PASSPORT SUBMISSION ACKNOWLEDGEMENT LETTER
Before submitting your passport, please complete this form and provide your details to our staff by showing the email you received. You will be issued with an official passport submission acknowledgement letter from HESA UKMSHAPE once your passport is accepted.

For new and renewal applications, please monitor your EMGS status at https://educationmalaysia.gov.my/. You may come to HESA counter to collect your passport 1 WORKING DAY AFTER the progress changed to 100%.

For Special Pass / Shorten / Endorsement transfer, we will email you once we receive your passport.

The passport submission acknowledgement letter is only valid for 3 months from date of issuance. You are required to bring this letter for passport collection.

Thank you for your cooperation.



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Email *
Name :  *
Registration / Matric number :P123122 *
Nationality : *
Passport number : *
Passport expiry date (Date/month/year): *
Please refer to your passport biodata page.
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/
DD
/
YYYY
Current pass expiry date (Date/month/year) : *
For new arriving students, please refer to the Special Pass - Airport Immigration stamp expiry date (ranging from 14days - 1 month after arrival date) in your passport. For existing students, please refer to your student pass / Special Pass.
MM
/
DD
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YYYY
Level of study : *
Faculty : *
Course / Programme / Specialization *
Alternate (other) email address : *
Please ensure this is an active email address. If your main email address bounced, we will notify you on your Student Pass issues through this email.
Malaysian phone number : *
Full address in Malaysia : *
IMPORTANT : If you are staying in UKM Kolej, provide Kolej name, ROOM NUMBER and block number. If you are staying outside UKM, provide full address - HOUSE NUMBER, level, block, BUILDING, street name, district, city.
Reason for passport submission : *
A copy of your responses will be emailed to the address you provided.
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