Analyze Model E-Aproval With Soft System Methodology Methodat Pt. XYZ

Volume 4, Issue 7, July – 2019 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
Analyze Model E-Aproval with

Soft System Methodology Methodat Pt. XYZ
Bambang Handoko, Glory R, Wahyudin, Budi Saleh Irawan
Mercubuana University. Indonesia
Abstract:- Time efficiency is very important for purchases II. FRAMEWORK

because late ordering will result in late delivery. In
millennial era, everything about internet. In PT XYZ still A. ERP
use manual approval that must meet everyone to approve. ERP which is abbreviation from Enterprise Resource
An idea for use e-approval for efficiency time. Analyze Planning is a system information that integrates business
using SSM method can be used for implementation in time processes and management company with aim for improve the
efficiency. Focus of this journal is proposal for use e- performance source power company and according to O'Brien
approval. (2006) ERP is something bone back crossing function
company that integrates and automate many internal processes
Keywords:- E-Approval, SSM Method. and system in formation in function production, logistics,
distribution, accounting, finance.
I. INTRODUCTION
B. System Design
The word "Purchasing" comes from language English Design System could defined as depiction, planning, and
and often used in Industries outside of country or in the manufacture sketch or settings from some a separate element
country. If translated directly, then Purchasing could into the one complete unity and function.
interpreted as "Purchase" in Indonesian language. So on
essentially, Purchasing is a search process source, order and Understanding design other systems according to
purchase goods or services for activities production. Jogiyanto (2001) namely system that determines How
Department in charge of the purchasing process usually called something system will complete what should completed. Stage
with the Purchasing Department. Almost every scale firms this concerning configure from components device soft and
middle class to the top have this Purchasing Department. device hard from a system so after installation from system
will truly satisfying design on end stage system analysis.
Puchasing is a wrong one function very important in
Material Management, besides involved in Material purchase C. Purchasing
for usability production. Purchasing too on duty in search and Purchasing is a search process source and booking goods
purchase machines production, equipment and equipment or services for activities production. Besides involved in
production along facilities others who support smooth Material purchase for usability Production. Purchasing too on
production process. duty in search and purchase machines production, equipment
and equipment production along facilities others who support
Target Main Purchasing is for keep availability and smooth production process.
stability material supply and too reduce costs related so that
cost manufacture goods so could pressed down to a Purchasing does booking in industry usually called with "
minimum maybe. Purchase Order" or "PO". Purchase Order on basically is a
documents submitted to Supplier for poke goods or services
On journal discuss procedure purchase from PT XYZ required. On generally, on a Purchase Order (PO) already
located in East Jakarta ( Cijantung) produce cosmetic, and the certainly listed signature guarantor answer PO makers, and to
system of PT. the XYZ is business to business (no have be reference for arrival goods and billing later.
a brand)
D. Soft System Methodology
 Identification Problem Soft System Methodology (SSM) is a method or strategy
Period time making Purchase Order +/- 6 days from input development and development system that emphasizes on
data order from Marketing considered too long. As for the solving the problem. Soft System Methodology (SSM) looks
2018 KPI from Purchasing is speed making Purchase Order at something problem is alone unit that has branch a different
which target only 3 days. problem. Soft System Methodology (SSM) divides to in 2
designs that is design "world real" and design system built.
According to Check land and Scholes (1991)
IJISRT19JUL255 www.ijisrt.com 1073

ISSN No:-2456-2165
Step for SSM Analyze is below:
Fig 1
III. METHOD
 Soft System Methodology (SSM)
 Stage 1. Recognize Situation Problem not structured (Situation considered problematic)

Difficulty demand approval purchase goods because should come to the relevant department and management in directly with
one the same paper.
Table 1

ISSN No:-2456-2165
 Step 2. Problem Situation Expressed
Fig 2
 Step 3. Root Definition (RD) Of Relevant Systems
CATWOE
C (Customers) Planner, Logistic, Finance, Management.
A (Actor) IT Team, Purchasing Staff
T (Transformation) A document with sign approval in 1 roles.
W (Worldview) Speed for approval influence Purchase Order to vendor
O (Owner) Management
E(Environment Constraints) Less paper, saving time
Table 2
Root cause: manual approval requests are needed +/ 5 day time, while time given for purchasing staff make only 3 Purchase
Order day since input data needs (KPI Purchasing Dept. 2018 )
 Step 4. Conceptual Models Of Systems Described In Root Definitions
Fig 3

ISSN No:-2456-2165
Step 5 and 6.Compare Models With Reality
Activity Model Reality Model Alternative
Request Approval Yes No Reality = manual request

Model = with e-approval need approve by internet by each department
Monitoring Yes No Reality = must be schedule for approval
Model = just waiting approval and there are pop up warning for reminder.
Revise Request Yes No Reality = if there are revise doc must be start from beginning
Model = If there are revise just revise on part and don’t start from beginning
Sign PO Yes Yes After approve need officially sign from manager only
Table 3
 Tahap 7 Action To Improve The Problem Situation

For problem this need application / software that can run
with internet feature with a Pop Up warning for approval
requests and revision.
IV. CONCLUTION
Efficiency time to be the very thing important for

purchasing because delay booking will caused on late
delivery. With use The SSM method could planned for
implementation in time efficiency.
REFERENCES
[1]. Checkland, P.B. & Scholes, J. (1990): “Soft Systems

Methodology in Action”. Chichester: John Wiley & Sons
[2]. Williams, B. (2005). Soft Systems. Available at
bobwill@actrix.co.nz and
http://users.actrix.co.nz/bobwill
[3]. Wilson, B. (1984, 1990). Systems: Concepts,
Methodologies and Applications, John Wiley & Sons
Ltd. ISBN 0-471-92716-3
[4]. KPI PT. XYZ (2018). Jakarta. Indonesia

Analyze Model E-Aproval With Soft System Methodology Methodat Pt. XYZ

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Volume 4, Issue 7, July – 2019 International Journal of Innovative Science and Research Technology

Analyze Model E-Aproval with

Abstract:- Time efficiency is very important for purchases II. FRAMEWORK

IJISRT19JUL255 www.ijisrt.com 1073

 Soft System Methodology (SSM)

 Stage 1. Recognize Situation Problem not structured (Situation considered problematic)

IJISRT19JUL255 www.ijisrt.com 1074

 Step 3. Root Definition (RD) Of Relevant Systems

 Step 4. Conceptual Models Of Systems Described In Root Definitions

IJISRT19JUL255 www.ijisrt.com 1075

Activity Model Reality Model Alternative

Request Approval Yes No Reality = manual request

 Tahap 7 Action To Improve The Problem Situation

Efficiency time to be the very thing important for

[1]. Checkland, P.B. & Scholes, J. (1990): “Soft Systems

IJISRT19JUL255 www.ijisrt.com 1076

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