View Vacancy - Finance and Procurement Officer
The British Embassy, Muscat is part of a world-wide network of 230 Posts, representing British security, prosperity and consular interests overseas. We are currently looking for a Finance and Procurement Officer to join our friendly and high performing team.
Objective:
The primary roles include reporting to the Head of Corporate Services (HCS), provide financial support within the Corporate Services team, working with the Finance & Procurement Hub in Manila, advising and updating key stakeholders in the Post.
Key Duties and Responsibilities:
• Financial Reporting:
Help to support best practice finance processes and help to contribute to ownership of the process by budget holders through;
o Access our internal accounts system and extract information on a monthly basis of actual spend by budget holders, manage anomalies and make any required corrections.
o Monitor Corporate Services-owned budget lines.
o Arrange budget meetings in consultation with the Head of Corporate Services, attend meetings and take minutes, distribute to budget holders.
o Budget Amendment/Forecast data entry and updates.
• Payroll:
Ensure timely and compliant monthly and annual payroll process by;
o Run monthly payroll for local staff.
o Inform staff of any payroll related changes.
o Assist with the transfer of pay and benefits functions to new regional hub.
• Internal Finance Systems:
Support Purchase to Pay (PtP) process at Post and ensure compliance with internal procurement process;
o Maintain and update Post on any changes to PtP process; act as local advisor on processes, working with regional Finance Hub.
o Monthly housekeeping of open Purchase Order’s (PO’s), Goods Received Not Invoiced (GRNI) report, ensuring that PO’s are closed in a timely manner, investigate any ‘red’ scores on the post report.
o Approve weekly payments of invoices in the absence of HCS.
• Cash Accounting:
o Monthly reconciliation of cash accounts, including reporting to HCS and Hub.
• Accounts Receivable:
o Raising invoices for functions and other costs.
o Processing payments received and chasing debtors.
• Procurement:
o Purchasing of goods for Embassy and Residence.
• Ad hoc/Projects:
o Monitor official bank account; reconcile, maintain and manage balance in local bank account.
o Project teams; provide up to date information to teams relating to spending against their budget code, assist with any Journals that need completing.
o GTPC Hub; ensure that Regional Hub team receive the correct documentation for Finance & Procurement related matters, including details of payments made for invoices, Supplier forms, payment requests, assist with any queries .
o Covering reception on occasions if required.
Competencies:
The candidate will need to demonstrate the following competencies during the interview:
• Making Effective Decisions: It means showing clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well reasoned justifiable decisions.
• Collaborating and Partnering: Requires working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions.
• Managing a Quality Service: People, who are effective in this area plan, organise and manage their time and activities to deliver a high quality and efficient service.
• Delivering at Pace: Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
• Delivering Value for Money: The efficient, effective and economic use of taxpayers’ money in the delivery of public services. Seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.
• Seeing the Big Picture: Having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and the wider public needs. Focussing your contribution on the activities which will meet Embassy goals and deliver the greatest value.
Essential:
- Excellent written and oral communication skills in English
- Qualification in Accounting/Finance
- Experience of payroll process
- Experience and knowledge of Purchase to pay process
- Excellent interpersonal and communications skills
- Multi tasking, self motivated and able to work as a part of a team
- Proficiency in Microsoft Office, in particular, Excel.
Desirable:
- Knowledge/experience of VAT
Working Conditions and Remuneration:
The Embassy offers an attractive working environment and remuneration package for the role, including: salary of 800 Omani Riyals per month inclusive of all allowances; recreational facilities including a swimming pool and social club.
Normal working hours are 07:30 – 14:30 Sunday to Thursday. However, the successful candidate may sometimes be required to work outside normal working hours.
There is a holiday entitlement of 30 days per year following successful completion of a 3 month probation period. Holidays that have already been booked will be honoured. There are also national holidays determined annually by the Embassy which usually total 14 days per year. Training will be provided as necessary.
Eligibility:
Applicants must hold a valid visa for Oman to be eligible.
Application Process:
Interested candidates must attach the following documents when applying online.
1. Updated Curriculum Vitae.
2. Please provide examples of performance in each competency on the motivation section of the online application form.
3. A covering letter stating why you feel you have the necessary skills to perform well in the above role.
The above should be submitted in a doc (word) file format, MS Office 1997 – 2003.
The closing date for applications is 16th April 2017.
Applications received after the stated deadline will not be considered. Telephone applications and enquiries will not be accepted.
The successful applicant's employment will only be confirmed after the completion of any security clearance/checks. The checks can take several weeks to complete and the applicant will only be employed if the UK security clearance is granted.
The British Embassy Muscat is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staffs recruited locally by the British Embassy are subject to Terms and Conditions of service according to local Muscat employment law.
This opportunity is closed to applications.
