood, buried log sills, and branches or wood chips in channel bank and bed fill areas promote greater nutrient uptake and carbon sources to accelerate vegetative establishment in the newly constructed channel. This approach can maximize channel stability, hyporheic exchange and floodplain management. McCormick Taylor utilized engineered log jams and the methods described above on many projects, including the largest stream restoration project for MDSHA in the state of Maryland (Northwest 160 - 22,400 LF). This approach was utilized as a means to aggrade an entrenched urban stream system, protect a sensitive forest tract, dissipate energies, re-establish proper sorting of bed and floodplain sediments and provide uplift for endemic and sensitive aquatic and semi -aquatic species. CONCLUSION Unfortunately, there is no one single mechanism to correct and restore the Sand River through Hitchcock Woods. The channel erosion is a direct result of a large unmanaged urban watershed being directed to a sole point of discharge. Because of this, as discussed above, a holistic watershed approach must be considered. This approach will be driven on a cost benefit analysis to ensure the most appropriate system is constructed. Ultimately, the chosen approach will ensure that the Sand River is restored to a naturaly stabilized channel meeting the expectation of the Foundation and Task Force members. • ••-.�d• H.�cc: ect c0. Sr]rr»vate. :... (1) gr WC®RMICK TAYLOR City of Aiken - Hitchcock Woods - Stormwater Consultant Category of Rates - November 28, 2016 Category Rate Remarks Principal $260.00 Project Director $210.00 Project Manager $175.00 Senior Engineer $135.00 Engineer $110.00 Water Resources Designer $105.00 Sr. Environmental Scientist $160.00 Environmental Scientist $105.00 CADD Technician $100.00 Public Involvement Specialist $180.00 GIS Specialist $105.00 Adminstrative Assistant $75.00 Sr. Land Surveyor $179.59 Land Surveyor $142.17 Sr. Survey Technician $109.08 Survey Field Tech II $76.49 Survey Field Tech 1 $72.00 SUE Crew Manager $118.06 SUE Technician 1 $76.49 GEOTECH - Lump Sum per Task I N/A (1) Request to spend Capital Projects Sales Tax 11 Money if AGENDA ITEM #(1) EXHIBIT B Page 82 of 102 Date To: From: Subj ect: THE CITY OF AIKEN Memorandum 12 Dec 2016 City Council John C. Klimm, City Manager Meeting Schedule for December, 2016 and Schedule for 2017. AGENDA ITEM #(2) Typically each December City Council holds only one meeting to allow Council and staff to spend time with their families during the holiday season. We are requesting that City Council again consider having one Council meeting on Monday, December 12, 2016. If a second meeting becomes necessary, we could call a special meeting. Also, each year Council needs to set the schedule for City Council meetings for the calendar year. Attached is a proposed listing of City Council meetings in 2017. Please review the listing and consider setting the schedule for 2017. Council can always call a special meeting if needed. For City Council consideration is cancellation of the second City Council meeting in December which would be December 26, 2016, due to the holidays. Also, for consideration is setting the 2017 City Council meeting schedule. L -- John C. Klimm City Manager (2) City Council Meeting Schedule for December, 2016 and Sch... Page 83 of 102 AGENDA ITEM #(2) CITY COUNCIL MEETING SCHEDULE FOR 2017 January 9, 2017 January 23, 2017 February 13, 2017 February 27, 2017 March 13, 2017 March 27, 2017 April 10, 2017 April 24, 2017 May 8, 2017 June 12, 2017 June 26, 2017 July 10, 2017 August 14, 2017 September 11, 2017 September 25, 2017 October 9, 2017 October 30, 2017 November 13, 2017 November 27, 2017 December 11, 2017 (2) City Council Meeting Schedule for December, 2016 and Sch... Page 84 of 102 AGENDA ITEM #(a) THE CITY OF AIKEN Memorandum Date : December 12, 2016 To City Council From John C. Klimm, City Manager Subject: Issues and Updates This Issues and Updates memo represents my efforts to avoid inundating City Council members with individual memos. Several significant or potentially critical issues are presented here. Please feel free to let me know if you have any further questions or concerns about any of the items I have included in this most recent edition. 1. City Events: Tuesday, December 13 at 6:00 p.m.: The Planning Commission will hold its regular monthly meeting in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. A work session will be in Room 204 at 5:00 p.m. Wednesday, December 14 at 10:00 a.m.: Aiken Corporation's Executive Committee will meet in Room 204 of the Municipal Building, 214 Park Ave., SW. Friday, December 23 and Monday, December 26: City offices will be closed in observance of Christmas. Offices will reopen on Tuesday, December 27 at 8:10 a.m. Monday, January 2: City offices will be closed in observance of the New Year's Day holiday. Offices will reopen on Tuesday, January 3 at 8:10 a.m. Tuesday, January 3 at 6:30 p.m.: The Design Review Board will hold its regular monthly meeting in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. Thursday, January 5 at 6:00 p.m.: The Board of Zoning Appeals will hold its regular monthly meeting in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. Monday, January 9 at 7:00 p.m.: The next regularly scheduled City Council meeting will be held in Council Chambers, Second Floor of the Municipal Building, 214 Park Ave., SW. (a) Issues and Updates. Page 85 of 102 AGENDA ITEM #(a) Issues and Updates Page 2 December 12, 2016 For other events in and around Aiken, be sure to visit www. VisitVkenSC.com. 2. Programming Aired Online and on Channel 4: We are currently re-evaluating our present costs and reviewing options to identify the most cost-effective way to increase the amount of programming we air. We plan to have a recommendation for Council in January. 3. Comprehensive Plan: The Planning Commission held a public hearing to consider the Draft Comprehensive Plan on November 15, and unanimously forwarded a recommendation for approval and adoption to City Council. The City Council is tentatively planned to be presented with the Draft Comprehensive Plan January 23. Adoption of the Comprehensive Plan requires approval of an ordinance, and thus, the requisite two hearings. Per State of South Carolina statute, the second reading and final adoption will require a 30 -day public notice. 4. PAXEN Group: In October, the Department of Public Safety partnered in a workforce program with the PAXEN Group, a division of Eckerd Kids. The program is a workforce initiative designed to help young people that have met some of life's struggles early that may have prevented them from obtaining the workplace skills and education needed to be successful in the workforce. The Department of Public Safety hosts an employee that is fully funded through the PAXEN Group, which includes the hourly wage and workman's compensation, and in return the Department supervises the employee and helps with the soft skills that are needed in the workforce. The employees can work for up to 140 hours currently, and are currently utilized in the Department's reception area. Currently, the program has worked well for the Department, and we envision continuing this partnership in the Department's civilian roles. 5. Solid Waste 17 Initiative: At its regular meeting on October 24, 2016, the City of Aiken Council unanimously approved the first reading of a proposed ordinance to increase the fees charged, from $5.00 to $30.00, for customers who fail to return their residential garbage and recycling roll carts back to their homes within 24 hours of pickup, which can make the neighborhoods look unsightly. The proposed ordinance would allow for two warnings before a fine would be imposed, which is specified in the current ordinance. Council expressed some concerns during the meeting, and requested that Public Works staff investigate the proposed ordinance further, and provide a recommendation. Staff has been determined that the current ordinance as written need not be modified, since it already specifies a $5.00 fee for roll carts not returned within 24 hours — a fine that has never been enforced. As part of its new Solid Waste 17 initiative, beginning in January 2017, the Solid Waste Division will begin enforcing the current ordinance, Aiken City Code 32-2-L, which states that "Carts may be placed for pickup the night before pickup day and must be removed within 24 hours after pickup. If roll carts are out prior to, or not put back within 24 hours of pickup, City crews will return the roll cart to the house for a fee of $5.00 per incident. This fee (a) Issues and Updates. Page 86 of 102 AGENDA ITEM #(a) Issues and Updates Page 3 December 12, 2016 will be billed on the monthly water bill." Residents who are charged this service fee can make an appeal to the Public Services Manager, or to the appropriate designee. Data will be reported to Council in the Public Works Monthly Report, with regards to how many customers are affected, and the amount of service fees that are collected. 6. Christmas Craft Show: The 46th Annual Christmas Craft Show at H.O. Weeks Center was held Friday, December 2" — Saturday, December 3`d from 9 a.m. — 5 p.m. and was attended by an estimated 3,100 individuals. The show featured over 151 exhibitors and 5 food vendors. Fifty-one show participants were local City residents, with the remaining coming from various parts of the state and throughout the Southeast. Crafts for sale included wreaths, wood furniture, paintings, baked goods, jewelry, holiday ornaments, ceramics, needlepoint creations, pottery, and many other unique items. The craft show featured a Santa Land on Saturday for photo opportunities with Santa Claus, in which 102 kids visited. Musical entertainment was provided Friday from 8 — noon by Barb and Roger Rollins and enjoyed by all. 7. Business Friendly Committee: This group will meet the first Monday of each month in the Municipal Building Room 204. The group was formed by Mayor Rick Osbon and Greater Aiken Chamber of Commerce Chairman Charlie Hartz. The Chairman is Liz Stewart and she will lead the group in reviewing ordinances and processes in different city departments. They will develop a list of issues, quantify them, and then make recommendations for improvements to Council. Also serving on the committee are Councilmember Philip Merry, Tad Barber, Jeff Jordan, Deedee Vaughters, Corey Burns, Josh Stewart, Charles Matthews, John McMichael, and Dianna Floyd. 8. Character First Program: This fall, City employees came together to revamp the Character First initiative, gearing the focus of the program more towards community service. In October, City employees took part in major hurricane relief efforts providing aid and services to families displaced by Hurricane Matthew. In November, City employees helped to beautify the downtown Aiken area in preparation for the Holiday Season. Finance and PRT have partnered together to host a toy drive to benefit local families as well as the Smith -Hazel Christmas - Sharing Program which is held annually during the Holiday Season. Public Works, Human Resources and Public Safety continue to be involved in a citywide program in which three temporary employees, employed with the City for the past six months, had stellar performance. Public Safety and Finance have partnered with the PAXEN program to lend gratifying working opportunities to candidates. Several great projects are being lined up in 2017. (a) Issues and Updates. Page 87 of 102 AGENDA ITEM #(a) Issues and Updates Page 4 December 12, 2016 9. Citizen Park Track: With the addition of new walking trails at Citizens Park, we are now able to offer two USA Track & Field (USATF) Certified 5K courses for renters to choose from. A USATF-certified course is a road race course whose distance has been certified for accuracy. Courses must be certified for any road running performance to be accepted as a record or to be nationally ranked. Furthermore, running a race on a certified course allows you to accurately compare your time to performances run on other certified courses because you can be sure the distances were the same. The newest course was recently used during the Aiken Turkey Trot 5K. 10. Arbor Day Ceremony: In celebration of Arbor Day this year, the City of Aiken attended a Tree Planting Ceremony on Friday, December 2, 2016, at Kennedy Middle School, where a Kousa Dogwood tree was planted, and a brief presentation was given by City Horticulturist Tom Rapp on how to plant and care for trees. Those in attendance included Mrs. Burnham's 6th grade Science class, and City of Aiken Public Works staff, including Maintenance Crew Leader Diane Holler and Public Works Director Michelle Jones. The City of Aiken is in the process of completing the qualifications to become a Tree City USA, for the 32 consecutive year — to qualify, a community must meet the following four standards: 1. Have a tree department with an Arborist on staff, 2. Have a tree care ordinance; 3. Have a Forestry Program with a budget of at least $2 per capita; and 4. Have an Arbor Day Observance and Proclamation. 11. Christmas in Hopelands: The 25th Annual Christmas in Hopelands will be open December 10-11, 15-23 & 26. The shuttles run from Citizens Park, located at 1060 Banks Mill Road, beginning at 5:45 pm (last shuttle to view Christmas in Hopelands leaves Citizens Park at 9:00 p.m.) The Thoroughbred Racing Hall of Fame, The Doll House, and the Carriage Museum are open and decorated during Christmas in Hopelands for visitors to enjoy. Complimentary refreshments will be served in the Hall of Fame courtyard and outside of the Guest Cottage. The Rye Patch is a destination for fun holiday activities for children. On select nights, Santa or Mrs. Claus will be inside the Rye Patch for photos. Visitors may purchase s'mores kits for $5.00 at Citizens Park before boarding the shuttle. Once inside the gardens, head to the Rye Patch to roast marshmallows. Holiday entertainment is provided by local schools, community groups, and church choirs each evening. The schedule is as follows: December 10 Southland Express Cloggers Mrs. Claus in the Rye Patch from 6-9pm December 11 Aiken High School Jazz Band December 15 Chukker Creek Elementary Girls Honor's Choir & Boundary Boys Santa Claus in the Rye Patch from 6-9pm (a) Issues and Updates. Page 88 of 102 AGENDA ITEM #(a) Issues and Updates Page 5 December 12, 2016 December 16 Christ's Way Christian Church Bell Choir & Light Show Santa Claus in the Rye Patch from 6-9pm December 17 Suzuki Strings of Augusta Santa Claus in the Rye Patch from 6-9pm December 18 Town Creek Baptist Church Choir Santa Claus in the Rye Patch from 6-9pm December 19 Harmony River Chorus December 20 Smith -Hazel Recreation Center Praise Dancers & Friends December 21 Aiken Community Playhouse Youth Wing December 22 Carey Murdock, Recording Artist December 23 Downtown Mixup Santa Claus in the Rye Patch from 6-9pm December 26 Tim Gidley, Recording Artist 12. Budget Variances: Finance Director Kim Abney has prepared a memo detailing budget variances through October 31, 2016. 13. Commercial Proiects Update: The following commercial projects are under construction: Sonic rebuild - 1230 Richland Avenue W Dr. White dentistry office upfit - 440 Society Hill Drive Sports Plus expansion into suite 200 - 1397 Silver Bluff Road Peace Lutheran Church upfit - 202 Richland Avenue W Dr. Eubanks Dentistry office building - 174 Crepe Myrtle Drive Tetra Tech office building - 117 Hearthstone Drive Sprint Foods upfit - 360 Hitchcock Parkway The following permit applications have been received and are under review: Benton House senior living facility - Village Green Blvd (a) Issues and Updates. Page 89 of 102 AGENDA ITEM #(a) Issues and Updates Page 6 December 12, 2016 The following commercial projects received their Certificate of Occupancy: Hope Health Aiken - 150 University Parkway Willie Jewell's Old School BBQ - 1376 Whiskey Road Harbor Freight Tools shell building - 2270 Whiskey Road Harbor Freight Tools upfit of shell - 2270 Whiskey Road Whitney Polo Field Barn 1 repair/remodel - 423 Mead Avenue The following commercial project applications closed out: Demo Sonic for rebuild - 1230 Richland Avenue W Demo old Fox Glass building - 554 York Street NE 14. USCA Downtown Bus: On Thursday, December 1" the City partnered with ADDA and USC/A to connect students with downtown Aiken. The City provided a shuttle service aboard the 14 -passenger mini -bus, picking up from campus and dropping off on Newberry Street between the hours of 9:00 p.m. and 1:30 a.m. Over 60 students participated in the shuttle service throughout the evening. Downtown businesses, including Mellow Mushroom, Taco Sushi, Pizza Joint, and 100 Laurens offered college night discounts. Student feedback was very positive and they are eager to continue to experience all Aiken downtown has to offer. One group of sophomores stated that this was their first trip downtown in their two years of being on campus! Based on the success of the evening, this event will continue on the 3`d Thursday of each month, January through April, then break while students are out over the summer. 15. Commendations: Mr. Lloyd Copenhaver sent an email to Finance Director Kim Abney to congratulate her on the "Budget Brilliance" award. He stated he knows city leadership has to provide support and the right atmosphere for such things to happen, but since he has been a manufacturing plant manager going through budget preparations, he knows where all the work is really done. Having actually looked at the Aiken budget, it's obvious what a great job she and her team has done. He thanked her for all she does to frugally manage Aiken taxpayer's money. Joh�-anager Klimm City (a) Issues and Updates. Page 90 of 102 AGENDA ITEM #(a) To: John C. Klimm, City Manager From: Kimberly C. Abney, CPA, Director of Finance ` Date: December 2, 2016 Re: Budget variances over 20% City Council has requested that we report when an account exceeds the budget by more than 20% if the dollar amount of the overage exceeds $5,000. For the month of October, we have noted the following accounts that are over budget by 20%. Account Mame Actual Budget Percent 001-2110-421.59-0:LVehicle & Equip Deprec 19,966 12,810 155.86516 001-2110-421.32-100ther Professional Servcs 20,58 ► 13,300 154.80°/6 Per Charles Barranco: The depreciation is on the new SunGard computer equipment in addition to the vehicles that were anticipated in the budget. Costs in Professional Services relate to the Public Safety Study. Account Mame Asthal Budget Percent 080-4110-441.32-0:LTemporary Workers 45,974 30,000 153.25% Per Michelle Jones: Temp Workers is over budget because the switch to every other week recycling was expected in August of 2016 and will not occur until January 2017. The positions saved by the every other week change in recycling were supposed to be used in the other divisions to lessen the amount of temp workers needed. We are making this switch as soon as possible. Please let me know if you have any questions, or need additional information. (a) Issues and Updates. Page 91 of 102 ®r-,', . . a lm� -0 m (a) Issues and Updates. AGENDA ITEM #(a) ISM Page 93 of 102 o� c C CL v m b 41 O 2 0 N AGENDA ITEM #(b) City ofAiken Energy and Environmental Committee Minutes October 24, 2o16 Members Present: Norman Dunagan, Frank Wright, Ronald Dellamora, Dave Fauth, and Melanie Rattanachane Staff Present: Tim Coakley Chairman Ronald Dellamora called the meeting to order at 3:00 pm. Litter Update -Ron Ron talked to David Jameson (Aiken Chamber of Commerce) who commended the work of this committee. They discussed litter in Aiken, plastic bags and City property renovation. Committee discussed litter policy, the lack of an anti -litter champion, litter cleanup on designated days (Trash Tuesday once a Month) andAdopt-a- Highway. It was also mentioned that businesses are providing less waste receptacles. Plastic Baas Committee discussed the need to organize an open Council planning session on plastic bags and soliciting a grocery store "champion". It was mentioned that Target offers savings to customer who bring their own bags. Andy (through Ron) suggested using social media to get feedback on how the Aiken community feels about the plastic bag issue. Any survey should avoid slanted polling questions. We could also getfeedback by canvassing at the Steeplechase event. Norm said he would see if that is feasible. Again, committee members were requested to talk to their respective council members for their opinion. Remind them that a plastic bag ban is a "Marketing Aiken" opportunity. Earth Day Aiken Website Maintenance Tracy Hallen will handle this once she is provided with the website code. Citu ofAiken Solid Waste Division Recuclina — Tim Tim will be making a presentation at tonight's council meeting. The city is considering recycling pickup every other week. Large cans are available for those with larger recycle needs. Also, private landscaping companies are responsible for removal of the waste that they generate. The city is also proposing an increase in the $5 fine (to $3o) for those that fail to retrieve their waste receptacles after they are emptied. Earth Day 2017 The current account sits at ~$2700. This is less than was thought due to the costfor the People Chase SWAG bags. Committee members were requested to check the Contact List in the Dropbox to make sure that it is correct Earth Day Exibitors The following sponsor feedback is needed: National Wild Turkey Federation (b) Energy and Environmental Committee Minutes for October 2... Page 95 of 102 AGENDA ITEM #(b) Bridgestone (Frank to contact Monica Key) Security Federal - Yes for 2017 Vermont Timbers — no Aiken Regional (See if they would sponsor PeopleChase and /or Bike Ride) Bob Richards — Yes for 2017 SCE&G Oldar (solar) New Business Members were asked to send office nominees to Ron Staff position may need to be our secretary. The next committee meeting will be Monday, November 14 at 3 PM. The meeting was adjourned at 4:20 PM. Submitted by Dave Fauth, Acting Committee secretary (b) Energy and Environmental Committee Minutes for October 2... Page 96 of 102 Month: October 2016 Permits City of Aiken AGENDA ITEM #(C) Building Inspection Division This Year to Prev. Yr 33 152 Const $2,876,193 Electrical 41 Prev. Y -T -D Fee 126 Month Date This Month 21 97 Cost Building 29 140 33 152 $11,910 $2,876,193 Electrical 41 151 32 126 $751 $554 Plumbing 21 97 22 87 $777 Plan Check Fees Mechanical 46 165 28 165 $1,318 $2,800 Type of Permits $2,650 Road Repair Fee $0 $700 Const. Cost Year to Date New Residential 14 56 6 53 $1,478,517 $8,011,586 New Commercial 0 3 1 1 $0 $1,223,360 Residential Add/Alt 9 54 18 63 $685,617 $1,916,980 Commercial Add/Alt 4 8 6 22 $620,059 $1,227,659 Pool 1 4 0 2 $34,000 $149,910 Demolition 0 9 0 3 $0 $73,525 Others 11 61 21 8 $58,000 $248,377 Building Inspections Made 1 3781 12841 3321 1193 Certificate of Occupancies Issued 1 181 721 201 79 Other Fees Re -inspection Fees $0 $300 $150 $550 Commercial Water Impact $0 $3,350 $1,560 $1,560 Commercial Sewer Impact $0 $1,200 $554 $554 Commercial Sewer Tap $0 $0 $0 $0 Plan Check Fees $5,838 $25,140 $5,326 $29,695 Rollcart $700 $2,800 $300 $2,650 Road Repair Fee $0 $700 $0 $0 Residential Sewer Impact $5,600 $21,200 $2,400 $21,200 Residential Water Impact $9,750 $36,750 $4,500 $36,000 Residential Sewer Tap $0 $2,000 $0 $500 Witness Fee $0 $0 $0 $100 Water Meter $3,289 $13,455 $1,794 $12,420 Water Tap $0 $4,341 $583 $1,148 Property Code Enforcement I Notes Crosland Park 74 301 Inspection of exterior of homes Care of premise letters 24 122 Abandoned Car Letters 12 17 Dangerous structure letters 1 3 Commercial maintenance letters 0 3 Substandard housing orders 0 0 Emergency hazard letters 1 3 Demo $200 Program 1 4 Involuntary Actions 16 67 * Year to date totals are based on the City of Aiken's Fiscal Year July -June (c) Building Inspection Division Report for October, 2016. Page 97 of 102 (d) Public �GENDA City of Aiken Utilities Monthly Report November, 2o1ITEM #(d) aura In Cit 13,871 n/a 14,000 n/a Customers Out Cit 5,454 n/a 5,460 n/a New Customers (Net) 30 36 -14 23 Shaws Creek 3,121,000 186,093,000 14,368,000 182,385,000 Gallons Shiloh Springs 38,110,000 195,569,000 36,825,000 186,875,000 of Pine Lo Well 46,765,000 442,597,000 74,000,000 410,651,000 Water Town Creek Well 46,524,000 328,510,000 46,961,000 321,064,000 Pumped The Vale 462,600 3,819,290 772,000 4,414,540 Silver Bluff 38,900,059 244,559,530 42,821,040 244,728,877 Total Pumped 173,882,659 1,315,061,820 215,747,040 1,350,118,417 Water Main Weekday 2 16 3 12 Leaks Weekend & Nights 0 10 1 2 Water ry Ce Weekday 64 532 41 312 Leaks Weekend & Nights 10 75 16 113 Fire Maintenance 1 2 0 2 dmnts Replaced 0 1 0 0 NOW Meters 3 49 18 48 Water New Service Line 0 6 2 11 Ta Tap Fees $565 $3,761 $1,731 $8,779 Water Service Replacement 25 171 28 196 Water Valve Maintenance 0 9 8 28 Misc. Water Lines Installed (LF) 2,420 7,670 896 9,787 Service Line Renewal (fix leaks) 67 501 54 317 Locate Utilities 557 3,352 675 3,357 Rusty Water Complaints 0 256 6 26 In City 13,442 n/a 13,572 n/a Customers Out Cit 576 n/a 590 n/a New Customers (Net) 12 135 13 39 Weekend & Nights (Homeowner) 7 21 1 15 Sewer Weekend & Nights (City) 7 34 15 45 Backups Weekday(Homeowner) 21 87 20 115 Cleaned (LF) 0 401 263 543 Weekday (City) 55 228 42 181 Cleaned (LF) 2,425 14,983 1,575 6,785 Sewer New Sewer Taps 1 2 0 7 Lines/Taps Cleanouts 13 31 1 17 Sewer Lines Installed (LF) 145 444 99 1,004 Sewer Lines Repaired 4 42 13 49 Preventative Sewer Lines Cleaned (LF) 1,700 5,881 0 1,690 Maintenance Manholes Installed 0 0 0 0 Manholes Repaired 0 6 3 8 Right -of -Way Cleared (Miles) 0 0.55 0 155 Sewer Camera'd (LF) 470 672 2,115 3,918 Storm Water Camera'd (LF) 595 5,842 831 3,251 ri Repairs Completed (Each) 69 459 80 555 Meter Base 1 5 0 0 Meters Tested 0 0 0 0 Need Whole Meter Box 3 22 0 3 Need Lid on Meter 2 26 3 20 Curb Stop Needs Replacing9 39 0 24 Turn Off/Turn On 513 3,190 509 3,068 PC (Pressure Checks) 4 41 4 35 Reconnect After Payment 63 616 95 704 Check for Leaks 5 64 0 7 Move Meter 2 12 0 2 Reread Meter 4 52 6 57 Changed Out Meters 494 2,622 142 1,160 *SPECIAL PROJECTS re e r C:\Users�sridout.CITY_OF_AIKEN\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\UZ67M27S\November 2016.x1s C:\Users�sridout.CITY_OF_AIKEN\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\UZ67M27S\November 2016.x1s City of Aiken Streets & Parks Report for NovembeA&AVDA ITEM #(d) O, PERFORMED Pot Hole Patching Workhours 77 2015-2016 Month Total Year 7 Total Month 167820 0. Total Year Total 20 Pot Hole Patched Each 5 14 17.50 Asphalt Laid Tons 40 213 152 Concrete Repair - Workhours 63 486 415 Dirt Street Gradin Miles 43 196 33 202 Dirt Street Gradin Workhours 68 276.50 51 290 Street & Shoulder Repair Workhours 57 402 79 512 Sidewalk/Concrete Driveway SY) 11 151 29 84 Catch Basin - Each 0 0 0 0 Curb & Gutter LF 0 92 921 272 Special P2jects * (Workhours) 611 464 891 439 Silver Bluff Road at State Farm - Full depth patch and compaction of hole around sewer manhole. George's Pond - 190 -feet of rubber curb installed for walkway. White Cedar Way - 4 sink places saw cut and Hydro Co. dug and checked for anything buried under the roadway from when area was developed. Back flowable fill poured and paved back. Hudson and Ethred e - repaired sidewalk tripping hazard. Hampton Ave. Light Pole - Installed base and light pole. 655 Kershaw Street - Installed 30'x30' wash pad. Ho eland Gardens - 47 trip hazards repaired on paver walkways. (d) Public Works - Engineering and Utilities Division Report... Page 99 of 102 City of Aiken Engineering Monthly Report for November, 2016 IFY 15/16 F 116)l #(d) DEVELOPER PROJECTS PVC (LF) 24" 0 418 0 0 PVC (LF) 12" 0 98 0 0 PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 2,479 0 2,453 Sewer Mains PVC (LF) 6" 0 47 0 0 PVC (LF) 1 4" 0 0 0 0 DIP (LF) 8" 0 0 0 0 Manholes (EA) 0 21 0 13 House Services (EA) 0 0 0 46 Lift Stations (EA) 0 0 0 0 Water Mains PVC (LF) 12" 0 0 0 0 PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 0 0 145 PVC (LF) 6" 0 846 0 2,495 PVC (LF) 4" 0 0 0 0 DIP (LF) 12" 0 0 0 0 DIP (LF) 10" 0 0 0 0 DIP (LF) 8" 0 0 0 0 DIP (LF) 6" 0 0 0 0 Fire Hydrants (EA) 0 1 0 4 Valves (EA) 0 8 0 10 House Services (EA) 0 0 0 46 $b rM SOVW Storm Sewer (LF) 30" 0 0 0 0 Storm Sewer (LF) 24" 0 0 0 0 Storm Sewer (LF) 181, 0 451 0 621 Miscellaneous Storm Water Structures 01 4 0 4 Sidewalks (LF) 0 0 0 0 Curb & Gutter (LF) 0 0 0 0 OJEC Sewer Mains Paving TS PVC (LF) 12" 0 0 0 0 0 0 2,630 0 PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 0 0 0 PVC (LF) 6" 0 0 0 0 PVC (LF) 4" 0 0 0 0 Manholes 0 0 0 0 House Services 0 0 0 0 Lift Stations 0 0 0 0 PVC (LF) 12" 0 0 0 0 Water Mains PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 0 0 0 PVC (LF) 6" 0 0 0 0 PVC (LF) 4" 0 0 0 0 PVC (LF) 2" 0 0 0 0 DIP (LF) 12" 0 0 0 0 DIP (LF) 8" 0 0 0 0 DIP (LF) 6" 0 0 0 0 Fire Hydrants (EA) 0 0 0 0 Fire Flow 0 0 0 0 Valves (EA) 0 0 0 0 House Services (EA) 0 0 0 0 % P Storm Sewer (LF) 18" RCP 0 0 0 0 Storm Sewer (LF) 24" RCP 0 0 0 0 Grate Inlets, Weir Inlets, .Junction Boxes 0 0 0 0 Concrete Driveways 0 0 0 0 Storm Water Structures 0 0 0 0 Miscellaneous Sidewalks (LF) 0 0 0 0 Curb & Gutter (LF) 0 0 0 0 Paving (LF) 33,385 33,385 0 0 Decorative Light Poles 0 1 1 3 Direct Burial Poles 01 01 01 0 Bollards 01 01 01 0 (d) Public Work :�usens$nndouP#rc�i d41R h&fippD'afa ocia��Mic�roS�f it iritlowS�Temporary Internet Files�Content.0utlook �7r��7��1�ovemDer2016.xis City of Aiken Engineering Monthly Report for Nove MonthFY 15116 TotalPRI VA TE S TREE TS Size •tal FY • Total 16/17 Year Total Sewer Mains PVC (LF) 12" 0 0 0 0 PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 0 0 0 PVC (LF) 6" 0 0 0 0 PVC (LF) 1 4" 0 0 0 0 Manholes 0 0 0 0 House Services 0 0 0 0 Lift Stations 0 0 0 0 Water Mains PVC (LF) 12" 0 0 0 0 PVC (LF) 10" 0 0 0 0 PVC (LF) 8" 0 0 0 0 PVC (LF) 6" 0 0 0 0 DIP (LF) 16" 0 0 0 0 DIP (LF) 12" 0 0 0 0 DIP (LF) 10" 0 0 0 0 DIP (LF) 8" 0 0 0 0 DIP (LF) 1 6" 0 01 0 0 Fire Hydrants (EA) 0 0 0 0 Valves (EA) 0 0 0 0 House Services (EA) 0 0 0 0 Storm Sewer Storm Sewer (LF) 0 0 0 0 Miscellaneous Storm Water Structures 0 0 0 0 Sidewalks (LF) 0 0 0 0 Curb & Gutter (LF) 0 0 0 0 Paving (LF) 1 01 01 01 0 (d) Public Works - Engineering and Utilities Division Report... Page 101 of 102 City of Aiken Engineering Monthly Report for Novembe,WENDA ITEM #(d) Airport Fencing 2101d Horse District Road Rehab 1 6 Alley Project Improvements 55 Parson Circle Storm 36 Annexations U Nlonth Developments - (New) Total Year Total N lonth Total 0 10 Year 2 Twal 9 Review Hours - (New) 0 21 7 34 PwIlilliks Number Worked 7 146 18 127 Workhours B 96 12 75 Permits HighwayEncroachment 18 147 31 88 Workhours (SCOOT & County) 63 335 32 113 DHEC - Final Permit to Operate 0 7 0 2 Bell South/SCE&G 0 3 0 3 24 Rye Patch Stable Workhours Citizen's Park Walking Trail 24 Safe Routes to School 5 Colleton Park III A Misc. Plats/Lot Subdivision 14 31 6 18 10 Number of Requests 5 48 4 22 Workhours 10 76 4 32 Number of Complaints 6 44 2 7 Workhours 6 48 8 16 Number of Fireflows Fireflow Manhours Tests Number of Back Flow Checks Back Flow Checks - hrs. Number of Well Checks Well Check - hrs. q;7(�,cf N(Utle YTD AGY - Owens Corning Force Main 0 0 0 0 0 0 96 626 0 1 0 1 Workhours Pi-oject Name 112 Mallard Lake Pond 1 1 0 55 0 0 YTD 6 7 0 496 2 3 Workhours 6 Aiken ENT 2 Millers Landing35 543 Stormwater Investigations 29 Aiken High School Addition 6 Mund 's Corner 13 43 Aiken Playhouse - Newberry, Roof Re air 14 NPDES & Compliance SW /MS4 Dougherty Road 195 Aiken Railroad Drainage Project 105 New London Apts. Dedication 29 Town Creek Mike Calhoun 5 Airport Fencing 2101d Horse District Road Rehab 1 6 Alley Project Improvements 55 Parson Circle Storm 36 Annexations U 5 Perry Park Bathroom 136 Archiving D 43 Petco - Hitchcock Plaza 24 Asset Management 99 Playhouse/AE COM Bldg. Roof 6 Assisting County on Researching Annexations 5 Powder House Landing D 5 Autoneum 22 Public Works Projects - Misc. U 23 Bums Dance Studio 5 Railroad Slope Stabilization Project 65 CDBG D 336 Red Barn Stormwater Pump Station 8 Center for Prima Care -Rinehart Way 53 Richland Express 10 Chesterfield Stormwater & Slope Repair 24 Rye Patch Stable 55 Citizen's Park Walking Trail 24 Safe Routes to School 5 Colleton Park III A 5 Sandhurst Street Sewer 30 Cookout 7 Sewer Capacity Studies 10 Cornerstone D 18 Shiloh Radium Reduction Facilit 12 Crosland Park - 5 to 8 2 Silver Bluff Widening 111 Cushman Pond 3 Sonic 2 Demolitions U 11 Special Projects Sabina Craig) 289 Deodar 7 Storm Pond Research/Cleanups 8 Development Hours D 543 Stormwater Investigations 29 Dogwood Chase 43 Stormwater Projects (SpeciaO (Special 13 Dollar General/Rudy Mason 26 Street Pavin U 37 Dougherty Road 85 The Ridge at Chukker Creek D 48 Eubanks Dental 29 Town Creek Mike Calhoun 67 FEMA Grant Emergency Generators 28 Village at Woodside Benton House 12 GIS U 637 Village at Woodside - Commercial 13 Gem Lakes Extension 29 Villa a at Woodside (Village Sho es)Ph 2 7 Generator Project 38 Water Filtration Plant Lightning Protection George's Pond 35 Willcox - Historic Railroad Cut Soil Stabilization Ginger Road Acquisition 14 Woods End Dedication Grand Oaks 13 Woodside E uiestrian Trail J Harbor Frei ht & Kris Kreme 56 Woodside Golf Holes 12 & 13 Hillsborou h Pond Dedication 13 Woodside Phase IV D Ho eland Gardens/R a Patch 42 York Street Bride KennedyKolon Lon Leaf Village D 38 22 (U) Utilities; (D) Development; (S) Streetscape; (SW) Stormwater \\AIKSRV071Users\Icook\L. Cook Files\Monthly Report\2016.2017Wovember 2016 (d) Public Works - Engineering and Utilities Division Report... Page 102 of 102