Office 365 Productivity Tips "Grudge Match"

Office 365 Productivity Tips
"Grudge Match"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health

Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com

Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

CollabTalk is an independent research and technical
marketing services company. We provide product and
marketing evaluation, strategy, and operational support,
content development, and demand-generation guidance
— working primarily within the Microsoft ecosystem.
www.CollabTalk.com

Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

The OneNote Quick Notes feature you've likely
never heard of…
This is one of those features I accidentally discovered by wondering what the Quick Notes entry was doing at the bottom
of my notebook lists on the left-side navigation of my OneNote client. After a quick bit of research, I think this will now
become a go-to feature for me.
To launch a Quick Note, click View > New Quick Note (you can also use the Windows - N key combination on Windows):

The OneNote Quick Notes feature you've likely
never heard of…
Another nice feature… if you want to make these Quick Notes stay pinned on top of other screen content, click the
ellipsis (the three dots) in the top bar of the Quick Note:

Publishing OneNote directly to your blog or website
Using the new OneNote for Windows 10, you can Share your notes as a link as view-only or editable links, and add it in
WYSIWYG fashion to your blog or website.

Tagging for status
change alert in Skype
I love this little “stalking” feature in Skype and Skype for
Business, as it sends me immediate alerts when people I am
trying to reach go online or offline.

Retrieving deleted emails with the Undo feature
Sandra shared this one with me, and neither of us had thought about using Undo in this fashion. But it works really well
for getting an email back that you inadvertently sent to the Deleted Items folder (assuming you use Undo right after you
did the delete).
If I hover over the right side of the red Inbox entry, you'll see the red X for deleting that item. I'll go ahead and click on it:

Retrieving deleted emails with the Undo feature
As expected, it disappears from the Inbox. But by clicking the Undo arrow in the upper left corner of the screen, I can
reverse the effects of that deletion, and get the email back in my Inbox:
The reason I really like this tip is that I often go to delete an item, and a new item comes in RIGHT before l click the red
X, meaning that I end up deleting the wrong email. With the Undo trick, I can easily get the email back without going
into the Deleted Items folder to try and figure out what I deleted.

Printing the row letters and column numbers on
an Excel spreadsheet
Most of the time when you print a spreadsheet, you only want to see the data, not the letters for each column and the
numbers for each row. However, there is a way to get the letters and numbers to show up if you need them on your
printout.
Here's a spreadsheet where I want the letters and numbers to show up. I select Page Layout, and then make sure that
the Print option under Headings in Sheet Options is selected:

Now when I look at Print Preview, you'll see that I'm actually getting the letters and numbers showing up as part of
the spreadsheet printout instead of just the data:

If you get to the Print options and you forgot to set Page Layout, you can still take care of that here. Just select Page
Setup at the bottom of the page, and then select Row and Column Headings under the Sheet tab:

Calendar peek
For people who are constantly moving between
email and calendar view, you can very easily add a
calendar peek to your email view, allowing you to
see in one view all of your appointments and
meetings for the day.

Auto-Save in Word – to the Cloud
People dread losing their work due to a system crash. By auto-saving what you're working on
every minute or two, you get an extra level of protection.
Select File - Options - Save and reduce the
default Save AutoRecover information from
10 minutes to 1 or 2 minutes.

Auto-Save in word – to the Cloud
If Word ever crashes or you experience a system crash while you have a document open, you
can likely recover most if not all of your document through the auto-recovery copy that the
app saves regularly. But if you're looking to be extra safe, you should consider changing the
Word auto recovery folder's location to a cloud drive.
You can use just about any service that has a desktop app and syncs files to the cloud.
Dropbox, OneDrive, and Google Drive are all options. Directions: http://bit.ly/1PQB7Su

Removing names from the Outlook Autocomplete list
Over time, Outlook builds up quite a collection of email addresses that it "helpfully" assists you with when you start to
type a name in the To field. However, people move on, change email addresses, or no longer qualify as someone you
want or need to email. Here's how you can get rid of those names that just clutter things up.
Here's an example of what I see when I start to type in my last name in an Outlook email:
In this case, I don't want to see that last one, as it was for a test scenario. If I hover over that name, a black X appears
to the right of the name. If I click it, the name is deleted from the Autocomplete list, and I'll never see it again!

Using the undocumented Lorem Ipsum feature in Word
Sometimes in Word, you need to generate some dummy text to fill in some part of the page until you get the actual
content. It's common to use a Lorem Ipsum generator to do that, but you may not know that Word has one built in.
Here's how you use it…
To get the filler text, enter =lorem():
That generates a default number of five paragraphs with three sentences each:

Using the undocumented Lorem Ipsum feature in Word
If you want something a little different, you can specify your own number of paragraphs and sentences (in this case,
three paragraphs and ten sentences in each paragraph):
And you see what you get below:
Finally, if you're using Word for Macs, you can do the same thing, only you use the =rand() function:

Turn notes into calendar items
You can use Microsoft's note-taking tool, OneNote, inside of
Microsoft Outlook.
So, if you write a to-do list in OneNote, you can easily convert it to a
bunch of tasks with deadlines and reminders on your calendar.
You can add automatically add calendar meeting details like date,
location, topic, agenda and attendees, to your notes. Then you can
email the meetings notes to you team using the “Email Page” button.

Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com

Office 365 Productivity Tips "Grudge Match"

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