ADMINISTRATIVE ASSISTANT

Location - Eureka, CA

Category - Office Personnel

Job Type - Full-time

Job Title - Administrative Assistant

Salary Range - $13 hourly

+ benefits, paid holidays, sick pay, & educational opportunity

DESCRIPTION

This job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

JOB DESCRIPTION

Energetic and strong-willed Administrative Assistant to work out of our Eureka office.  Experience in Property Management is a big plus but not required.

The position covers a wide range of administrative and office support activities for the team and to facilitate the efficient operation of the organization. The position covers all aspects of assisting the Property Management team, from correspondence to phones, including the occasional errand.

90% of your time will be in the office, working with the team, rental owners, vendors, and tenants. The other 10% will be spent on errands, dropping off keys, picking up mail, and similar tasks.

DUTIES

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Maintain office supply inventories & Coordinate maintenance of office equipment (hardware and software)
• Coordinate and maintain records
• Provide secretarial and administrative support to the Office Manager, Leasing Agents, Maintenance Manager, BDM, Accounting Department, and Customer Care
• Oversee and resolve issues relating to owners, tenants, and vendors
• Handle resident problems and complaints. Escalate to Office Manager if unable to resolve.
• Entering of owner, property and tenant information into the property management computer software
• Soliciting and gathering vendor bids for maintenance
• Scan, File. and archive property management documents following the proper naming structure.

REQUIREMENTS

• Attitude: Must be likeable, outgoing and willing; self-motivated, punctual, responsible and accountable, honest and dependable.
• Physical Fitness: Must be able to lift 35 lbs consistently, climb stairs and ladders, traverse uneven terrain, visual acuity.
• Education: High School Degree.
• Experience: Strong familiarity with Computers & Mobile Devices is required. Knowledge of clerical and administrative procedures and systems such as filing and record-keeping. Knowledge of principles and practices of basic office management preferred.
• Licensing: No Professional License required.
• Memberships:  No Professional memberships required.
• Travel: Must have valid driver’s license in good standing; reliable transportation to/from work and for site visits.  You will be reimbursed for mileage.
• Background: Must be able to clear criminal background screening.
• Attire: Uniform shirt provided; Work attire dress code enforced.
• Tools: No specialized tools required.
• Supervision: Must work with other co-workers harmoniously; reports to Director of Operations.
• Training: On the job training; frequent check-ins and scheduled review periods.

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Key Competencies

• communication skills - written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem-solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• adaptability
• customer service orientation
• teamwork

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This position is for a detailed, independent, self-managed, people person and may require some after hours, and weekend work.

OPPORTUNITY FOR ADVANCEMENT

Real Property Management Humboldt is committed to the professional development of every employee and provides constant opportunities to increase your education, skill and corporate value.

APPLICATION: Employment.RPM101.com