5 ways to give your writing the AI boost

The modern workplace runs on written communication. This includes emails, chat messages, creative briefs, reports, data analysis, pitches, applications, social posts, PR posts, contracts, research docs, audience content, and a flurry of other written traffic exchanged daily. The average worker spends nearly half their workweek — more than 19 hours — on writing tasks alone.

Getting these tasks right is critical for any business’s bottom line. When done poorly, companies pay the price. Miscommunication costs US businesses up to $1.2 trillion each year in lost productivity.

Almost all knowledge work runs on written documents and communications. For many, the writing is the product. That’s why doing it effectively matters.

For years, many employees have been disadvantaged because of their writing skills, grammar knowledge, and ability to express ideas clearly. Crafting a message and hitting your communication goal takes time and energy. And sometimes, the stakes are high: convincing your boss of a new project, selling investors, and delivering compelling content for your specific audience. 

While a spell-check tool in your Google Docs may have helped in the past, nothing compares to the power of an AI writing partner. As podcast producers, we know that AI assistance can give your work a boost in all the right ways. That's why we worked with Grammarly to share the top ways we believe AI can boost your writing:

1) Generate ideas — faster

It takes lots of time and cognitive energy to go from a blank page to a solid first draft. But luckily, Grammarly’s AI writing assistant can speed up this step. Use its generative AI to write an instant first draft — or summary, template, or outline — using your company’s context and voice.

One of the great advantages of an AI partner like Grammarly is the ability to toss around your ideas, test them, and come up with new ones. You can even ask Grammarly to argue against your idea or thesis. It’s a sparring partner, an idea generator, the voice to go on a walk with and share ideas. 

For example, when reaching out to a prospective guest we’d like to feature on Master’s of Scale, it’s not enough to simply copy/paste a generic query letter if we want our ask to stand out among the sea of requests. With Grammarly’s help, we can customize our initial pitch email and include personal details for the potential guest and their teams. 

2) Predict your audience’s reactions

Between scheduling emails, Q1 takeaways, meeting notes, and the frenzy of message threads, both the frequency and variety of workplace communication are on the rise. We spend 88% of the workweek communicating.

Yet the effectiveness of our communication is not improving as the quantity increases. If you want your company to improve communication, focus on better writing, not more.

Grammarly’s strategic suggestions will help your team address those gaps efficiently. Strategic suggestions uses AI to understand your audience and predict how they'll respond before you hit send. 

Grammarly’s AI will find spots to highlight the main point, include the right information, and tailor your writing to your audience. It’s like having a savvy coworker right at your laptop’s side, gutchecking your message and its potential impact. From customer service and leadership announcements to a new internal HR policy, strategic suggestions make your communication more impactful so you can get aligned faster. 

3) Reduce context switching

Our tech-forward workplaces are full of tabs, notifications, newsfeeds  — distractions and a gnawing to-do list that pulls at our attention constantly. Online distractions and the need to context switch from task to task have increased over time, leaving employees unfocused, frustrated, and stressed. Here, we look to digital tools to manage distractions and give employees an upper hand in juggling multiple tasks. 

Staying in the zone can be hard and Grammarly’s app actions keep you focused by helping you take the next step in your workflow. Without leaving a working doc, you can easily schedule a meeting in Calendly, assign a task in Asana, or share a file in Google Drive. Think of each app action as an assistant, helping you to move about your work with ease and removing the unnecessary step of opening a new window or application.

4) Maintain a consistent voice

In today’s competitive market, your brand needs to communicate a consistent, crystal-clear value. But it can be challenging to stay on-brand and maintain the same voice across different teams and functions inside the same organization. 

With Grammarly, you can create brand style guides and brand tones that standardize language rules and guidelines for your team. You build the language, style, and standardizations into the software. 

From there, Grammarly will find inconsistencies, offer suggestions, and ensure that you capture the voice and tone of your unique brand. Grammarly’s style guides and brand tones give you that extra polish for any document that goes out from your team. Style guide and brand tones can be built once, used every time, and show up everywhere in your digital workplace. 

5) Tap Grammarly’s Knowledge Share

Each company has its own internal language, from acronyms and shorthand to project names and aliases. Leveraging these terms is key for both internal communications and external materials. Grammarly’s knowledge share is like having a well-versed colleague who knows your company inside and out at your disposal. It provides explanations, definitions, key contacts, and links to relevant documents. It’s a living and ever-evolving network of company knowledge that team members can edit as dynamics change.

Ready to improve how your organization communicates? Join the 70,000 teams who trust Grammarly with their words. Visit Grammarly.com to learn more.

This article was written in collaboration with our partner, Grammarly.