View Vacancy - BK - Development Programme Support Officer, A2(L)
Main purpose of job:
This is an exciting opportunity to assist with the delivery of the Newton and Prosperity Funds in Thailand, supporting day to day administrative tasks, collection of data, support to management of the programme activities, management of event logistics and responding to external enquiries.
Roles and responsibilities:
The British Embassy in Bangkok operates a series of sustainable development programmes funded by two UK global development funds, the Prosperity Fund, which provides technical assistance to support reforms in Thailand, and the Newton Fund, which provides funding for scientific programmes to tackle development challenges in areas such as health, agriculture and economic development.
The cross-government Prosperity Fund (PF) was established under the 2015 Strategic Defence and Security Review (SDSR) with the primary aim of supporting growth in recipient countries and thereby reducing poverty. As such, it represents a key component of the prosperity pillar of the UK Aid Strategy. By delivering high impact, strategic multi-year programmes, across high opportunity countries, regions and sectors, the Fund will help create opportunities for international business, including UK companies. As the UK leaves the EU, an even more outward-looking global Britain investing and trading with the fastest growing markets will become increasingly important.
The UK’s Newton Fund programme builds partnerships between research and innovation organisations and institutes, as well as between individual researchers from the UK and partner countries. In Thailand the programme supports joint UK-Thai research and innovation with the aim of using science to support the social and economic development of Thailand.
The jobholder in this role, will provide support to the four Programme Managers covering both funds, but with greater focus on the Newton Fund (covered by a single programme manager) and Prosperity Fund’s Health Programme. They will spend 50% of their time on the Newton Fund and 50% on the Prosperity Fund programmes operating in Thailand, but with a greater focus on the Prosperity Fund’s Health Programme.
With the guidance and supervision of the Programme Manager, the Programme Support Officer will be responsible for the following tasks:
- Provide support to management of programme activities: Support the implementation of activities, such as mobility grants and fellowships under the Newton Fund. Maintain engagement and good relationships with both UK and Thai Delivery Partners.
- Communication: Implement promotion activities to raise the visibility of the funding opportunities and outcomes and impacts, such as organising material for comms purpose/distribution, holding info sessions and answering enquiries.
- Events planning / Liaison support: Manage the events led or co-organised by the Embassy primarily as an office-based person, primarily for Health and other programme managers engaging with host government and delivery partners
- Monitoring and evaluation and data management: Develop and maintain database of programme documents, contacts, enquiries, media coverage and support the programme manager in identifying case studies and preliminary search of data for analysis paper.
- Reporting: Prepare the internal financial reporting and contribute to write up the highlight reports and other reporting material for the Programmes in Thailand (note – job holder will not be responsible for doing this for all Programmes).
- Administrative tasks and logistical support: Undertake day-to-day administrative tasks, including but not limited to preparing correspondence, arranging and taking notes of meetings, keeping track of action points and supporting logistics work.
- Good written and spoken Thai and English
- Good IT skills and proficiency in using standard office applications
- Ability to complete day to day administrative tasks
- Experience in organising events, travel logistics and meetings
- Ability to do simple analysis of information
- Experience/Knowledge in assistance of project development and/or implementation
- Experience/Knowledge of working in a research environment
- Experience/Knowledge of working with governmental agencies
- Requires minimum supervision
- Ensure Gender Equality Act compliance and support [CSSF / PF] ambitions on women’s economic empowerment, inclusive growth and poverty reduction through your department / team
The British Embassy offers a competitive remuneration package, including salary (to be abated for those not liable to tax), benefits, a leave entitlement, Health Insurance and full training. The British Embassy Bangkok encourages all staff to develop their capabilities, through both formal training (courses) and informal (job-shadowing, coaching, on-the-job training etc). The majority of our formal L&D opportunities are drawn from FCO resources. All staff are encouraged to share their skills and experience with colleagues, through informal training (‘lunch & learn’) or coaching/mentoring. All staff are eligible for 5 L&D days a year.
Full time role (36 hours/week). Flexible working may be available (Embassy core hours are 1000-1600 Mon-Thurs and 1000-1300 Friday). Remote working occasionally is also possible.
In late 2019 the Embassy will move from the current premises on Wireless Rd to new accommodation in the Sathorn area.
Embassy Vision and Values:
VISION: What do we want to build?
A better, safer, more prosperous world for Britons and Thais alike.
MISSION: How will we achieve this?
By championing UK values and delivering tangible benefits to individuals, businesses and society: through quality service, effective partnerships and local expertise.
VALUES: that underpin our work:
- Courage: In our approach to our work: supporting innovation, creativity and taking calculated risks in solving problems; encouraging challenge and welcoming diverse perspectives; honesty in acknowledging and learning from mistakes.
- Ambition: In the challenge we set ourselves: Striving to be excellent in the quality of service we deliver; inspiring our teams, colleagues, customers and stakeholders; passionate about our purpose.
- Generosity: Of spirit: kindness in our daily actions and conversations; openness to differing cultures, ideas and opinions; understanding of differing styles and honest mistakes to build a culture of support.
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain work authorisation in Thailand in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Start date indicated is subject to change but the successful candidate should be able to start as soon as possible.
Reminder for existing Embassy staff who will be interested to apply:
Along with the completed online application form, candidates should upload their last two years End of Year Appraisals if applicable. If applicants have been employed for less than twelve months, they will need to provide permission from their Head of Section to apply and should attach this to their application.
Guidance on completing competency based application forms and sitting Interviews can be found on the BE Website and also on the Civil Service Learning portal, Virtual Ashridge portal and Goodpractice.net (both accessed through the CSL). Staff are strongly advised to refer to these.
We recommend all applicants to understand the Civil Service competences before applying for any role and in preparation for interviews. For more information, you can visit our website - https://www.gov.uk/government/world/organisations/british-embassy-bangkok/about/recruitment.
Please check your application centre regularly for any update on your application
This opportunity is closed to applications.
