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bit.ly/mastercoran
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TaskDetailsResponsible
Person		NovDecJanFebMarAprMay
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BrainstormingFinalize Date of Conference
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Finalize Theme of Conference
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Finalize Location of Conference
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Breakout session brainstormingKelly
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Review last year's itineraries, financialsMelisa
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"What do we need sponsors for?"Fatima & Melisa
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"How much are we charging delegates?"Melisa & Weiting
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Brainstorm community service aspect
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Sponsors Package draftFatima & Melisa
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Prepare list of potential delegates to be contacted
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Request key people to block off May 6, 2017
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Finalize Basic
Details		 Programming SchedulingJames
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Sponsors Package finalization
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Food Vendors Ideas
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Poster Making FinishedWeiting
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Finalize breakout sessions & creative names
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Website page for DRC2016 (Save the Date is up)Attilio
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Social media competition plans for conference
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Workshop descriptions
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"Do we want to do a social media challenge?"
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Speakers & Photographer searchKelly & Melisa
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Prepare Club Runner delegate's registration form
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Speakers forms prep
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"Do we have a special promotions plan?"
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Prepare list of potential delegates to be contacted
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Permits/Sponsors
/Search		Speakers searchKelly & Melisa
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Room booking permits & UG ***
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UnderGround bookings
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Photographer search - Instax Camera Search
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Connect with community service organizations
Lorna Pitcher, Course Hero, DC2016, Rotaract Clubs, Food Bank
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Masters of Ceremony search
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Speakers & room allotments draft
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Website basics (with sessions & prices)
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Club Runner payment system ready to go
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Preliminary e-mail comm to attendees
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Sponsors - monetary & gift in kind
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Food vendors
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Finalize Club Runner delegate's registration form
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Promo/Sponsors
/Registrations		Begin Promotions
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Speakers search due date by Feb end
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Photographer search due date by Feb end
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Session Room allotments
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Masters of Ceremony search
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Speakers & room allotments finalization
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Guest complimentary ticket invites
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Book button makers and materials
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Invoice Drafting
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Speakers biographies request
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Early fish registrations
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Sponsors again!
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Tabling form draft up to send to Community orgs
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Masters of Ceremony finalization
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Collection of speaker biography submissions
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Early Registrations
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Sponsors search
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Email Speaker's the/deets of sessions
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Finalize on dinner buffet choice
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Book button makers and materials
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RegistrationsDelegate handbook draft
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Late seagulls - regular registrations
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Sponsors search
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Purchase items for photobooth
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Dinner registrations
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Little "cool" things to spice up the conference
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Collect Speaker's session plans
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Deadline for speaker biography submissions
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Finalize Numbers
/Purchases		Delegate handbook finalization
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Deadline to select dinner food options
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Late seagulls - regular reigstrations
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Sponsors search deadline
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Purchase items for art sessions
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Name tag making
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Little "cool" things to spice up the conference
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Due date for Speaker's session Plans
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Assign volunteer roles
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District Rotaract Representative Info
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Confirm with caters the # of attendees
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Yay! :)Print off materials
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Buy last minute items
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Pack delegate bags
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Prepare DRR announcement
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Prepare DRRE announcement
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D-Day - Saturday, May 27th, 2017
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D-Day - Saturday, May 27th, 2017
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