•This application is for FOOD COURT Vendors ONLY. Food court vendors must sell ready-to-eat food items and may prepare / warm foods on site.

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• If you would like to be a SPONSOR, please see Sponsorship Info here:
bit.ly/volunteerCVM2017
•If you are a NON FOOD Exhibitor, see application here: bit.ly/CVM2017NonFoodApp
• If you are an exhibitor selling and/or sampling PACKAGED FOOD/DRINK items, see application here: bit.ly/CVM2017PackagedFoodApp

Chicago VeganMania (CVM)
Date:  Saturday September 23rd, 2017
Time: 10am - 5pm
Location: Broadway Armory - 5917 North Broadway, Chicago, IL 60660
Contact us: chicagoveganmania@gmail.com or (312) 967-9930

Mission
The mission of Chicago VeganMania is to celebrate, unite, promote, and strengthen the diverse vegan culture, economy, and community of Chicago and beyond. We provide a platform and audience for vegan businesses, organizations, groups, and individuals through a series of innovative programs and events culminating in an exciting, inspirational, and fun annual weekend event.

Values
We condemn the killing, injuring, enslavement, and/or exploitation of all living beings. The core human values of justice, equality, peace, freedom, compassion and goodwill are consistent with and paramount to these values, thus we believe that all violence and exploitation, even if committed by others in our community, is not to be excused or tolerated.

We acknowledge and value the larger community, and we recognize that each of us is on our own path. We welcome everyone into our events, including those whose values are different from our own, as long as there is reciprocated respect. We present our culture, economy and community in the spirit of sharing, with goodwill toward all.

Vision
Our vision is to help create a world based on compassion, peace, and respect for all living beings, where everyone has a sincere appreciation for the interconnectedness of life.

Exhibit tables must be fully staffed and open and must remain fully staffed and prepared to interact with attendees on Saturday, September 23 from 10:00 am to 5:00 pm.

SETUP: Exhibitors are responsible for setup and breakdown of their exhibits: There will be limited volunteer assistance for unloading. Set up availability begins at 6:15 am on Saturday, September 23rd. Setup must be completed by 9:30 am on Saturday, September 23rd for all vendors. The doors to the load in area will be shut at 9:30 am. CVM will have personnel on site from 6 am until the close of the event. Load in and out is located through the loading doors located at 5917 N Broadway, Chicago, IL.

BREAKDOWN: Equipment load out begins at 5:00 pm. ABSOLUTELY NO EARLY BREAKDOWN WILL BE PERMITTED. All materials must be removed from the grounds by 7:00 pm on Saturday, September 23rd.

Exhibitors are responsible for the security of their own property and equipment at all times. While limited security personnel will be on duty at all times during the event, no security personnel will be assigned specifically to Exhibitors. By signing this Agreement, Exhibitor acknowledges and agrees that Chicago VeganMania is not responsible for any loss, theft or damage to any property left on the Event grounds at any time.

All Exhibitors are encouraged to promote Chicago VeganMania through their websites, newsletters, e-mailings, calendars, and other opportunities as available.

All Exhibitors grant Chicago VeganMania permission to use and/or replicate photographs and video taken during the event for the purpose of publishing in newsletters, the organization’s website, for fundraising, outreach, and educational materials.

•More than 4,000 attendees are anticipated. Please plan accordingly.
•Food Court Vendors are required to bring a minimum of 2,000 food portions.
•Samples and sales are welcome as listed and approved by Chicago VeganMania in the Application Form and must be vegan. “Show Special” discounts are encouraged. Please see the food vendors section for more details on any edible items.
•Nonprofit groups may also solicit memberships.
•Exhibit displays and signs must be on tables or freestanding (with advance permission). Banners cannot be taped to walls.
•Signage should be legible, easily visible, and identifying of the organization or business.
•Exhibitors will not interfere with the safety, success, and effectiveness of Chicago VeganMania. This includes, but is not limited to, behavior, display materials, literature, venue equipment, or operations, unusual odors, noise level, or extending beyond exhibitor space and/or blockage of public passageways.
•All garbage and recycling must be placed in appropriate containers in accordance with the recycling guidelines. A $50 cleaning fee may be assessed to any areas not left clean.
•Electricity is by pre-arrangement only.  You must bring your own extension cords.
•Subletting exhibit space in part or in its entirety is not permitted.
•Bottled/boxed water sales are NOT PERMITTED except by CVM or approved water sponsor.

ALL PRODUCTS THAT ARE SOLD, SAMPLED OR DISPLAYED MUST BE VEGAN.
•Vegan is defined as being free of any animal ingredients or processes that harm or exploit animals.
•Animal ingredients include meat, poultry, fish, eggs, dairy, honey, wool, leather, fur, silk, shells, and anything else that is animal in origin.
•No products will be allowed that have been tested on animals.
•The promotion of events or services that include the exploitation of animals, including circuses, rodeos, zoos, etc. is strictly forbidden.
•All literature and other information displayed or distributed must only include vegan products and services.
 
•Chicago VeganMania reserves the right to exclude any items that it judges to be inappropriate.  Any non-vegan or inappropriate items must be removed from vendor stalls and failure to comply may result in the vendor’s ejection from the event.

Full payment of the exhibitor fee is required after application approval for your booth reservation to be confirmed. We accept PayPal and checks only.
Food court vendors also pay 20% of their total food and beverage sales for the day to Chicago VeganMania. All food court sales/transactions will be made using Chicago VeganMania food tokens. NO CASH SALES IN FOOD COURT.

PAYPAL: After your application is approved, a PayPal invoice with your assigned table will be emailed to the email on your application. Your table will be held for 48 hours, and released if payment is not received.

CHECK: If paying by check, you must email or call Sandi Swiss at chicagoveganmania@gmail.com or 312-967-9930 stating you will be paying by check, along with your company name and booth number. If the check along with copy of the application has not been received in 10 business days, the booth will be released again for other vendors to purchase.
MAKE ALL CHECKS PAYABLE TO: Chicago VeganMania
*You must include the name of your business and booth number assignment in the notes section of payment to insure proper booth assignment.

All checks must be mailed to Chicago VeganMania, PO Box 7192 Chicago IL 60680.

Questions can be directed to Sandi Swiss at chicagoveganmania@gmail.com OR (312) 967-9930.

It is the responsibility of the Exhibitor to secure and maintain all applicable licenses, including a Health Department License, if applicable, to sell its products and services to the public. By signing this Agreement, the Exhibitor hereby acknowledges it has complied with all applicable state and county licensing requirements. A copy of the current license and health department inspection forms shall be provided by all food vendors.

All sponsors, exhibitors, and food vendors must provide a Certificate of Insurance covering their activities on-site in the amount of at least $500,000 to Chicago VeganMania prior to event.

ADDITIONAL INSURED: Chicago VeganMania Inc AND Chicago Park District  
EVENT LOCATION: 5917 N Broadway Ave, Chicago, IL 60660
CERTIFIACTE HOLDER: Chicago VeganMania Inc  c/o Sandi Swiss  P.O. Box 7192  Chicago, IL 60680

Please forward an email copy with subject line "Insurance for CVM"  prior to the day of event to chicagoveganmania@gmail.com 

Exhibitors are participating at their own risk. Exhibitors recognize that Chicago VeganMania, the Chicago Park District, and any of the other sponsors, donors, or participants for Chicago VeganMania are not responsible for any loss, damage, or mishaps to their materials, equipment, volunteers, or staff.
Chicago VeganMania and their directors, officers, staff volunteers and members (collectively, the “hosts”) expressly disclaim and Exhibitor assumes all liability and responsibility for all claims, losses, theft, spoilage, damages, personal injury or property damage that arise from Exhibitor’s participation in and hosts’ hosting of Chicago VeganMania, including hosts’ negligence, breach of contract or duty or other acts or omissions within (other than hosts’ willful misconduct). Exhibitor will maintain sufficient insurance to protect itself and hosts from liability, damages or losses arising out of its participation in Chicago VeganMania, including from its own acts or omissions and those of the hosts or any third party. Except for hosts’ willful misconduct, Exhibitor agrees to indemnify host (including their attorneys’ fees and costs of defense) from any claims arising out of Exhibitor’s participation in Chicago VeganMania. In no event shall host be liable for incidental consequential or punitive damages or for failure of equipment, power failures, weather, acts of God, acts of government, acts of third parties, pests, criminal acts or vandalism, accident, fire or other causes not attributable to any host’s willful misconduct.

Exhibitor agrees to abide by and conform to rules and guidelines of Chicago VeganMania in addition to those contained in this application. Failure to abide by CVM rules and guidelines or the requirements set forth in this application, are grounds for denial or closure of Exhibitor’s table at Chicago VeganMania.

This Agreement shall be signed by the Exhibitor and returned to Chicago VeganMania. The Exhibitor’s fee is due after application is approved by Chicago VeganMania.

Food court booths are 10' x 10' or 6' x 10' and include electricity. (you must submit information for all electrical appliances)
Food Court Booths are BLUE and notated with LETTERS on the map.
A red triangle indicates a public facing.
A yellow lightning bolt indicates electricity.
Prices vary due to booth location and number of facings.

Includes TWO 4' table and TWO chairs. One booth of this size is available and preference will be given to new businesses or businesses selling desserts/sweets.  

Includes TWO 8' tables and TWO chairs. These booths have ONE public facing.

Includes TWO 8' tables and TWO chairs. These booths have TWO public facings. Price varies based on location.

Please list your top 3 booth choices below. After your application has been approved, a PayPal invoice for your first available booth will be sent to the email listed on the application. If none of these is available you will be sent an email with comparable available locations. You also have the option to enter booth amount and we will choose a booth for you at that price point.
The most current booth availability can be found here.
https://newleafalliance.org/vendor-map/

•Items must be prepared in a commercial facility or a certified commercial kitchen. Proof will required after application is accepted.
•A copy of a current food handlers/sanitation certificate is required.
•A current copy of liability insurance is required. See insurance requirements above.
•Food Court Vendors are required to bring a minimum of 2,000 food portions.
•All utensils, straws, plates and other containers for food and samples MUST BE COMPOSTABLE.  All packaging and utensils will inspected before event opening and if not compostable, vendor agrees to purchase approved material from CVM. Information on compostable foodware will be made available when application is approved.
•Food court vendors will pay 20% of their total food and beverage sales for the day to Chicago VeganMania

Your typed name and the date below will be your agreement.